User Manual For Supplier BY YUSEN LOGISTICS ( HONG KONG ) LIMITED

Transcription

1 einvoice & epacking List At e-asn e User Manual For Supplier BY YUSEN LOGISTICS ( HONG KONG ) LIMITED 1

2 Contents I. Create a new Invoice and Packing List II. Edit / Inquire commercial Invoice & Packing List

3 I. Create a new Invoice & Packing List 1. Please connect to Please input your Login ID and Password. Then click on the Login key (The Login ID & Password are case sensitive.) 3

4 2. Functions Key After you input all the shipment details in e-asn system, Please click on Create to access in einvoice & epacking system 4

5 3. Update Commercial Invoice & Packing List information Update the information step by step as below : 1. Invoice No. : Input commercial invoice number 2. Invoice Date : Click on the calendar icon for update the invoice date 3. Item Line : It will be added the item line by e-asn data. 5

6 Then, click on 6 tabs in main window for update information. - Header Information : General invoice information ( such as Payment terms, L/C no., L/C issue date etc ) - Cargo Information : Invoice details in item level ( such as # of pcs, unit price & net weight kgs etc ) - Non Stock Addition : It is allowed to add non inventory item which is not on PO data - Invoice Deduction : Deduction items ( if applicable ) - Carton Marks and Number : Shipping marks - Report Printing : Print out the invoice hard 6 copy

7 (A) Update Header information Payment Terms & L/C No. : Click on to select T/T or L/C or Check 2. L/C Issue Date : This is non-mandatory fields. Vendor could leave it empty if they do not want to fill in it. 3. L/C Issue Bank : This is non-mandatory fields as same as L/C Issue Date. 4. Terms of Sale : Click on to select FOB, CIF, DDU etc. All All columns columns shadowed shadowed in in GREY GREY are are not not editable, editable, which which is is generated generated from from our our system system 7 Continue on next page

8 Seller : This will auto pull Vendor MID# at MID list to seller at invoice 6. Name and Title of Responsible officer : Who s create the commercial invoice 7. Remarks : There is standard statement will auto pop up fm system, and user can modify it if needed All All columns columns shadowed shadowed in in GREY GREY are are not not editable, editable, which which is is generated generated from from our our system system 8 7

9 (B) Update Cargo information Description : Auto extract fm Medline s PO data 2. PCS : Auto populate piece fm e-asn data to e-invoice, and vendor can not modify piece ( total pcs ) 3. Unit Price : Auto populate the price fm PO to e-invoice, but vendor could modify unit price if need 4. Net Weight : allow 2 decimal places All All columns columns shadowed shadowed in in GREY GREY are are not not editable, editable, which which is is generated generated from from our our system system 9 Continue on next page

10 Once click on Details button, user could change Net KGS, Unit Price & read manufacturer details here. Click on Update once the details was updated Continue on next page All All columns columns shadowed shadowed in in GREY GREY are are not not editable, editable, which which is is generated generated from from our our system system 10

11 Refresh Data : Once the shipment details ( ie. qty, cbm ) at e-asn system has been modified after e-invoice submitted, then the user should click on Refresh Data button for updating information on e- Invoice as well. 11

12 (C) Update Non Stock Addition If vendor would like to add non inventory item which is not on PO data ( such as Sample/Empty carton box ), they would add it at this page, click on Add Line button and then input the cargo description and declare the unit price. Input amount Input description here 12

13 (D) Update Invoice Deduction If vendor would like to add any deduction items, they would add it at this page, click on Add Line button and then input the cargo description and declare the unit price. Input amount for deduction Input description here 13

14 (E) Update Carton Marks and Number If vendor would like to add Shipping Marks onto packing list, they could add it at this page. 14

15 (F) Report Printing Vendor should print out the commercial invoice & packing list for double checking once submission done. 15

16 Once all the commercial information have been updated, then click on Submit button to send the einvoice data to Yusen logistics. Click on Submit 16

17 Once submitted e-invoice, user need to print out the document hard copies and then upload it with other document into ASN 17

18 Vendor Vendor may may select select 'A' 'A' vessel vessel in in ASN ASN and and input input vessel vessel name name in in remark, remark, the the sailing sailing remark remark will will display display on on invoice invoice screen screen and and system system will will auto auto bring bring it it to to Vessel Vessel field field at at commercial commercial invoice. invoice. 18

19 II. Edit / Inquire Commercial Invoice & Packing List 1. Modify ASN Vendor can edit invoice details in Modify ASN. Click on Invoice No for update information. 19

20 2. Invoice Vendor also can edit invoice details in Invoice. Click on Invoice No for update information. 20

21 Click on Submit again once the details has been updated 21

22 Globally Dedicated, Locally Focused 22