HPE MyRoom Content Quick Reference Guide
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1 HPE MyRoom Content Quick Reference Guide Earlier topics in the series Other helpful topics These Quick Reference Guides will also help you prepare to host meetings in HPE MyRoom Getting Started Meet With Others Events Import / add content Open a room or chat room Click Show content panel icon on toolbar to display the Content panel Content Panel Hidden Content Panel Shown Open Content panel Import content Either: Drag file from desktop or folder Drop it into Content panel Or: Right-click in the Content panel Select Import from the menu Browse to the file on your computer Click Open File name will appear in the Content panel Note: Any file type can be imported but only these can be displayed in center viewing area: Image files Converted Microsoft PowerPoint slides Converted PDF pages March 2016 HPE MyRoom Quick Reference Guide - Content Page 1 of 14
2 Import / add content (continued) When you import certain file types you can choose to have: MyRoom convert each page into a png image that can be displayed in center viewing area The original file itself imported as a single Content item that other users can export Conversion options are available for these file types Windows users Microsoft PowerPoint PDF Mac and Linux users PDF Click the gear icon at lower right corner of any MyRoom window to open MyRoom Settings Convert Microsoft PPT and PDF files Select File Handling in left navigation pane Check Upload original document when conversions are required to have files converted Check Prompt for file conversion options to be prompted for your choices at time of conversion March 2016 HPE MyRoom Quick Reference Guide - Content Page 2 of 14
3 Import / add content (continued) Right-click in Content panel: Select Add from the menu Select an option from the submenu Add content Folder: allows you to organize files in your Content panel by dragging and dropping Business Card: allows you to make all of your contact information available to your audience Message: leave an audio message with optional video for someone who is not currently in the room or to remind yourself of something the next time you enter Notes: provides text editor capabilities. Use Notes to keep track of ideas, assignments, decisions, and other discussion points during your meeting Table: all attendees can enter data URL: allows you to open a specific web page from the Content panel. Choose either Web Tour to demonstrate navigation of the site or Independent to allow attendees to navigate it themselves Whiteboard: allows you to create multicolored drawings and diagrams March 2016 HPE MyRoom Quick Reference Guide - Content Page 3 of 14
4 Sharing To share your entire desktop: Click Share desktop, application or region icon on toolbar Select Share Entire Desktop from menu Share window will open for others right away Share entire desktop If you have multiple monitors you can choose which one to share: Click Share desktop, application or region icon on toolbar Select Share Desktop from menu Select the monitor you want to share Share window will open for others right away Share selected monitor March 2016 HPE MyRoom Quick Reference Guide - Content Page 4 of 14
5 Sharing (continued) To share a portion of your desktop: Click Share desktop, application or region icon on toolbar Select A Region of desktop from menu Drag and stretch the sharing frame to cover the portion of your monitor you want others to see o If you receive popup notifications (from Outlook, instant messaging programs, etc.), maintain privacy by framing the upper left region of your monitor. (Most popups appear in the lower right corner.) Click Start Sharing button Anything you display within the frame will be visible to others Share a region March 2016 HPE MyRoom Quick Reference Guide - Content Page 5 of 14
6 Sharing (continued) To share a specific application: Click Share desktop, application or region icon on toolbar Select An application from menu Select from the list of open applications Share window will open for others right away If you move another window in front of the shared application, attendees will see a grey box that says NON-Shared Area Share an application Click Pause button to temporarily freeze what others see Click Stop button to stop sharing your desktop Stop sharing Benefits Pointers Three different pointer styles Use them to help bring attention to a particular area of a slide, whiteboard, or web camera video Keep attendees engaged Help them follow your progress Multiple attendees can use different pointers simultaneously to enhance discussion March 2016 HPE MyRoom Quick Reference Guide - Content Page 6 of 14
7 Pointers (continued) Click Select Pointer icon at top left side of center viewing area No Pointer (default selection) Dot Pointer Styles Arrow Pointer Picture Pointer Movement All pointer styles follow your mouse movement They are not static March 2016 HPE MyRoom Quick Reference Guide - Content Page 7 of 14
8 Chat Click Show chat icon on toolbar to show it Show Chat Hide Chat in your personal view using one of two methods Either click Hide chat icon on toolbar Or click X in the right corner of the Chat Hide Chat Type in the chat field at the bottom Hit Enter on your keyboard to submit your message Submit chat message March 2016 HPE MyRoom Quick Reference Guide - Content Page 8 of 14
9 Chat (continued) Chat headers contain: Name of person who submitted the message Date and time it was submitted Change header style to suit your needs. Click the gear icon at lower right corner of any MyRoom window to open MyRoom Settings Select Chat/Questions in left navigation pane Choose your preferences Headers March 2016 HPE MyRoom Quick Reference Guide - Content Page 9 of 14
10 Chat (continued) Chat page will show 500 chat entries A new chat page will be displayed when the next entry is submitted Navigate using Previous chat page and Next chat page arrows Maximum 10,000 entries across 20 pages will be saved Oldest entry will disappear when a new entry is submitted History Click the Save icon to save chat history Save Right-click in chat history Select Delete Chat History from menu Delete March 2016 HPE MyRoom Quick Reference Guide - Content Page 10 of 14
11 Question manager Question manager is available in rooms but not in chat rooms. You cannot show both Chat and Question Manager at the same time. Click Show question manager icon on toolbar to show it Show question manager Hide question manager Hide question manager in your personal view using one of two methods Either click Hide question manager icon on toolbar to hide it Or click X in the right corner of the question manager Question: Type in the question field at the bottom Hit Enter on your keyboard to submit your question Answer: Click a+ next to the question Type in the answer field that opens under the question Hit Enter on your keyboard to submit your answer Submit questions and answers March 2016 HPE MyRoom Quick Reference Guide - Content Page 11 of 14
12 Question manager (continued) When Question manager is hidden: A number will appear next to Show question manager icon on toolbar It indicates that new questions have been submitted The number will be cleared when you show Question manager Indicator for new questions and answers Note: During events, Participants will only see the number indicator if the room is configured to enable View All Questions for participants. * * Refer to the Events Quick Reference Guide or MyRoom Help documentation for information about participant room configuration. Click the Save icon to save questions and answers Save Presenters, room owners, and room administrators can delete: Individual questions and answers o Click the X at far right of the question or answer All questions and answers o Right-click in Question manager o Select Delete All Questions from menu Delete March 2016 HPE MyRoom Quick Reference Guide - Content Page 12 of 14
13 Recording Record meetings using the in-room push-button recording feature. Duration You can create an unlimited number of recordings. Maximum recording duration depends on your MyRoom account: * 2 hours per recording (any account with a paid upgrade) 5 minutes per recording (4-person account with no paid upgrade) * Recording feature is not available to users who have a 2-person basic account. Click Show Recording Toolbar icon on toolbar Click Record button in Record Control box Record Use the Record Control box to: Turn your audio/video devices on and off as needed Preview what is being recorded Pause the recording Stop the recording What is captured Recording will capture: Audio from the room if you have your speaker on while recording Share window if anyone is sharing their desktop Anything displayed in your center viewing area while recording o Displayed content o Chat o Question manager o Streaming webcam video if you choose Center video position * * Refer to the Customize View Quick Reference Guide or MyRoom Help documentation for information about video positions. March 2016 HPE MyRoom Quick Reference Guide - Content Page 13 of 14
14 Recording (continued) Recordings are immediately and automatically saved to your local documents folder when stopped. Recording files are in WebM file format Browser recording format Plays on Windows, Mac, Linux, Android You will be presented with additional options. Saved recording March 2016 HPE MyRoom Quick Reference Guide - Content Page 14 of 14
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