CITY OF UNALASKA. Position Description. Human Resource Manager ApprovalIDate: Kelly Stiles

Transcription

1 CITY OF UNALASKA Psitin Descriptin Jb Class: Exempt Supervisr: Finance Directr Wage Grade: 11 Prbatinary Perid: 6 Mnths Jb Title: Prject ManagementlFixed Asset Accuntant Department: Finance Full Timetpart Time: Full Time Unin: NIA DEPARTMENT REVIEW Submitted By: Tnya ~ i l l e r m. Date: 6/1/10 Reviewed By: Date: Human Resurce Manager ApprvalIDate: Kelly Stiles A psitin descriptin is written t describe wrk currently rganized and perfrmed by a fully qualified emplyee (wh pssesses the knwledge, skills, and experience required by the psitin). One shuld be n file fr each regular psitin. Attach a cpy f the last psitin descriptin prepared fr this psitin. SELECTION GUIDELINES: Frmal applicatin, rating f educatin and experience; ral interview, test f spreadsheet knwledge and skills, successful cmpletin f pre-emplyment drug screening, and referencelbackgrund check. The duties listed in this psitin descriptin are intended nly as illustratins f the varius types f wrk that may be perfrmed. The missin f specific statements r duties des nt exclude them frm the psitin if the wrk is similar, related, r a lgical assignment t the psitin. This jb descriptin utlines the general requirements and duties f an exempt r prfessinal level psitin with the City f Unalaska. This jb descriptin des nt cnstitute an emplyment agreement between the emplyer and the emplyee and is subject t change by the emplyer as the needs f the emplyer and requirements f the jb change. When was the last time this psitin descriptin was updated? NIA Prject Managemeneixed Asset Accuntant Jb Descriptin Page 1 f 6

2 What is the verall purpse and bjective f this psitin (why des this psitin exist)? Mainly, this psitin functins as the Prject Management Accuntant and the Fixed Asset Accuntant in the Department f Finance fr the City f Unalaska under the general directin f the Finance Directr. This psitin is respnsible fr managing and reprting n prjects and fixed assets fr the City. Explain the level f supervisin received: Receives direct supervisin frm Finance Directr. Explain the level f supervisin this psitin exercises: N supervisry respnsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES List the majr duties and respnsibilities f the jb. The list may nt reflect the ranked imprtance f each respnsibility f r the main functins f the jb. 1. Maintains prductive wrking relatinships within the department and with representatives f the cmmunity at all levels, including elected fficials and staff, business, civic, and agency persnnel, bards and cmmissins, the media, and the public. 2. Manage prjects fr the City. a) Develp, analyze, interpret and prvide internal distributin f financial infrmatin fr each prject. b) Attend prject meetings with the Finance Directr, Prject Manager, City Engineer and ther pertinent staff. c) Effectively cmmunicate with the Finance Directr, Prject Manager, City Engineer and ther pertinent staff regarding cntract dcuments, change rders and ther cntract mdificatins, apprvals, and any additinal services related t cntract payments and expenses f each prject. d) Set up new prjects and budgets as created thrugh the CMMP prcess r thrughut the year by Cuncil. e) Meets regularly with the Finance Directr t ensure crdinatin and cnfrmance with City plicies, prcedures, and rdinances. f) Maintains spreadsheets fr each capital and nn-capital prject and recnciles spreadsheets t Munis (Financial Sftware) mnthly. g) Prepares prject reprts shwing verall prject revenues and expenses in cmparisn t budgeted amunts. h) Maintains cmplete prject files and adheres t the City f Unalaska's retentin plicy. i) Develpment f perating plicies and prcedures relating t prject accunting. Prject Managemeneixed Asset Accuntant Jb Descriptin Page 2 f 6

3 3. Manage fixed assets. a) Develp, analyze, interpret and prvide internal distributin f financial infrmatin fr each fixed asset. b) Respnsible fr maintaining fixed asset sub-ledgers and the recnciliatin between the sub-ledgers and the general ledger. c) Respnsible fr the maintenance and recnciliatin f the Cnstructin in Prgress accunts. d) Set up new fixed assets as directed. e) Make recmmendatins fr develpment, implementatin and maintain internal cntrls ver assets in prgress. f) Develpment f perating plicies and prcedures relating t Fixed Asset accunting. 4. Organize preparatin, review prcess and analysis f peridic prject accunting reprts. a) Prepare mnthly prject reprts fr management. b) Prepare detailed prject reprts that assist managers. c) Prepare mnthly fixed asset reprts fr Directrs. d) Prepare depreciatin schedules annually. e) Make recmmendatins t imprve efficiency, cst and service. 5. Train Other Departments n use f varius mdules f Munis (Financial Sftware). 6. Other jb related duties as assigned. Des this psitin have access t cnfidential infrmatin? Yes N If yes, please prvide detail. a) Child si~pprt payments b) Curt rdered garnishments c) Internal Revenue Service levies d) Payrll deductins e) Sales tax data Des this psitin have access t r handle City funds? Yes N If yes, please prvide detail. This psitin is respnsible fr creating, implementing and, in mst cases, managing the plicies and prcedures relating t the management f prjects and fixed assets. Is it imprtant t this psitin that the incumbent be able t cmmunicate fluently in English? Yes N If yes, please explain. Psitin requires direct verbal and written cmmunicatin with City f Unalaska staff, the public, agencies, vendrs, and varius rganizatins regarding gvernmental prcedures and issues, and requires a high degree f skill and fluency in this area. Prject ManagementJFixed Asset Accuntant Jb Descriptin Page 3 f 6

4 What are the minimum qualificatins necessary fr this psitin? Educatin and Experience: a) Bachelr's degree in accunting, business r equivalent. b) Strng cmputer skills, including wrd prcessing and spread sheeting sftware. c) Skill with all general ffice equipment, fax machines, cpiers and phne equipment. d) Must pssess general cmputer skills t permit quick learning f the City's financial sftware prgram (Munis). e) Shuld pssess self-management skills and ability t wrk with limited supervisin, basic cmputer skills and cmpetency. f) Other cmbinatins f educatin r experience that culd prvide the knwledge, skills and abilities listed will be evaluated n an individual basis. g) Must pssess a valid Alaska driver's license. What are the preferred qualificatins fr this psitin? a) Gvernmental accunting classes, training r experience. b) Minimum f tw years in gvernmental accunting. List the necessary knwledge, skills, necessary training, and abilities t qualify fr this psitin. a) Ability t recncile spreadsheets t reprts prvided frm financial sftware. b) Ability t participate in and cnduct meetings with staff, public and private fficials. c) Ability t wrk effectively with the staff and public in a curteus, efficient, and prfessinal manner. d) Ability t establish and maintain prductive wrking relatinships with staff, the public, vendrs, and agencies. e) Excellent written and ral cmmunicatin skills, prblem-slving skills, and interpersnal skills. f) Ability t maintain prfessinalism under pressure, t manage simultaneus tasks and prjects, and t meet multiple deadlines. List any required technical skills (typing, cmputer skills, diesel mechanics, etc.): Must be prficient in a Windws envirnment, including wrd prcessing, spreadsheet, and database sftware. Must pssess general cmputer skills t permit quick learning f the City's financial sftware prgram (Munis). Must be able t perate a City autmbile. Familiarity with multi-line phne system. Skill with all general ffice equipment, fax machines, cpiers and phne equipment. Prject ManagementRixed Asset Accuntant Jb Descriptin Page 4 f 6

5 Check any f the fllwing factrs that are imprtant t successful perfrmance in this psitin: Prblem Slving Analytical Ability Cmmunicatin Skills Bilingual Interpersnal Skills Dexterity Describe the requirements f this psitin that make these factrs imprtant: Must meet department and City f Unalaska gals and administrative directives. LEGAL REQUIREMENTS Are there any lcal, State, r Federal training, certificatin(s), r standards required fr this psitin? If s, please prvide detail: Valid Alaska Driver's License r the ability t btain ne within 30 days f emplyment r prir t perating a City vehicle. As a cnditin f emplyment, this psitin is subject t a backgrund check and successful cmpletin f pre-emplyment drug and alchl screening. Are there any trainings, certificatins, r standards required fr this psitin after emplyee has been hired that helshe must pass in rder t retain this psitin? If s, please prvide detail: All required certificatins and licenses must remain current fr the duratin f emplyment. Cntinuing educatin classes as they relate t psitin respnsibilities. WORKING CONDITIONS Are there particular wrking cnditins assciated with this psitin which shuld be nted(i.e., wrking envirnment, hurs f wrk, travel, wrk space, inclement weather, etc.)? Yes N If yes, please explain: Mst wrk is perfrmed in the Finance Department ffices. Occasinal nn-traditinal wrk hurs may be necessary. May be required t attend ther bard and cmmissin r ther public meetings n as-needed basis. ANALYSIS OF PHYSICAL DEMANDS OF POSITION Check physical demands that apply. Describe jb respnsibilities which require physical demands checked. 1. Strength a. Standing 15% f time Majrity f time spent behind a desk Walking 15% f time r in meetings. Sitting 70% f time Prject Managemenmixed Asset Accuntant Jb Descriptin Page 5 f 6

6 b. Lifting Carrying Pushing Pulling x. 251bs. 251bs. Occasinally needed 251bs. 251bs. 2. Climbing Balancing 3. Reaching Handling 4. Stping Required in day t day activity in retrieval f wrking materials. Intermittently and ccasinally in the Kneeling Cruching Crawling curse f duties, perating cpy machine, handling cases f cpy paper. 5. Speaking Hearing 6. Seeing Depth Perceptin Clr Visin Crdinate activities, prjects and meetings. Must see t drive. Clrs used n dcuments. Prject Managemenmixed Asset Accuntant Jb Descriptin Page 6 f 6