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39 Name of Project Client (include clients name, name of key persons and phone numbers) Location Durations and Dates

40 Final certification from the respective client on satisfactory completion Construction Cost (Both whole project and Tenderer s input) Completed within Time (Y/N) Completed within budget (Y/N) Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

41 Completed to target performance levels (Y/N) (If NO then a supporting statement may be made) Supporting Information Required: Details of Quality Management Systems employed by the Tenderer Compliance with the Health and Safety at Work Act 1996/2003 (HSWA). Tenderers are advised that their record of compliance with Quality Management Systems will be given particular attention during the tender evaluation process. Details including curricula vitae (CV) or summary CV s, (detailed CV s may be contained in Appendices) of the key personnel offered by the Tenderer to work on this contract, with particular regard to the skills and experience of staff in the particular technical areas, job co- ordination, traffic control, quality assurance and testing, public and contractual relations and communications. Within the contractors workforce there should be an appropriately trained safety representative, as well as the other key personnel listed in the Schedule IV of Section 2.5. Where the use of subcontractors is proposed, the tenderer shall complete Tender Information Schedule in Section 2.5 by stating the name and address of each subcontractor together with a statement of relevant technical skills of key subcontractors staff, and the type and extent of work for which the subcontractors staff, and the type and extent of work for which the subcontractor will be used. Particular regard will be paid to the relevance of the technical skills and experience of the staff offered. Details of proposed subcontractors shall be included for earth working, civil construction, mechanical fabrication and installation and electrical contractors for the delivery of this construction contract. However the experience of the subcontractors will not be considered for evaluation. Details of the proposed subcontractors should include relevant experience (refer section 2.3.2) track record (refer section 2.3.3) and proposed personnel (refer section 2.3.4). The Tenderer shall complete Tender Information Schedule in Section 2.5 by stating the name and the address of each subcontractor, and the type and extent of work for which the subcontractor shall be used. Particular regard will be given to the proposed subcontractors and their relevant Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

42 experience, track record and proposed personnel. Note, if awarded, the offer of subcontractors constitutes an obligation as part of the Tender. Removal or replacement from the contractor must have the prior and written approval of the principal. Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

43 This section should set out the procedures Tenderers propose to implement this contract, achieve the specified standards, minimum inputs, specified end results, along with all the contracts requirements. Methodology shall demonstrate the Tenderers approach in carrying out the specified work. The methodology will include: The division of work (own forces or subcontractors) and how the labor resource are allocated to each work activity (schedule item) A tender programme of works showing start and finish dates of major activities. The means of planning and programming (computer based) The means of communication within the site between staff and the engineer. The implementation of a specific Quality plan for this project. Means of recording, reporting and invoicing. Identification of hazards The Tender shall demonstrate their understanding of the project, the contract requirements, the client needs and the specific needs of the Water Authority of Fiji, as well as the means and methods required to achieve the desired results in the most efficient manner. Each Tenderer will list the main items of the plant and equipment (including those of subcontractors), facilities, intellectual property and other physical resources to be used in the contract works and available as required to fulfill all aspects of the contracts works. The successful Tenderer will not be limited to using only the plant and equipment listed provided that any replacement item is considered by the Engineer to be suitable for the intended task. Acceptance of the tender does not necessarily imply acceptance of all the Tenderer s proposed plant and equipment. The Tenderer shall indicate whether he/she currently has the equipment available. Details of major plant identification and commitment shall be submitted in Section 2.5, Schedule V: Plant and Equipment. Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

44 Tenderers should also indicate whether they or any proposed key subcontractors have any existing or anticipated conflicts of interest of other work commitments which might impact on the performance of the works contemplated by this Tender. (Use Tender Information Schedule in Section 2.5 and accompany with any explanation.) Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

45 Cost, Description of the management system and management skills of both the tendering company and the nominated personnel who will be applied in order to successfully carry out the contract works. The description of the management system will show: The System used and proposed to control this contract in particular, time, Quality, Environment, health and safety. The management contract hierarchy in the form of a tree diagram. The system used for communication between staff with the Engineer. A commitment of the management to the electronic data processing systems developed for recording, reporting and invoicing. The specific management systems appropriate to manage this specific contract and all the contract requirements detailed in these contract documents. Commitment and management of a structured Health and Safety policy. The commitment and management of Quality and demonstration of an understanding of such items as a Contract Quality Plan and Quality procedures to ensure the required Quality product results. Comment on any formula QA System. The commitment and management of staff training. The management skills of each key personnel and how these will be implemented to carry out their nominated duties. Details including CV s or Summary CV s detailed CV s may be contained in Appendices) of the key personnel offered by the Tenderer to work on this contract, with particular regard to the relevant management skills and experience of the staff in management positions implementing the proposed management system for this contract. Where required in the Schedule to Conditions of Tendering the Tender shall prepare an outline (heading and subheading as a minimum) Contract Quality Plan (CQP) to ensure that the materials used and the workmanship employed will achieve the minimum Quality and environmental standards specified page limit. Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

46 The Tender shall include in its tender the first of two parts of the Health and Safety Plan. The first part is to be submitted with the tender and shall address all known hazards identified by the Principal and listed in this section (Schedule VII). The Health and Safety Plan shall include a completed Health and Safety Plan Table in the format stated (Schedule VII). The second part of the plan, if required by the Special Condition of Contract shall be submitted by the successful Tenderer as required by the General Condition Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

47 Each Tenderer must submit the total price for which it is prepared to undertake the works covered by this tender, on the Tender Form. Each component of the works required should be costed separately on the Schedule of Prices and Rates. If a Day work rate is requested, a rate shall be included in the Schedule of Prices. All prices should be stated exclusive of VAT and in Fijian dollars. The tender must out the following in full in respect of the Tenderers insurance policies as listed below. All the insurance shall satisfy the requirements of the clause 8.5 of the General Condition of Contract, except as provided below. The Principal may waive additional excepted risks and insurance conditions, which the Tenderers insurer cannot comply with and which are generally not provided by the Insurance Industry, providing that these exceptions are listed with the tender submission: Public Liability Contract Works Motor Vehicle Construction Machinery Professional Indemnity Request to waive additional excepted risks and insurance conditions Please acknowledge receipt of all notices to Tenderers in the form set out on the Tender Form. The Tender should note the WAF Amendments to Conditions of Tendering contained in Part 2 Section 2.2 of this document. Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

48 )... Tender Total $... (VEP) (Words) or such other sums as may be ascertained in accordance with the Contract Documents. 2) This sum includes allowance for Notice(s) to Tenderers No(s)... 3) We undertake to complete and deliver the whole of the contract works comprised in the Tender Documents within the time stated in the Special Condition of Contract, or such other time ascertained in accordance with the Tender Documents. 4) This tender is valid for a period of 90 days from the date of closing of tenders. 5) Until a Contract Agreement is prepared and executed, this tender together with your written acceptance thereof, shall constitute a binding contract between us as Contractor and Water Authority of Fiji as Principal. 6) We understand that the Principal is not bound to accept the lowest priced, highest scoring or any tender received. 7) We authorize the Principal to seek an opinion from our banker regarding our ability to undertake this contract. 8) We understand that no legal or other obligations shall arise between the Tenderer and the Principal in relation to the conduct or outcome of the tender process unless and until the Tenderer has received written notification of the acceptance of its tender. 9) We attach the information to be submitted with this Tender: ender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works mall Contract

49 10) We are a registered company in terms of Value Added Tax. Our VAT registration number is... 11) A complete schedule of quantities and prices showing how the said sum is arrived at is attached. 12) Should this offer be accepted, the Tenderers undertake, within 14 days of acceptance, to execute and have executed by the surety, a bond in accordance with the Conditions of Contract. Signature of authorized signatory:... Name of authorized signatory:... Telephone No:...Date:... Address:... Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

50 Schedule I to IV inclusive on the following pages. In completing these schedules the Tenderer should note: 1) % Commitment is the percentage of the time the person or resources will be contractually committed to this contract. The 5% is considered adequate at tender stage, e.g. 100% is 40 hours per week x 52 weeks per year = 2040 hours per annum (leave and training include for personnel). 2) Potential conflicts of current work or outstanding tenders to be indicated by an accompanying explanation of impact. Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

51 Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

52 Bidding Document for Construction of Entrance and Fire Escape Stairways for the National Control Centre Procurement of Works Small Contract Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

53 process in accordance with ITB 4.3, other than alternative offers submitted inseactciocno4rd- abnidcdeingwfitohrms ITB 13; (i) Our firm, its affiliates or subsidiaries, including any Subcontractors or Suppliers for any part of the contract, has not been declared ineligible by the Employer, under the Employer s country laws or official regulations or by an act of compliance with a decision of the United Nations Security Council; (j) W e understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed; (k) W e understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive; and (l) If awarded the contract, the person named below shall act as Contractor s Representative: Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract

61 Bidding Document for Construction of Entrance and Fire Escape Stairways for the National Control Centre Procurement of Works Small Contract Tender Documents for Construction of Entrance and Fire Escape Stairways for Nation Control Centre Procurement of Works Small Contract