Cologne the Participatory Budget
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1 Cologne the Participatory Budget Key Challenges of Participation EPSA 2009, Maastricht 4th-6th of November 2009 Speaker: Ute Stölzle,
2 Agenda 1 Introduction The Purpose The Procedure Achievments 5 Future Prospects
3 Welcome to Cologne! Residents: about 1 million Budget: about EUR 4 billion Politics: 90 members in the municipal council Municipalities: 9 (between 82,000 and 145,000 residents) Regional representatations: 9 with 19 members each Municipal administration :16,000 employees Germany North-Rhine-Westfalia Sheet 3
4 Background The city council decided to have a participatory budget and to introduce an e-participation-platform The administration was authorized by the City Council to realize the project stakeholders in the adminstration: Department of egovernment and Online-Services Finance Department with the help of Fraunhofer Institute of Intelligent Analysis and Information Systems IAIS Zebralog GmbH & Co KG Binary Objects GmbH Sheet 4
5 What is the participatory budget? The asks their citizens to make suggestions what to spend money on or what to save money for in predetermined topics. The citizens discuss and vote for the suggestions, through this a Top 100 list of suggestions for each topic is generated. At the end the politics (the city council) decides whether to realize a suggestion or not. The whole process is transparently published. Sheet 5
6 Agenda 1 Introduction The Purpose The Procedure Achievments 5 Future Prospects Sheet 6
7 Basic conditions of the 1st participatory budget Public Citizens target group activation Procedure Securing the future Create public awareness Activate many different citizens Optimised target group address Design interactive internet pages in a user friendly way Guarantee transparent processes Generate many contributions Sustainable embedding in politics and administration Establishment of a new participation culture Sheet 7
8 The 2008 participatory budget should inform about the budget comprehensively and understandably raise the citizens awareness of the complex topic produce good ideas and suggestions deliver more knowledge on budget issues for the citizens than ever before through editorial and moderating work during the active phase enrich budget consultancies by additional input from the citizens (suggestions, opinions, expectations) create transparency in the municipal council by responding after the decision-making process Sheet 8
9 Service commitment Transparency and sustainability creates acceptance and traceability Sheet 9
10 The 2008 participatory budget served as SCENE an introduction to the topic of e-participation and hence a learning process for other procedures of participation in Cologne a kick-off procedure for the following budgets of Cologne a first step to further development of future budgets and other e-participation processes - first concentration on three topics - later addition of other aim 2012: themes and a workflow in the back Established platform and central medium for city-wide procedures of the civil participation Sheet 10
11 Agenda 1 Introduction The Purpose The Procedure Achievments 5 Future Prospects Sheet 11
12 The 4 Phases of the Participatory Budget Information and public relations Participation All suggestions still remain visible online! Evaluation Political consultancy Information 4 Accountability Sheet 12
13 Phase 1: Information and public relations Internet Distribution of flyers to all households in Cologne (600,000) hanging up posters, issuing flyers and household brochures in the district authorities Information on participatory budget on info-screens (at bus stop) City information campaign Megalights and Citylights Marketing campaign on Radio Köln Kick-off event in Cologne Gürzenich press conferences for media information during the whole phase Sheet 13
14 The 4 Phases of the Participatory Budget Information and public relations Participation All suggestions still remain visible online! Evaluation Political consultancy Information 4 Accountability Sheet 14
15 Phase 2: Participation the basic conditions 3 subject areas: Participatory budget EUR 311 million Streets, paths, open areas Green spaces sports Online-Phase: 4 weeks (October 22 November 19, 2007) Editorial team: 16 employees, shift operation (8.00 a.m p.m.), 7 days Sheet 15
16 Phase 2: Participation - Ways of participation Total suggestions: Thereof off-time the working hours: 40% (8.00 a.m p.m.) Call-Center Written form Internet Page-Hits 2009 Oct.: > 5,7 Mio.! % 4% 9% 85% All classic forms of access but: Internet platform is THE main channel of dialogue among citizens! Sheet 16
17 Phase 2: Participation the platform: creating suggestions Writing a suggestion Sheet 17
18 Phase 2: Participation the platform: discuss and vote voting for suggestions discuss and comment Sheet 18
19 Phase 2: Participation the TOP 100 list Citizens evaluate suggestions with PRO or CONTRA Through this, the citizens put the suggestions in ranking order The suggestions with the most PROs (minus CONTRAs) are at the topmost At the end of the evaluation, there is a ranking list of the 100 best evaluated suggestions for each topic Sheet 19
20 Phase 2: New ways of communication 1 2 Sheet 20
21 The 4 Phases of the Participatory Budget Information and public relations Participation All suggestions still remain visible online! Evaluation Political consultancy Information 4 Accountability Sheet 21
22 Phase 3: Evaluation November 2007 Juni 2008 Sheet 22
23 Phase 3: Evaluation - Numbers, Data, Facts Participants Identifiable access unique visitors: 120,000 ca. Page impression During the onlinephase: 873,476 Until now: > 5,700,000 Suggestions Evaluations Positive votes: 40,891 Negative votes: 11,855 Comments On suggestions: 8,820 On praise and critic: 343 Sheet 23
24 The 4 Phases of the Participatory Budget Information and public relations Participation All suggestions still remain visible online! Evaluation Political consultancy Information 4 Accountability Sheet 24
25 Phase 4: Accountability The results of 4 weeks of citizen evaluation 2007 volume of measures EUR 8.2 million (2008/2009) EUR 8.8 million (2010/2011) Sheet 25
26 Phase 4: Accountability Public meeting in October 2008 Sheet 26
27 Phase 4: Accountability - Accountiability on the Platform Sheet 27
28 Agenda 1 Introduction The Purpose The Procedure Achievments 5 Future Prospects Sheet 28
29 Achievements of participatory budgeting from the viewpoint of the citizens The involvement of the citizens in the budgeting creates more acceptance for municipal acting: better understanding of the complex subject matter of the budget under consideration of the voluntary and compulsory duties Decrease of the sullenness of politics because one can take part Better communication between the administration and the citizens, dismantling of barriers The number of participants speaks for itself one wants to participate Consistent positive resonance from the population and press confirms this Requirement is a conscientious dealing with suggestions and accountability for decisions Sheet 29
30 Achievements of participatory budgeting from the viewpoint of the administration and politics Administration and politics gain a better point of view on the present problems the citizens are evaluated as bearer of knowledge As users of streets, parks, libraries, museums, schools, day care centres and others, the citizens know where it hurts the most Targeted handling is possible through knowledge of the problems, wishes and suggestions of the citizens The participatory budget supplies decision-making aids for politics Some focal points have clearly emerged (cleanliness, refuse, bicycle paths, swimming pools, care of green space ) It mostly involves specific problems on site Sheet 30
31 Agenda 1 Introduction The Purpose The Procedure Achievments 5 Future Prospects Sheet 31
32 Subjects over the years Streets, paths, open areas Culture Building & urban development Civic services 2 Green spaces Education/schools Health Social Cologne Sports Environment protection Promotion of the economy Youth Sheet 32
33 Basic conditions of the 2nd participatory budget 2 new subject areas School and education Environmental protection Phase 1: Phase 2: Phase 3: Phase 4: Sheet 33
34 new: the workflow in the back Sheet 34
35 new: the way of monitoring the results Sheet 35
36 future prospect: one platform for all Development Demographic in change the municipalities Cologne development How Whatdoes you Cologne expectdevelope? for your municipality? Sheet 36
37 Sustainable: Business model E-ParticipationE 1 Political lead management: responsible expert committee 2 user: leading department in the process Citizens suggestions operator: E-Government und Online- Dienste Coordination Office involved departments Service citizens dialog Call-Center 3 Platform Editorial staff Moderation Citizens suggestions 4 Political decision: City Council of Cologne Sheet 37
38 Conclusion The cologne participatory budget proofed, that it is possible to run a participatory budget in a big city with about 1 million inhabitants The main factors of success: Simple and barrier-free access (the Cologne-way ) Public political self-commitment to accountability Transparent process of participation and transparent process of political decision making Consistent, comprehensible and public presentation of the entire process chain: citizens participation political acceptance decision and accountability monitoring the resolutions True integration of citizens participation in the legal, political process of budget consultancy Sustainable and transferable process Sheet 38
39 Thank you! For further information contact: E-Goverment and Online Dienste Guelichplatz Cologne / Germany Tel.: (+49) mailto: e-government@stadt-koeln.de Sheet 39
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