Managing Bibliographies Software - EndNote. Department of Medical Information Science Han Xi

Transcription

1 Managing Bibliographies Software - EndNote Department of Medical Information Science Han Xi

2 Introduction Outline of EndNote How to use EndNote 1. Create the EndNote library & add references in it 1. Organize your references 2. Cite EndNote references in Microsoft Word Review and Exercise

3 Introduction Questions: 1. What is Endnote? Software Personal bibliographic software

4 Introduction 2. What can it do? (1)import references from different databases in order to manage them conveniently (2)Organize references and related images, PDF full-text and other files (3)Insert references automatically as citations into a word-processed document (like a research paper) in your preferred style

5 History of Endnote EndNote is produced by Thomson Reuters Endnote 8 Endnote X1 Endnote X Endnote 9 Endnote X3

6 How to use EndNote? 1. Create the EndNote library & add references in it 2. Organize your references 3. Insert EndNote references automatically as citations into Microsoft Word in preferred style

7 Download EndNote X3 Access the library s English Homepage

8 Click Software Downloading Download EndNote X3

9 Download EndNote X3

10 Creat or Open a new library

11 Create the EndNote library & add references in it When the first time you open EndNote the following box appears: You may choose to create a new library or open an existing library.

12 The EndNote library What is an EndNote library? An EndNote library is like a file cabinet. Just as a file cabinet holds many files, one Endnote library holds many references on one subject.

13 Create the EndNote library & add references in it file----new-----then enter a name for your new library, and choose the location where you would like to save the library

14 Create the EndNote library & add references in it Library s s name

15 Create the EndNote library & add references in it There are three ways to add references to an EndNote library: 1. Import from external databases 2. Input the bibliographic records manually 3. Use EndNote X3 to connect and search external databases and import the results into the library

16 Import the citations from external databases directly Many databases can export individual document citations to EndNote. For Example: ScienceDirect, Google Scholar, BIOSIS Previews,et al.

17 Importing from ScienceDirect Search results about using gamma knife to treat cancer in ScienceDirect

18 Importing fromsciencedirect 1.Choose the citations you want to save, then click Export Citations

19 Importing from ScienceDirect 2.Choose the Content Format and Export Format (RIS Format), then click Export Export

20 Importing from ScienceDirect 3.Add the citations to the library you want to save

21 Importing from ScienceDirect 4. Finish

22 Exercise use Science Direct to search for information about bird flu by author in china, and import 6 references into Endnote

23 Add citations from Google Scholar 1.Prepare Work: Visit the Scholar Preferences page and select your preferred citation format in the "Bibliography Manager" section Scholar Preference

24 Add citations from Google Scholar

25 Add citations from Google Scholar 2.Carry out your search, choose the citation you want to export

26 Add citations from Google Scholar

27 Add citations from Google Scholar 3. Finish No abstract

28 Notice Every time you can export only one citation from Google Scholar The citation from Google Scholar has no abstract

29 Exercise use Google scholar to search for papers published on New England journal of Medicine in 2009,and import one references into Endnote

30 Add references in the EndNote Library If there is direct-export format for Endnote (like SD,BP,Google), just Import the citations from external databases directly If there is no direct-export format for EndNote, you will save the file as a "Text Only (*.txt)" file to your computer. Then import the file with filter.

31 Add references in the EndNote Library Some databases cann t export the citations to EndNote directly. So first we must download the citations as a text file. filter Then we can use a filter to import the file to EndNote We will use PubMed as an example.

32 Importing from PubMed

33 Importing from PubMed

34 Importing from PubMed

35 Importing from PubMed

36 Importing from PubMed

37 Importing from PubMed

38 PubMed Importing Steps Search PubMed; select references to import; with no selections, all get imported Click Send to (file); choose Display format MEDLINE.name your file (.txt) remember where you have saved it! Return to EndNote- Open your library Select Import from the File menu. Choose file and import option (filter) to get list, choose Select the PubMed filter Click the Import button

39 Add references in the EndNote Library What is import filter? Import filters are the filters used by EndNote to transfer citations previously downloaded from an online database. Because files downloaded from different sources have different formats. When we import these files to EndNote,we use different import filters.

40 Use a filter to import into EndNote If you can not find the suitable filter in EndNote X3, you can visit the EndNote homepage to download.

41 Exercise use PubMed to search for information about gene therapy on lung cancer, and import 5 items of references into EndNote

42 Input the bibliographic records manually Although we can import the bibliographic citations carried out on external databases into Endnote X3, sometimes we need to enter the citations by ourselves. For example, we want to add a book or patent information into the library of EndNote X3,how to input?.

43 Input the bibliographic records manually References can be entered into EndNote manually. Simply click on References and select New Reference

44 Input the bibliographic records manually 1.Choose the appropriate reference type

45 Input the bibliographic records manually 2.Enter the information you know Note: You must use a comma between an author s last name and first initials for correct alphabetizing.

46 Input the bibliographic records manually 3.After you finish typing, just close this page

47 Input the bibliographic records manually The reference has added into the library

48 Using EndNote to search references In fact, EndNote also provides a simple way to search online bibliographic databases and input the references directly into EndNote.

49 Using EndNote to search references

50 Using EndNote to search references

51 Using EndNote to search references

52 How to use EndNote? 1. Create the EndNote library & add references in it 2. Organize your references 3. Citing EndNote references in Microsoft Word

53 Organize your references Remove Duplicates Sort Attachments

54 Remove Duplicates As the references are from different databases, some duplicates may appear in the library. So we need to remove these duplicates. By default, a reference is considered a duplicate when the Author, Year, Title, and Reference Type match a reference already in the library.

55 Remove Duplicates

56 Sort

57 Sort

58 Attachments EndNote extends the organization of reference information by including the ability to embed graphics and files in an EndNote library and link them to papers. You can insert a graphic, figure, or file into the Figure field of any EndNote reference.

59 Attachments

60 Attachments Every reference has file attachments and Figure two fields. We can add kinds of file in the file attachments field, for example :figure, PDF file,ppt file,flash file,et al. You can add 45 files in this fields. In the Figure,you can only add a figure file in it.

61 Attachments Move the mouse to the field,and click the right mouse button. In the menu, select File Attachments Attach file

62 Attachments Select a file on your computer to link to the reference

63 Attachments Finish,then close this window. OR you can drag the file to the field directly.

64 Attachments

65 How to use EndNote? 1. Create the EndNote library & add references in it 2. Organize your references 3. Citing EndNote references in Microsoft Word

66 Insert EndNote references in Microsoft Word EndNote supplies many predefined Microsoft Word manuscript templates to ease electronic submissions to publishers. When you use one of these templates to start your paper, many formatting issues are already set up for your target publication, such as proper margins, headings, line spacing, title page, abstract page, graphics placement, and font type and size.

67 Citing EndNote references in Microsoft Word predefined Microsoft Word manuscript templates

68

69 Citing EndNote references in Microsoft Word EndNote Toolbar

70 Citing EndNote references in Microsoft Word When you re ready to insert a citation, highlight it in your EndNote library Go back to Word and insert the citation

71 Citing EndNote references in Microsoft Word

72 Citing EndNote references in Microsoft Word highlight the reference you want to cite

73 Citing EndNote references in Microsoft Word Go back to Word and insert the citation

74 Citing EndNote references in Microsoft Word

75 Citing EndNote references in Microsoft Word

76 Citing EndNote references in Microsoft Word If edit or finish the citation, you can format the bibliography to submissions your paper to the publisher Format Bibliography

77 Review Create and open EndNote libraries Add & Manage references in EndNote Libraries Import references/citations to Endnote from ScienceDirect Google Scholar PubMed Citing EndNote references in Microsoft Word

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79 Exercise 1.use Pubmed to search for information about gene therapy on lung cancer,and import 5 items of references into EndNote 2.use ScienceDirect to search for information about bird flue by author in china, and import 6 references into EndNote 3.use Google scholar to search for papers published on New England journal of Medicine in 2009,and import one references into EndNote 4.Can you insert one Endnote reference automatically as citations into Microsoft Word in preferred style?