Overview. We Empower We Educate We Enlighten

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1 PUBLIC PROCUREMENT AND SUPPLY CHAIN MANAGEMENT TRAINING DATE: THE 30 TH TO 31 ST MARCH 2016 VENUE: LEMIGO HOTEL Overview The ultimate goal of public procurement is to spend public money in an efficient and proper manner to achieve best value for money. Rwandans have no doubt that public procurement is central to good public financial management and public resources allocation. Its importance is derived from its role as the vehicle by which typically over 40% of the budget implementation is managed and which can be as high as 70%. It is the means by which Rwanda s policy objectives are implemented. The effectiveness and efficiency of public procurement in implementing policy through the purchase of the right outputs and their delivery is affected by a number of factors including clear and unambiguous laws and regulations, effective institutional arrangements including the use of administrative complaints boards, effective controls, document and records management, transparency and accountability. Due to today s competitive business climate, all procurement departments across the length and breadth of the Rwanda, East Africa Region and the World are feeling the effects of speed and competition, and are at the best times under pressure to deliver and to do so in a cost effective and sustainable manner. But even with this pressure, most procurement groups and departments have failed to evolve with global practices. The real question UoK-CEGL poses to your organization and department is WHY? Given the economic significance of public procurement in Rwanda, fraud and corruption in this field dramatically harm the economy and public finances both national and for individual organization. The violation of the public procurement rules

2 remains one of the main sources of irregularities and fraud in Aid Funded Projects. The regulatory frameworks in Rwanda require public authorities to set up effective and risk-based measures to prevent fraud and corruption. It is very important for you to understand the legal requirements and processes of the procurement cycle in order to avoid irregularities or fraud and corruption. At UoK-CEGL we ensure that the training courses as well as all the subject matter experts are continuously in tune with both international and current trends in the Rwandan market place. Training Objectives By the end of the training, participants will be equipped with: o Analytical frameworks to understand the foundations and principles governing public procurement. o Ability to achieve efficiency and effectiveness using appropriate procurement methods. o Capability to be aware of the procurement-expenditure cycle and understand its stages, authorization arrangements, o Understanding of the linkages to other PFM functions. o Understanding of the role of the procurement plan both in budget preparation as well as budget release management o Understanding of the characteristics of different contract types and what the consequences may be in adopting each Learning methods Our experts will employ practical learning methods including the following; o Introduction to key concepts through the teaching and discussion method o The use of original source material of key writers/thinkers in this area to support concepts and establish reference to existing practice o The use of extensive examples from many different countries with different experiences to illustrate the points put across o The use of short exercises to provoke and consolidate concepts introduced o The use of major case studies to apply tools and to illustrate in more detail some of the key points.

3 Who should Attend Procurement officers, anti-fraud and corruption officers, internal and external auditors, public officials responsible for the prevention of fraud and corruption as well as for risk assessment and risk management from the following institutions: Public Authorities in Rwanda and the EAC Region Office of the Auditor General National and international agencies in charge of Regional Development and Economic Cooperation Non-governmental organizations (NGOs) Consulting companies and legal practitioners Academic institutions Government, Public and Private Sector officials involved in public procurement and other areas of public finance management who would like to improve their understanding of public financial management and Procurement Best Practice Principle. Topics to be covered include Day One o Strategic Procurement: Adding Business Value A Practical Introduction to Procurement Systems and International Tendering Overview of Rwanda Public Procurement Expenditure Cycle Policy and Best Practice o Developing Procurement Policy Sustainable Procurement Dimension: Social, Economic and Environmental o Considerations Supply Chain Management: Getting the Process Right Logistics & Dispute Resolution Mechanisms Insurance Policies and Incoterms Understanding Procurement of and/or for Aid Funded Agencies Day Two o Effectiveness and Efficiency of Procurement; Expert Negotiator: How to Bargain and Negotiate for Greater Deals How to Lead and Manage Bid Committees Fraud and Corruption in Public Procurement: Prevention and Detection Collusive Tendering and Bid-rigging

4 o o The Law: A Practical Approach from the Public Sector Perspective Competitive Buying Case Study Sourcing Funds: How to Buy the Best e.g. Loans Time 8:00am 9:00am 9:00am 11:00am (Including 15Min Q&A Session) 11:00am 11:30am 11:30am 13:00pm (Including 15Min Q&A Session) 13:00pm 14:00pm 14:00pm 16:00pm (Including 15Min Q&A Session) 16:00pm 16:30pm Our Approach Registration Working Program Outline Day One 30 th March 2016 Strategic Procurement: Adding Business Value Developing Policy Procurement Supply Chain Management: Getting the Process Right Day Two 31 st March 2016 Effectiveness and Efficiency of Procurement Tea Break The Law: A Practical Approach from the Public Sector Perspective Lunch Break Tea Break End of the Program Competitive Buying: Case Study and How to Buy the Best! The training will take the form of formal lecture sessions with case studies and group exercises reinforcing the concepts. We have a team of dedicated, versatile and with a wealth of experience in the area of Public Procurement and Supply Chain Management to steer the discussion. Cost & Administrative Details: Including Documentation, Lunch & Refreshments your investment in this Training is Rwf 375,000 per delegate net of any applicable Taxes. Payment Method: Please deposit the training fees to: Bank: Equity Bank; Account Name: University of Kigali Ltd/CEGL; Account Number (Rwf): / Account Number (USD): and present the proof of payment to UoK-CEGL for receipt issuance in time as Cash will not be accepted.

5 Registration Deadline: Book & Confirm Your Place with us through Phone: / or before Friday 25 th March Don t Miss The Great Chance to Improve Your Procurement Processes and Organizational Activities! Lead Speaker Profiles 1. Eng. Chris Oanda Eng. Chris Oanda is the National Chairman of the Kenya Institute of Supplies Management (KISM), the professional association for supplies in Kenya with over 4000 members. He is also Head of Supply Chain for Kenya Airways where he is responsible for the overall procurement and supply chain management for an annualized spend of 1.4 billion USD. Chris is also the Chairman of the AFRAA Joint Fuel Procurement Project for 9 African Airlines with a jet fuel budget of USD 1.5 billion per annum. Prior to that Chris was the Managing Director of e-sokoni, a Consultancy Firm based in Nairobi specializing in institutional systems re-engineering in Supply Chain Management, E-Commerce and Procurement Agency Services. Chris has worked in diverse fields including the oil industry, manufacturing, services sector, Fast Moving Consumer Goods, Government medical supply chains and public sector procurement reforms involving Government and major development partners. He has worked in Eastern and Southern Africa countries and Australia. Chris has reformed and implemented improved procurement processes in private sector companies in Africa through automated electronic systems, people development and strategic value chains for core products and common user items for Kenya Airways, Total Oil affiliates, BAT Africa Region, Eastern Africa, KCB Group, Magadi Soda, Homegrown, Unilever and Coke Cola Africa. As the National Chairman KISM, Chris has played a significant role in achieving two key institutional reforms in Supply Management in Kenya. He has led the KISM members in drafting the Procurement and Supplies Management Practitioners Act 2007, the Public Procurement and Disposal Act 2005 and its Regulations of 2006 which led to the establishment of an enabling legal framework for supplies and procurement in Kenya. KISM is now playing a leading role in COMESA to harmonize public sector

6 procurement procedures in Eastern and Southern Africa countries to promote international trade and investment into Africa. Chris qualified with B E in Chemical Engineering and MSE (Systems Engineering) from RMIT in Australia and CIPS Diploma from UK. 2. Joseph K. Ndung u MBA, MCIPS, MKISM, Dip.Ed Joseph is a procurement specialist with over 20 years working experience in Procurement, Supply Chain Management and Contract Management both in the Private and Public sectors. Mr. Joseph boasts of a good knowledge of the principles and approaches to public & private procurement systems, specialized knowledge of and significant experience in the aspects of procurement of works, goods and services, contracts management specifically in procurement planning, procurement document development, procurement evaluation process and procurement record keeping. His qualifications in this area include a Graduate Diploma in Purchasing and Supply Management by the Chartered Institute of Purchasing & Supply (CIPS, UK) and Member of the Kenya Institute of Supplies Management (MKISM), Chartered Institute of Purchasing & Supply, UK, (MCIPS). This knowledge, experience and ability to function effectively in multi-disciplinary teams has enabled Joseph to effectively deliver in promotion, development and training in Supply Chain Management as well as in consultancy projects involving supply chain planning, developing and implementing supply chain policies, procurement systems review and audits, procurement planning, contracting and implementation and procurement research. We Look Forward To Empower, To Educate, To Enlighten Your Team, and To Build Your Institution