JACKSON COUNTY INTERMEDIATE SCHOOL DISTRICT BOARD OF EDUCATION Regular Meeting December 12, :30 p.m.

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1 Regular Meeting December 12, :30 p.m. I. OPENING OF MEETING AGENDA II. III. IV. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: November 28, 2006, Regular Meeting Minutes...35 CORRESPONDENCE AND INFORMATION V. VISITOR RECOGNITION AND COMMENT VI. VII. VIII. IX. SPECIAL REPORT 44 Foote Hospital/Merit Fiber Optic Lease Public Hearing Audiological Services Program Report REPORTS FOR ACTION 46 Summer Tax Collection Resolution School Board Recognition Resolution Ventilation for Graphics Arts Area at Career Center...60 INTRODUCTION OF OTHER MATTERS WORKSHOP PLANNING X. CLOSED SESSION/Collective Bargaining XI. ADJOURNMENT

2 Regular Meeting November 28, 2006 PROPOSED MINUTES The regular meeting of the Board of Education of the Jackson County Intermediate School District was held on Tuesday, November 28, 2006 at the Jackson County Intermediate School District, 6700 Browns Lake Road, Jackson, Michigan. Robert Moles, President, called the meeting to order at 4:30 p.m. Board members present were: Robert Moles, President; David Salsbury, Vice President; Shirley Larson, Secretary; Douglas Schedeler, Treasurer; and Kevin Tuckey, Trustee. Board members absent: none. Meeting with the Board were John Graves, Superintendent; Richard Rendell, Director of Special Education; Kevin Oxley, Director of Career and Learning Services; Daniel Zimolzak, Director of Finance; Shannon Deegan, Director of Technology; Tommy Cameron, Communications Coordinator; and Chris Rockey, Recording Secretary. STAFF AND VISITORS Joel Freehling, Chad Livengood, Karen Sullivan, Diane Walkowicz APPROVAL OF MINUTES A motion was made by Mrs. Larson to approve the minutes as presented from the November 14, 2006, regular meeting and closed session, with support from Mr. Tuckey. Motion carried with a roll call vote: Ayes) Mr. Tuckey, Mr. Schedeler, Mrs. Larson, Mr. Moles, Mr. Salsbury Nays) None CORRESPONDENCE AND INFORMATION Several district representatives attended the Armory Arts Ground Breaking Ceremony on the 28 th of November. REPORTS FOR ACTION ESPA BARGAINING AGREEMENT Volume 27, Report No. 44 The Education Support Personnel Association members ratified the tentative agreement at a membership meeting on November 20, A motion was made to approve the tentative agreement as presented by Mr. Salsbury with support from Mr. Schedeler. Motion carried with a roll call vote: Ayes) Mr. Schedeler, Mrs. Larson, Mr. Moles, Mr. Salsbury, Mr. Tuckey Nays) None

3 The Board and Superintendent Graves spoke with appreciation to all the negotiation committee members who worked toward the completion of this contract. WORKSHOP/PLANNING SESSION Facilitated Long-Term Planning Board members and administrators met in a planning workshop facilitated by Dr. Kathleen Booher. The work focused on programs and services that were crucial to JCISD fulfilling its mission in the upcoming years. Information generated during the session will be reported back to the Board for additional work and refinement prior to the gathering of input from stakeholders. ADJOURNMENT The November 28, 2006, regular meeting of the Board of Education was adjourned at 8:35 p.m.

4 SPECIAL REPORT JACKSON COUNTY INTERMEDIATE SCHOOL DISTRICT Regular Meeting December 12, 2006 Volume 27, Report No. 44 Subject: Fiber Lease to Merit and Foote Hospital Foote Hospital, working through the Merit Network, is seeking an agreement to lease access to the JCISD fiber optic network, which in turn would allow Foote increased internet bandwidth capacity needed for daily operations. An essential step in consideration of such an agreement is for JCISD to hold a public hearing and receive comments concerning the proposed agreement. The required hearing is scheduled as part of this meeting. Appropriate public notice of the hearing has been provided in the newspaper and on the District s website. JCISD s fiber optic network consists of 164 miles of 12 strand single mode fiber directly connected to Merit s network. The JCISD fiber optic network along with the JCISD wide area network currently provides internet access to all school districts in Jackson County. Additionally, JCISD has partnership agreements with non-school organizations within Jackson County providing leased access capabilities on the JCISD fiber optics network. The Michigan Telecommunications Act allows for organizations, such as JCISD, to sell excess capacity along the fiber optic network under the specified terms of the Act. Pricing must be reflective of competitive local rates. Under the proposed agreement, the price of the lease would be equivalent to two T1 lines. It is proposed JCISD enter into a five year lease with Merit Network to facilitate network connection with Foote Hospital at a rate of $6,000 per year, for a total of $30,000 over the life of the contract. Merit Network, Inc. is a nonprofit, member-owned organization formed in 1966 to design and implement a computer network between public universities in Michigan. Merit provides highperformance networking and services to the research and education communities in Michigan and beyond. In addition to the public hearing and initial board discussion scheduled as part of this meeting, the proposed agreement will also be considered by the group of superintendents that serve in an oversight capacity for the JCISD fiber optic network. Based upon all of the input and recommendations provided, it is anticipated the Board will be asked to consider action on the proposal at the first meeting in January.

5 Regular Meeting December 12, 2006 Volume 27, Report No. 45 SPECIAL REPORT Subject: Audiological Service Program Report One of the less well known programs the ISD Special Education Division offers to children within Jackson County is Audiological Evaluation and Service. This service encompasses children from birth through 26-years of age for students with special needs. This service is performed by Dr. Michael Macione, who will present to the Board an overview of this important and valuable service.

6 Regular Meeting - December 12, 2006 Volume 27, Report No. 46 FOR ACTION Subject: Summer Tax Collection Resolution The Summer Tax Law, Public Act 333 of 1982, requires an annual formal action by the Board of Education prior to January 1 of each year for which the Board intends to collect summer taxes. The Board is required to adopt this annual resolution for the 2007 summer tax collection pursuant to PA 333 of It is recommended the Board adopt the following resolution: WHEREAS, this Board of Education by resolution of December 12, 2006, has determined to impose a summer property tax levy to collect one-half of school property taxes including debt service upon property within the intermediate school district, beginning with 1983 and continuing from year to year until specifically revoked by the Board of Education. NOW, THEREFORE BE IT RESOLVED: 1. This Board of Education, pursuant to 1982 PA 333, hereby invokes for 2007 its previously adopted ongoing resolution imposing a summer property tax levy of onehalf of school property taxes but in only cities and/or townships where local school districts impose a summer property tax levy, including debt service, on property located within the intermediate school district, beginning with 1983 and continuing from year to year until specifically revoked by this Board of Education and requests each city and/or township in which this intermediate district is located to collect those summer taxes. 2. The Superintendent or his/her designee is authorized and directed to forward to the governing body of each city and/or township in which this intermediate district is located and in which a local school district or city is concurrently imposing a summer tax levy a copy of this Board s resolution imposing a summer property tax levy on an ongoing basis, and a copy of this resolution requesting that each such city and/or township agree to collect the summer tax levy for 2007 in the amount specified in this resolution. Such forwarding of the resolutions and the request to collect the summer tax levy shall be sent so that they are received by the appropriate governing bodies before January 1, Pursuant to and in accordance with Section 1613 (1) of the School Code, the Superintendent and his/her designee is authorized and directed to negotiate on behalf of this intermediate district with the governing body of each city and/or township in which the district is located for the levy that the city and/or township may bill under

7 MC or MCLA Any such proposed agreement shall be brought before this Board for its approval or disapproval. 4. All resolution and parts of resolutions insofar as they conflict with the provisions of this resolution be the same are hereby rescinded. JACKSON COUNTY INTERMEDIATE SCHOOL DISTRICT Regular Meeting December 12, 2006 Volume 27, Report No. 47 FOR ACTION Subject: School Board Recognition Month Once again this year, the month of January has been designated School Board Recognition Month. The theme this year is School Boards Make a World of Difference. Consistent with the leadership and service roles of the ISD, the Board is also asked to consider adoption of a resolution recognizing the service of the local school boards serving the districts of Jackson County. Copies of this resolution will be sent to individual members of local boards prior to their January meeting. The following resolution is presented for the Board s consideration: RESOLUTION HONORING CONSTITUENT DISTRICTS BOARDS OF EDUCATION WHEREAS, the month of January 2007 has been designated School Board Recognition Month for the State of Michigan, and the theme for this year is School Boards Make a World of Difference ; and, WHEREAS, school boards, in partnership with and in service to their communities, work relentlessly as champions of teaching and learning, and for the success of students and schools; and, WHEREAS, school board members in Jackson County are providing leadership for education of our communities children; and, WHEREAS, the leadership school boards provide is in an environment of increasing requirements, expectations and competition, and the uncertainties of difficult economic times; and, WHEREAS, work of school boards and the challenging decisions they are asked to make affect the present and future lives of our children; and, WHEREAS, members of each Board of Education in Jackson County offer generous portions of time and talent with energy, commitment, and in service to their community; and,

8 NOW, THEREFORE, BE IT RESOLVED, that the Jackson County Intermediate School District, on behalf of citizens, communities, educators and schools that it serves, does hereby recognize and express respect and appreciation for the leadership and service on behalf of public education provided by the members of the Board of Education of each of the school districts of Jackson County; and, BE IT FURTHER RESOLVED the members of the Board of Education of each Jackson County school district receive appropriate notice of this action taken.

9 Regular Meeting December 12, 2006 Volume 27, Report No. 48 FOR ACTION Subject: Ventilation for Graphics Arts Area at Career Center The Graphics Arts room at the Career Center is located next to the Center for Student Success (CSS) room. A number of months ago, fumes from chemical cleaning fluids used in Graphics were at times entering the CSS room and creating an objectionable environment for the staff and students. Administration contracted with SHW Group to engineer several possible solutions to this problem. Four options to improve the ventilation were identified, with cost estimates ranging from $47,000 to $148,000. SHW and JCISD maintenance staffed believed any of the four options would get the job done. Management selected the option with the estimated lowest cost. The specifications were prepared and bids received; bids were opened on November 21, The four bids received ranged from $26,900 to $37,800. A summary of the bids has been provided to the Board. An alternate bid with a deduct of $14,500 was proposed by Ajax Heating & Cooling. After review, SHW Group recommended acceptance of the alternate. Recently, there has been little if any migration of fumes from the Graphics Arts room to the CSS room. Unrelated renovation projects may have helped to improve the airflow. While the problem is not the pressing issue that it was, there are several reasons to move forward with project at this time. Current air exchange standards are higher. Additional issues may be faced later in the heating season when the demands on the heating and ventilation system are greater. Additionally, SHW noted the prices received were very competitive and well below the initial expectation. Funding for the project exists within the current operating budget. It is recommended that the Board accept the alternate bid of $23,300 from Ajax Heating & Cooling for improvements to the ventilation of the Graphics Area at the Career Center.