MINUTES Regular Meeting Governing Board of the Greene County Educational Service Center Thursday, March 9, :30 AM

Transcription

1 MINUTES Regular Meeting Governing Board of the Greene County Educational Service Center Thursday, March 9, :30 AM Call to Order/Roll Call Mr. Snell called the Meeting to order at 9:32 AM with the following in attendance: Mrs. Wiseman, Dr. Frank, Dr. Gallagher and Mr. Snell. Mr. Preston was away due to prior commitments. Also in attendance: Mr. Thomas, Superintendent, Dr. Keithley, Director of Operations and Mr. Arledge, Treasurer. Adoption of Agenda # Moved by Dr. Gallagher, seconded by Dr. Frank that Agenda be approved. Revisions were noted Vote: Dr. Frank, aye; Dr. Gallagher, aye; Mr. Snell, aye; Mrs. Wiseman, aye. Motion carried. Approve Minutes of the February 14, 2006 Regular Board Meeting # Moved by Dr. Frank, seconded by Dr. Gallagher that the Minutes of the February 14, 2006 Regular Board Meeting be approved. Vote: Dr. Gallagher, aye; Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye. Motion carried. Open Communications Dr. Gallagher discussed a recent Xenia Gazette article regarding Helen Hooven Santmeyer, who wrote Ladies of the Club and Ohio Town. Mr. Thomas informed the Board that National School Boards Association, NSBA, has been attempting to get the ESC to renew its Membership in the organization. 1

2 Treasurer's Report # The Treasurer presented the list of Bills paid for the month of February 2006 (summary below) for the Board s approval. List of Bills Paid during February 2006 General Fund "001" $838, Local Grants "019" $11, Staff Development "020" $11, State Grants "400" $8, Federal Grants "500" $0.00 Total $870, The Treasurer discussed the request by the Auditor of State to create revenue accounts to account for State and Federal Lunch support. He reviewed the accounts and the accompanying estimated revenue for each to be approved later in the meeting. He discussed the Property Insurance renewal. He informed those at the Meeting who he made reservations for at the Spring Southwest OSBA Meeting on March 21. He indicated that the FY2005 Audit has been completed, that the report was being reviewed and that the post audit interview would be held in the near future. Moved by Mrs. Wiseman, seconded by Dr. Gallagher that the Treasurers Report be approved. Vote: Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye; Dr. Gallagher, aye. Motion carried. Director of Operations Report Dr. Keithley reviewed the Personnel Recommendations for approval later in the Meeting. She discussed the need to have a student wellness plan. This is a new requirement. OSBA will provide information to address the specific goals and requirements for nutrition and exercise later in the Spring. She also discussed an OSBA Policy suggestion regarding an Evaluation of School Board Operational Procedures. She passed out a sample of what the Board could use if they chose to establish such a policy. It was at this time, she announced she would not be back in any capacity after her new contract, which ends June 9, Superintendent's Report The Superintendent reviewed his mid month updates. He discussed administrative needs in the coming years after Dr. Keithleys decision not to return. He reviewed the Service Agreements with the Member Districts for the upcoming school year. He discussed the information he was planning to present at the Greeneview Local Schools Board Meeting later that evening. He discussed the ESC s School Calendar and reviewed the holiday and break schedules of all districts in the county. He discussed a proposed county wide staff development initiative where the ESC would facilitate opportunities to share knowledge and save money by allowing local teachers to obtain locally, what they typically travel around the State to receive. Regarding Regionalization- OREDS, he discussed an Agenda item for the upcoming OESCA conference. He reviewed the objectives that will be accomplished by MVECA reorganizing as a Council of Governments. He informed the Board that Emily Tillmaand, a Xenia High School Senior, is the Franklin B. Walter 2

3 Scholarship winner and would receive a $1, scholarship paid from funds supported fully by ESC staff donations and the annual golf fundraiser. Personnel Recommendations # The Superintendent recommended the following Personnel Recommendations be approved. Administrative Contracts Ann Aaronson Director of School Improvement $82, $1,000 for Master s +30 totaling $83,536.00, 250 contract days Ron Anderson Director of Communication and Special Projects (8/1/06 $86, $1,600 for doctorate degree + $1,000 additional duty totaling $89,336.00, 250 contract days Beverly Walkden Curriculum Supervisor (8/1/06 $68, for 250 contract days. Mary Lou Shafer Director of Pupil Services (8/1/06 $70, $600 for Masters + 15 for a total of $71, for 250 contract days Christy Jo VanSant Special Education Supervisor (8/1/06 $54, for 203 contract days Judith Graf Speech & Language Supervisor & Intensive Needs Supervisor + $1,000 for Master s +30 for a total of $65, for 203 contract days Kelly Byers Special Education Supervisor - for 203 contract days Greta Hochstetler Coordinator for Mental Health Programming $63, for 250 contract days Certified Contracts Rita Hayek OT 12 day $ per day beginning April 26, 2006 to be paid by timesheet Deb Mohre and Kim Cole, Speech/Language Therapists, up to 10 additional days, payable by time sheet. Costs will be paid by Fairborn City Schools. Classified Contracts Marcia Wylie Assistant to Treasurer continuing contract 260 day $20.65 per hour for Marnie Mangan EMIS Coordinator 2-year contract 213 day $19.08 per hour for Norman Weidel Head Custodian 2 year contract 260 day $17.11 per hour for

4 Amy Leach Administrative Assistant continuing contract 260 $17.65 per hour for Substitute Teachers John Sroga - Teacher- pending completion of paperwork. Janice Frost - Teacher pending certification. Teresa Kinter-Buford - Teacher/Aide Moved by Dr. Frank, seconded by Dr. Gallagher that the Personnel Recommendations be approved. Vote: Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye; Dr. Gallagher, aye. Motion carried. Approve Greene County Educational Service Center School Calendar for # Moved by Mrs. Wiseman, seconded by Dr. Frank that the Greene County ESC School Calendar be approved. Vote: Mrs. Wiseman, aye; Dr. Frank, aye; Dr. Gallagher, aye; Mr. Snell, aye. Motion carried. Approve Revised Estimated Revenue for General Fund Lunch Program # The Treasurer requested the Estimated Revenue regarding lunch revenue be revised as suggested by the Auditor of State. As currently approved: Student paid Academy/Birch $10, Student paid - GCLC $26, Total $36, As requested: Student paid Academy/Birch $4, Student paid - GCLC $11, State Support Academy/Birch $ State Support GCLC $1, Federal Support Academy/Birch $5, Federal Support GCLC $13, Total $36, Moved by Dr. Gallagher, seconded by Mrs. Wiseman that the Revised Estimated Revenue for the General Fund Lunch Program be approved. Vote: Dr. Frank, aye; Dr. Gallagher, aye; Mr. Snell, aye; Mrs. Wiseman, aye. Motion carried. 4

5 Approve Property Insurance with Indiana Insurance Company # The Treasurer requested the Board approve the Property Insurance renewal with Indiana Insurance Company as summarized. Policy Period: March 10, 2006 through March 10, 2007 Limit of Insurance: $4,471, (increase from $4,258,155.00) To Cover: Morgan Building (building and contents) Academy (contents only) Extra Expense Coverage: $50, for each location Deductible: $2, Premium: Commercial Property Part $6, (previously $6,682) Terrorism Risk Insurance Act Part $ (previously $136.00) Total Premium: $6, ($6, for previous year) Moved by Dr. Frank, seconded by Dr. Gallagher that the Property Insurance Renewal be approved. Vote: Dr. Gallagher, aye; Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye. Motion carried. Approve Preschool Course of Study # Moved by Dr. Frank, seconded by Mrs. Wiseman that the Preschool Course of Study be approved as presented. Vote: Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye; Dr. Gallagher, aye. Motion carried. Resolution Of The Board Of Education Of The Greene County Educational Service Center Consenting To The Establishment Of And Membership In Miami Valley Educational Computer Association Regional Council Of Governments # The Board of Education of the Greene County Educational Service Center School met in Regular session on March 9, 2006, with a quorum present: Dr. Gallagher moved the adoption of the following Resolution: WHEREAS, this Board is a member of the Miami Valley Educational Computer Association (MVECA), which provides computer and data processing services to this school district, and WHEREAS, in order to allow MVECA to operate in a more independent manner, including to more efficiently carry out the personal functions of the cooperative, to allow it to enter contracts to sell temporary excess computer capacity and personnel services to nonmembers, and to permit it to expand into new areas of technology, a Council of Governments format is necessary, and WHEREAS, an amendment to the Constitution of the Miami Valley Educational Computer Association will be considered by the Cooperative Assembly of MVECA at its meeting of April 20, 5

6 2006, so as to harmonize that Agreement with the Council of Governments Agreement hereby authorized. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: That the Superintendent of this District is hereby authorized and directed to execute on behalf of this Board the Agreement for the formation of the Miami Valley Educational Computer Association Regional Council of Governments, which is attached hereto as Exhibit A. Mrs. Wiseman seconded the foregoing Resolution and upon the roll call the vote was as follows: Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye; Dr. Gallagher, aye. Legislative Report - None Additional Items There was discussion regarding the need to possibly reschedule some of the future Board Meetings. Adjourn There being no further business to come before the Board, Mr. Snell adjourned the Meeting at 11:42 AM. Attest Lee Snell, President Robert L. Arledge Jr., Treasurer Upcoming Events Governing Board meeting: April 20, :30 a.m. Southwest School Boards Dinner Lee Snell Recognition, March 21, 2006 at 5:00 p.m. Spring Break March 27-March 31 st. 6