IMPORTANT DATES & ENTRY FEES

Transcription

1 IMPORTANT DATES & ENTRY FEES Early Bird Entry Deadline: Noon - Friday, May 29, 2015 $225 + GST Final Entry Deadline: Noon Friday, June 5, 2015 $275 + GST Extended Entry Deadline: Noon Friday, June 12, 2015 $375 + GST Delivery Address: IDIBC SHINE Awards Attention: Elaine Friesen Suite West Broadway, Vancouver, BC V5Z 4C2 Please submit one hard copy and one digital copy of your entire submission. Your entire hard copy submission must be contained within one three-ring binder. Your entire digital submission must be on one CD. Late entries will not be accepted. No exceptions permitted. Questions? Please Contact: Elaine Friesen at / info@idibc.org Jennifer Armel at x4441 / jarmel@idcanada.org 1

2 ELIGIBILITY INSTRUCTIONS The IDIBC Awards of Excellence are an annual awards program that recognize those who have demonstrated excellence and leadership in interior design. The submission process evolves and can change from year to year. Please do not assume that any of the instructions are the same as the last time you entered. Review all materials carefully. Designated Entrants: All Registered members in good standing are invited to submit projects. Projects must be submitted by the designated entrant who is the lead interior designer on the project. The designated entrant is the one who had significant responsibility and influence on the design direction, project process, and final outcome. When project responsibilities are equally shared, more than one Registered member can be listed as the designated entrant. The designated entrant(s) must accept responsibility for the accuracy of all information submitted. By participating in the Awards, the designated entrant(s) acknowledge that the work submitted is their own, or was completed under their direct supervision. Designated entrants must be members in good standing of IDIBC at the time of submission. Project Entrants: All IDIBC members, having made a significant contribution to the project as part of the design team, must be listed. This includes those individuals who are no longer employed with the design firm holding rights to the project. Project entrants must be members in good standing of IDIBC at the time of submission. Project Collaborators: If the project is a collaborative (multi-disciplinary) project, the designated entrant must indicate and clearly define his or her contribution, in addition to the creative collaboration of other professionals (e.g., architects, engineers, contractors, artists, crafts persons etc.) Scope of Work: The submission categories encompass the complete scope of work of interior design professionals. If the project is a chain store or branch office, the designer who developed the original corporate or retail standard is the only person permitted to submit the entry. Eligible projects are interior design projects completed between January 1, 2014 and December 31, 2014; published or unpublished. Projects entered in prior IDIBC Awards of Excellence are not eligible. IDIBC 2

3 reserves the right not to award in any category if projects submitted are deemed without sufficient merit. Complete rules and requirements are outlined in this Submission Kit. SUBMISSION INSTRUCTIONS Please carefully review all the rules and regulations outlined in this kit. Submissions must adhere to all restrictions with respect to word limits, line spacing, font size, and photo requirements. It is important to provide the judges with material that is as easy to evaluate as possible. Entries that do not conform to the specifications outlined in this kit will be disqualified. 1. Select a category (For a list of categories, please see Appendix A) Select the one category for your project that best reflects the scope of work involved in your project. You can divide your project into stand-alone components (see example below) and submit these into additional categories, up to a maximum of two, in addition to the main category. Each submission requires a separate entry kit. Example: John Smith, Interior Designer, decides to submit his recently completed shopping centre project for consideration. His project includes a full-service restaurant component. a) First, John decides to enter the shopping centre in Category 6, Retail & Kiosks b) John decides to divide the shopping centre into a separate, stand-alone component and submit the restaurant into Category 10, Food & Beverage c) John also decides to enter the restaurant s millwork counter component, again separately, under Category 11, Specialty Design. 2. Complete your Identification Information Form 3. Complete your Project Description Form The judges will use the information in the Project Description form to evaluate your entry. Do not reference the project s interior designer and/or design firm on the Project Description Stay within the allotted word count limits and use a minimum of 11 point font All information must be typed on the Word document provided Bullet point answers are acceptable Please do not use staples in your submission. 4. Submit a Preconstruction Floor Plan & Final Space Plan The plans will be used by the judges to help evaluate your entry. 3

4 The plans must represent the entire area submitted for judging Clearly indicate with arrows the views on the plans that are represented in the digital images (ex. view from main entrance) by marking the number of the image in the appropriate location on the plan For projects with multiple levels, you may submit plans for each unique floor. Please submit only one plan for each typical floor. The total number of plans should be relative to the size of your project Do not reference the project s interior designer and/or design firm, but ensure the project name and category is indicated on the plans Submit hard copies of all plans in your binder; no digital copies are required 5. Submit Project Images Submit up to five (5) before images, if applicable, and up to ten (10) after images that best reflect your scope of work. Include digital copies on your CD. The judges will use the images to evaluate your entry, so ensure that they are high resolution (300 dpi) and full-colour. Each image must be labeled with your project name, followed by the category and image number (ex. Project Name_3_1.jpg). Please label before images with the project name, followed by image order and the word before (ex. Project Name_3_1_Before.jpg). For more information about images, please see Appendix B. 6. Complete Copyright Consent Form Read carefully, then complete, sign and date Section I and Section II of the Copyright Consent form. Please note: You may need to have this form completed and signed by others. Please review this section and allow time to do so. 7. Key Suppliers Please complete the Key Suppliers form and submit a digital copy on your CD. You do not need to submit a hard copy of the Key Suppliers form. Suppliers will be contacted by Design Quarterly magazine for advertising opportunities. Please note: it is the responsibility of the applicant to inform suppliers that they may be contacted by Design Quarterly magazine. 8. Complete Terms and Conditions Form Read carefully, then sign and date the Terms and Conditions form. If there are two or more entrants, all designated entrants must sign and date the Terms and Conditions form. 4

5 9. Complete Payment Form, review your entry and submit by the deadline SUBMISSION CHECKLIST Have you removed ALL references to the project s interior designer and design firm, except on the Identification Form? Leaving the interior designer s or the firm name in the Project Description, or plans submitted may result in the immediate disqualification of your entry. Do the images you ve submitted reflect the scope of work? Are your binder and CD labeled with the project name and category? Your submission should include a binder containing the following: Completed Identification Information form Completed Project Description form One (1) preconstruction floor plan One (1) final space plan Payment form Your submission should include a CD containing the following: Completed Identification Information form (PDF) Completed Project Description form (PDF) Up to five (5) before photos (if applicable) Up to ten (10) after photos (high resolution min. 300 dpi) Completed Supplier List form (PDF) Completed Copyright Consent Forms for each set of photographs submitted Completed Terms and Conditions form Note: IDIBC will retain all entry kits. The information in the award-winning kit, including photographs, will be used for promotional purposes in association with IDIBC. Please ensure that your client(s) and any third-party copyright owners are made aware of this in advance. 5

6 IDENTIFICATION INFORMATION Please complete this form and enclose one (1) hard copy and a digital copy with your submission. IDIBC Awards of Excellence are judged anonymously only staff will see your identification information. This information will be used to print certificates. Please ensure the accuracy of the information. DESIGNATED ENTRANT(S): Designated Entrant(s) must be Registered interior designer(s) in good standing with IDIBC and the lead interior designer(s) on the project. Name of Registered Member: Project Role: Name of Registered Member: Job Title: Job Title: Project Role: Design Firm: Telephone: Mailing Address: Fax: Website: COMPANY TEAM: Please list design firm staff that made significant contributions to the project. Indicate whether or not they are an IDIBC member and their area of responsibility. Non-members will not receive awards but are welcome on stage during the awards ceremony. Name: IDIBC Member Category Responsibility: 6

7 JOINT VENTURES AND CO-DESIGN PARTNERSHIPS: If this project was a joint venture or partnership in co-design, please fill in the following information. Non-members of a joint venture or co-design partnership will not receive an award but are welcome on stage during the awards ceremony and will be credited in the media release (i.e., IDIBC is pleased to announce an Award of Merit awarded to Registered Member, John Smith for ABC Restaurant in partnership with Jane Doe, of Doe Consulting Inc.) PLEASE NOTE: For award eligibility purposes, the IDIBC member(s) of the Joint Venture/Co-design Partnership must have been the lead designer(s) or an equal designer in all respects on the project. The non-member of the Joint Venture/Co-design Partnership cannot be the lead designer of the project. Name of Joint Venture/Codesign Partner: Address: Phone Number: PROJECT TEAM: Please list the other members of your project team. Non-members will not receive awards, but you are welcome to invite them to the awards ceremony and they are welcome on stage at the awards ceremony. Architect: Engineer Mechanical: Engineer Electrical: Engineer Structural: Contractor: Other (craftsperson, artist, millwork, acoustic, etc.): Project Name: Project Location (City/Country): Client/ Company Name: Please indicate if the client wishes to remain anonymous: Project Photographer: Project Square Footage: Project Budget: Publish Anonymous 7

8 PROJECT DESCRIPTION The judges will use the descriptions you provide below to determine which projects will receive awards. Be sure to use clear, concise language. Bullet points are an acceptable format. Keep in mind that your project will be judged on the following criteria: Strategies Employed (30 per cent) Overall Creativity (30 per cent) Project Results (30 per cent) Juror s Interpretation (10 per cent) Scope of Work of Interior Design Related Services Indicate the level of your involvement in the following areas as a percentage of the work, as applicable: Programming and pre-design % Schematic design % Design development % Bidding and negotiation % Construction administration % Post construction % Construction documents and specifications % Millwork design % Furniture design % Furniture Selection % Signage/Graphics % Partition Placement % Other (please specify) 1. % 2. % 3. % 8

9 PROJECT DESCRIPTION 1. Is this project a branch of a chain which is subject to design standards? Yes No If yes, please explain the prescribed standard elements and the elements of the design that are your own, please do not exceed 200 words: 2. In 200 words or less, provide a design concept statement of the project. Be sure to include inspiration, key elements/principles (client directives), spatial manipulation, budget objectives, existing design elements (if any) that contributed to the success of the project, the value added through user interaction, and impact of design solution. Your answers to the following questions must not exceed 200 words. Bullet points are acceptable. Please use a minimum of 11 point font. Note: The judges will not read anything beyond the prescribed word limits. 3. Indicate notable project objectives and how you solved them: (score 30 points) 4. Describe in bullet points, design elements of the project that have contributed to the overall creativity: (score 30 points) 9

10 5. Provide a brief description of the project results, citing specific examples of the effectiveness of your design solution: (score 30 points) SUPPLIER LIST Please provide information for key suppliers who worked on this project. This information will be used to provide suppliers with special advertising opportunities. Please note: it is the responsibility of the applicant to inform suppliers that they may be contacted by a third-party. Project Name: Name of Supplier: Name of Contact: Telephone: Position: Name of Supplier: Name of Contact: Telephone: Position: Name of Supplier: Name of Contact: Telephone: Position: Name of Supplier: Name of Contact: Telephone: Position: Name of Supplier: Name of Contact: Telephone: Position: 10

11 Name of Supplier: Name of Contact: Telephone: Position: ACCEPTANCE OF TERMS & CONDITIONS I accept full responsibility for the accuracy of the information submitted and confirm that the entry is a true and accurate representation of the project. I certify that the submitted project was executed by the parties credited and meets all eligibility requirements. I certify that I have obtained all necessary releases and consents from the client, joint venture partner, other professionals, and photographers for the submission of the project, and that the client and all others who had involvement in the project understand and accept that winning credit is to the IDIBC entrant(s) only. I confirm that the above project was completed and occupied between January 1, 2014 and December 31, I certify that this project has not been previously submitted to the IDIBC Awards of Excellence. I understand that any entry that fails to meet the submission requirements may be disqualified. I understand that all entries become the property of IDIBC and will not be returned. I certify that I have obtained all necessary releases and consents relating to photographs and other details submitted, so that IDIBC may use, reproduce, exhibit, and display the submission materials in any manner or media for publicity, marketing, and promotional purposes related to IDIBC, as deemed appropriate by IDIBC. I understand that IDIBC will not be held responsible for any inaccuracies in the contents of the entry. I will indemnify and hold harmless IDIBC for any and all claims, demands, losses, causes of action, damages, lawsuits, and judgments to the extent caused by inaccuracies, omissions, or misrepresentations in the contents of the entry. Name of Entrant (1) Signature of Entrant (1) Name of Entrant (2) Signature of Entrant (2) 11

12 Name of Witness Signature of Witness Date COPYRIGHT CONSENT FORM SECTION I: To be completed by the copyright owner. The copyright owner can be a firm or individual. If there is more than one copyright owner, each owner must complete a copy of this section. My name is of (name of company, if applicable). I represent and warrant that (name of individual or firm) is the copyright owner of the design of the project, including the representative drawings, sketches, plans, and other documents submitted as the entry, and which is the subject matter of the accompanying photographs/artwork collectively entitled/labelled as:, in the 2015 IDIBC Awards of Excellence entry submitted by: (name of entrant(s)) (collectively, the Design Works ). I waive in favour of IDIBC all rights in copyright that I may have in the Design Works for the use, reproduction, exhibition, and display of the Design Works by IDIBC for promotional materials, including, without limitation, digital, online, and print media, for publicity, marketing, or other purposes specific to the 2015 IDIBC Awards of Excellence, and for any other use, reproduction, exhibition, and display of the Design Works by IDIBC in the future for publicity, marketing, and promotional purposes, including, without limitation, digital, online, and print media. I consent to the use, reproduction, exhibition, and display of the Design Works by IDIBC for promotional materials, including, without limitation, digital, online, and print media, for publicity, marketing, or other purposes specific to the 2015 IDIBC Awards of Excellence, and for any other use, reproduction, exhibition, and display of the Design Works by IDIBC in the future for publicity, marketing, and promotional purposes, including, without limitation, digital, online, and print media, in any manner deemed appropriate by IDIBC. 12

13 I represent and warrant that: (name of firm or individual copyright owner) owns the copyright in the Design Works along with ( no one else or name(s) of other copyright owner(s), each of whom must also complete a copy of this form); I have the legal authority to consent to reproduction and other copyrighted uses of the Design Works; and the Design Works have not been copied from any other source. Name of Copyright Owner (please print) Signature of Copyright Owner Date 13

14 SECTION II: To be completed by the photographer/author. The photographer/author must be a person. If there are co-authors, each co-author must complete a copy of this section. My name is. I represent and warrant that (name of individual) is the copyright owner of the photographs/artwork collectively entitled/labelled as: in the 2015 IDIBC Awards of Excellence entry submitted by: (name of entrant(s)) (collectively, the Photographs ). I waive in favour of IDIBC all copyright and moral rights that I may have in the Photographs for the use, reproduction, exhibition, display, and modification of the Photographs by IDIBC for promotional materials, including, without limitation, digital, online, and print media, for publicity, marketing, or other purposes specific to the 2015 IDIBC Awards of Excellence, and for any other use, reproduction, exhibition, display, and modification of the Photographs by IDIBC in the future for publicity, marketing, and promotional purposes, including, without limitation, digital, online, and print media. I consent to the use, reproduction, exhibition, display, and modification of the Photographs by IDIBC for promotional materials, including, without limitation, digital, online, and print media, for publicity, marketing, or other purposes specific to the 2015 IDIBC Awards of Excellence, and for any other use, reproduction, exhibition, display, and modification of the Photographs by IDIBC in the future for publicity, marketing, and promotional purposes, including, without limitation, digital, online, and print media, in any manner deemed appropriate by IDIBC. When the Photographs are used, reproduced, exhibited, displayed, or modified by IDIBC and IDIBC, in 14

15 its sole discretion, chooses to attribute my authorship of the Photographs, authorship should be attributed to: (insert the photographer s/author s preferred name for personal attribution on reproductions of the Photographs). I represent and warrant that: I created the Photographs with ( no one else or name(s) of co-author(s), each of whom must also complete a copy of this form); I have the legal authority to consent to reproduction and other copyrighted uses of the Photographs; and the Photographs have not been copied from any other source. Name of Photographer/Author (please print) Signature of Photographer/Author Date 15

16 PAYMENT Payment is required with your project submission. Projects will not be processed until the entry fee has been paid. If paying by cheque, please make it payable to IDIBC, with the note 2015 SHINE Awards in the memo area. Early bird entry deadline: Noon, Friday, May 29, 2015 $225 plus GST Regular entry deadline: Noon, Friday, June 5, 2015 $275 plus GST Extended deadline: Noon, Friday, June 12, 2015 $375 plus GST Payment options: VISA M/C Cheque Cheque #: Card number Expiry date Name of cardholder Please submit your entry and payment to: IDIBC SHINE Awards: Attention Elaine Friesen Suite West Broadway Vancouver, BC, V5Z 4C2 Cardholder signature 16

17 If you have any questions regarding your submission please contact: Elaine Friesen at / info@idibc.org Jennifer Armel at x4441 /jarmel@idcanada.org APPENDIX A: SUBMISSION CATEGORIES Select one category for your project that best reflects the scope of work involved in your project. 1. Residential: This category includes new or renovated areas within a private residence, such as a house, condominium, loft, apartment and vacation home. 2. Residential Partial: This category includes small scale new or renovated areas within a private residence, such as a house, condominium, loft, apartment and vacation home. The area must be a new addition of 500 sf or less, or a partial renovation to existing residence. 3. Multi Residential and Sales (Marketing) Centre: This category includes suites, lobbies and private function spaces created within condominiums. Facilities, whether temporary or permanent, that serve as a promotional tool in the selling or leasing of residential or commercial space including showrooms, exhibition spaces, model rooms, and model homes. 4. Workplace Total: This category requires the inclusion of staff workplaces, reception areas, meeting rooms, utility areas or other areas to the extent that the total workplace is represented. 5. Workplace Partial: This category includes workplaces where only a portion of the space is new or renovated. It also includes unique projects of any size not covered in the category above, such as training rooms, networking areas, lounges, etc. 6. Retail & Kiosks: This category includes retail establishments open to the general public, whether freestanding, within a building, or as part of a shopping centre. Also included in this category are the interiors of freestanding shopping centres or shopping centre concourses, whether new construction or a renovation. 7. Healthcare & Personal Service Facilities: This category includes all healthcare facilities; including, hospitals, clinics, research centres, therapeutic and geriatric facilities, medical offices and dental facilities. Personal Service includes facilities such as hair salons, etc. 8. Public & Institutional Spaces: This category includes places of assembly occupancy, such as schools, universities, daycare centres, museums, theatres, public art galleries, public auditoriums, airports, courthouses, correctional facilities and places of worship. 9. Hospitality: This category includes hotel rooms, suites, lobbies and private function spaces created 17

18 within hotels, motels or inns. Also included in this category are spas, fitness facilities, and clubhouses, whether freestanding or within a building. 10. Food and Beverage: This category includes food kiosks, food court spaces, restaurants, coffee shops, private or public clubs, cocktail lounges, bars and nightclubs. 11. Specialty Design: This category includes custom-designed millwork, furniture, lighting, way finding, branding and products, designed as part of an interior design project. 18

19 APPENDIX B: PROJECT IMAGES Submit up to five (5) before images, if applicable, and up to ten (10) after images that reflect your scope of work. Include digital copies on your CD. Before images are optional. Please submit before images if applicable to the scope of your project. Amateur photos are acceptable for before images. Digital images must be high-resolution JPEGs (300 dpi) and must be no larger than 8 x10. Images should include both portrait and landscape shots The images should reflect the total scope of work of the project, as described in your Project Description The images must reflect your involvement in the project Save each digital image by the project name, category and image number. Please use the following example: Project Name_3_1.jpg (This is being entered in category 3 and is the first image). Please use the following example to label before images: Project Name_3_1_Before.jpg. Make sure your photos tell the design story Credit the photographer in the space provided on your entry form Make sure that every copyright owner of photographs submitted as part of the entry form has completed a consent form. 19

20 APPENDIX C: THE JUDGING PROCESS Each entry is judged on its own merit by a panel of representatives from the interior design industry. Judging is based primarily on three main categories: Strategies Employed, Overall Creativity, and Project Results. The weights assigned to each category are as follows: 30 per cent Strategies Employed 30 per cent Overall Creativity 30 per cent Project Results 10 per cent Juror s Interpretation 100 per cent Total Possible Points The awards are given in each category as follows: Awards of Excellence (90 to 100 per cent) Award of Merit (75 to 89 per cent) The judging process is confidential and facilitated by staff. Judges will not know the identity of entrants. Individuals who submit projects for consideration, or whose firm submits projects for consideration, are not permitted to sit on the SHINE Awards jury. Robert Ledingham Award The Robert Ledingham Award may be given to an Award of Excellence winner at the discretion of the judges. The successful project must demonstrate comprehensive, in-depth and innovative use of interior design disciplines and recognize the health, safety and well-being of the public. Awards Presentations: All IDIBC members on the project team will be recognized on every certificate. Three awards certificates will be printed at no additional charge: one for the Registered interior designer, one for the firm, and one for your client. Additional copies of the certificate may be purchased, although only one iteration of the certificate will be issued. Winners will be notified prior to the presentation ceremony, which will take 20

21 place in September. Winners are encouraged to invite clients and team members to the presentation ceremony. APPENDIX D: ADDITIONAL AWARDS CERTIFICATES FORM If additional certificates are required, please provide a credit card number below, or include a cheque, payable to IDIBC, with your submission. Each award includes three certificates at no charge: one for the Registered Interior Designer, one for the firm, and one for your client. Awards certificates will include the names of all RIDs to be recognized. Although additional certificates can be purchased, only one iteration of the certificate will be issued per award. Number of Additional Certificates Required ($65 + GST each): VISA M/C Cheque Cheque #: Card number Expiry date Name of cardholder Cardholder signature 21