CONTENTS/INDEX CHAPTER DOCUMENT DESCRIPTION SUPERINTENDENT S HANDBOOK 2007

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SUPERINTENDENT S HANDBOOK 2007 CONTENTS/INDEX ONE TWO THREE FOUR SH 1.1 SH 1.2 SH 1.3 SH 1.4 SH 1.5 SH 1.6 SH 1.7 SH 1.8 SH 2.1 SH 2.2 SH 2.3 SH 2.4 SH 2.5 SH 2.6 SH 2.7 SH 2.8 SH 2.9 SH 2.10 SH 2.

1 SUPERINTENDENT S HANDBOOK 2007 CONTENTS/INDEX ONE TWO THREE FOUR SH 1.1 SH 1.2 SH 1.3 SH 1.4 SH 1.5 SH 1.6 SH 1.7 SH 1.8 SH 2.1 SH 2.2 SH 2.3 SH 2.4 SH 2.5 SH 2.6 SH 2.7 SH 2.8 SH 2.9 SH 2.10 SH 2.11 SH 2.12 SH 2.13 SH 2.14 SH 2.15 SH 3.1 SH 3.2 SH 3.3 SH 3.4 SH 3.5 SH 4.1 SH 4.2 SH 4.3 SH 4.4 SH 4.5 SH 4.6 SH 4.7 COMPANY DETAILS... 1 Organisation Chart... 2 Company Organisation... 3 Responsibility & Authority of Operations Manager... 4 Responsibility & Authority of Technical Manager... 5 Responsibility & Authority of Fleet Personnel Manager... 6 Responsibility & Authority of Techn./Naut. Superintendent Responsibility & Authority of the Designated Person... 9 Job Description VESSEL PARTICULARS Fleet Quick Reference Vessel Questionnaire for Chartering Vessel and Company General Information Vessel General Information Vessel General Information Vessel General Information Vessel General Information Vessel General Information Vessel General Information Vessel General Information Vessel General Information Vessel General Information Cargo System Tanker Vessel General Information Cargo Lifting Gear CONTRACTS Contract Review Contract Review Protocol of Agreement between [Technical Management] Bunker Delivery Contract Checklist Pre-Bunker Contract TRAVEL Travel Preparation Travel Preparation Travel By Car Personnel Particulars Sample Letter for Seaman Travelling Account Travel Notification v

2 FIVE SIX SEVEN EIGHT SH 5.1 SH 5.2 SH 5.3 SH 5.4 SH 6.1 SH 6.2 SH 6.3 SH 6.4 SH 6.5 SH 6.6 SH 6.7 SH 6.8 SH 6.9 SH 6.10 SH 6.11 SH 6.12 SH 7.1 SH 7.2 SH 7.3 SH 7.4 SH SH SH SH SH SH SH 7.6 SH 7.7 SH 7.8 SH 7.9 SH 7.10 SH 7.11 SH 7.12 SH 7.13 SH 7.14 SH 7.15 SH 7.16 SH 7.17 SH 8.1 SH 8.2 SH 8.3 SH 8.4 SH 8.5 SH SH 8.6 SH 8.7 SH 8.8 SH 8.9 SH 8.10 SH 8.11 VESSEL VISIT Vessel Inspection Vessel Inpsection Report Appraisal of Master Feedback Report Form PERSONNEL / CREW / STCW Recruitment & Training - Shore Recruitment & Training - Ship Crew Manning Manning Agent Address Dismissal of Crew STCW 78/95 Checklist Required Certification in accordance with STCW 78/ Basis Certificates for all Vessel Required Certificates List of Crew Certificates actually on Vessel Assignment of Duties - Master, Officers, Engineers & Crew - Rest Leave Schedule ISM / ISO / AUDITS The ISM Code Proposed Filing System / Time Schedule Company / Shipboard Internal Audits Internal Audit Findings Report Audit Question Code Ref 1 to Audit Question Code Ref 6 and Audit Question Code Ref 8 and Audit Question Code Ref Audit Question Code Ref Audit Question Code Ref Internal Audits: Scope / Responsibility / Detail / Records Management Review Sample Management Review Sample Letter from Owner to Administration Master Review Sample, Ship Shore Drill Sample, Port State Control Elements of ISM & ISO Planned Maintenance ( ISM Code Compliance ) Purchasing / Services for ISO certification Paperwork required to be sent to the office ISM office requirements VESSEL OPERATION Maintenance and Defect Reporting Maintenance Report Repairs and Dry-docking Vessel Chartering and Management Contract Vessel to be laid up / Return to Owner Checklist Vessel to be Laid Up, Large Tanker Charter Responsibility Etiquette when liaising with clients Vessel Operational Documentation Chief Engineer s Operational Documentation Risk Management Stowaways, Refugees vi

3 EIGHT NINE TEN ELEVEN SH 8.12 SH 8.13 SH 8.14 SH 8.15 SH 8.16 SH 8.17 SH 8.18 SH 8.19 SH 8.20 SH 8.21 SH 8.22 SH 8.23 SH 9.1 SH 9.2 SH 9.3 SH 9.4 SH 9.5 SH 9.6 SH 9.7 SH 9.8 SH 9.9 SH 9.10 SH 9.11 SH 9.12 SH 10.1 SH 10.2 SH 10.3 SH 10.4 SH 11.1 SH 11.2 SH SH SH SH SH SH SH SH SH SH 11.4 SH 11.5 SH 11.6 SH 11.7 SH 11.8 SH 11.9 SH SH SH SH SH SH SH Ship Managers Pre-Purchase Inspection Checklist for Purchasing 2 nd Hand Vessel, Sample Financing Ship Colour Scheme Marine Abbreviations Useful Web Contacts On and Off Hire Identification of Stowaways Required Spare Parts Engines Required Spare Parts Auxilary Engines Required Spare Parts Technical Equipment Management Fees & Preparation Fees for new vessel in USD Enclosure List REGULATIONS Flag State Address Flag State Inspection Sample Flag State Marine Legislation Crew Articles of Agreement, Log Books, Oil Record Books, Radio Logs. 187 Additional Flag State Requirements USCG Principal Requirements Checklist Paris Memorandum - Port State Inspections USCG Penalties and Fines US Coast Guard Regulations and Fines PSC Priority and Expanded Inspection, Detention Annex VI of MARPOL Continuous Synopsis Record (CSR) PURCHASING / BUDGETS Vessel Operation Costs ( BRT) Vessel Operation Costs ( BRT) Vessel Operation Costs (Bulk Carrier ( DWT) Capital Expenditure TECHNICAL Maintenance and Defect Reporting Mounting Proposal Oily Water Separator Oily Water Separator Procedure, Operation No Oily Water Separator Procedure, Operation No Oily Water Separator Procedure, Operation No Oily Water Separator Procedure, Operation No Oily Water Separator Procedure, Operation No Oily Water Separator Procedure, Operation No Oily Water Separator Procedure, Operation No Oily Water Separator Procedure, Operation No Oily Water Separator Procedure, Operation No Main Engine Auxiliary Engines - Thrusters Status of Spare Parts - Main Engine Status of Spare Parts - Aux Engine Condition of Survey Workshop & Welding areas Engine Room Equipment Engine Room Equipment Engine Room Equipment Condition of Survey Heat Exchanger Condition of Survey Header Tanks Condition of Survey Alarms & Shut Downs Condition of Survey Alarms & Shut Downs Condition of Survey Alarms & Shut Downs vii

4 ELEVEN TWELVE THIRTEEN FOURTEEN FIFTEEN SH SH SH SH SH SH SH SH SH SH SH SH SH SH SH SH SH SH 12.1 SH 12.2 SH 12.3 SH SH SH SH 12.5 SH 12.6 SH 12.7 SH 12.8 SH 13.1 SH 13.2 SH 13.3 SH 14.1 SH 14.2 SH 14.3 SH 14.4 SH 14.5 SH 14.6 SH 14.7 SH 15.1 SH 15.2 SH 15.3 SH 15.4 SH 15.5 SH 15.6 SH 15.7 SH 15.8 SH 15.9 SH SH SH Condition of Survey Pumps Condition of Survey Pumps Colour Identification Schedule Electrical Motors Electrical Motors Condition and Status of Electrical Equipment Lighting / Switches / Cables Batteries / Starter Motors Megger Reading (Sample) Measuring Equipment Conversion Tables Conversion Factors for SI Units Recommended Machinery Spare Oil Analysis Vocabulary of Fuel Oil Terms Principal Dimensions Engine Room Maintenance Schedule CERTIFICATES Certificates Classification Address Certificates Required to be Carried on Board Ships Certificates Certificates Certificates Certificates Overview Survey by Chief Engineer Survey Dates Change of Due Date INSPECTION Record of Previous Inspection Reports Sample Vetting Inspection Sample Report : Examination of Oil Record Book by Port State Control INSURANCE / DAMAGE Insurance Claim Procedure Hull & Machinery Insurance Address P&I Insurance Address Insurance Claim Checklist Insurance / Average Salvage Hull & Machinery Cover VESSEL CONDITION Monitoring Typical Corrosion Patterns - Ballast Tanks Tank Coating Tank Structural Condition Structural Condition Double Hull Side Ballast Tanks Forecastle Deck & Forecastle Deck Fitting & Equipment Hull & Deck (Load Lines) Hatch Cover & Coaming Cargo Holds Cargo Gear / Derricks & Cranes Pumproom Ventilators / Doors / Air Pipes viii

5 FIFTEEN SIXTEEN SEVENTEEN EIGHTEEN NINETEEN TWENTY SH SH SH SH SH 16.1 SH SH SH SH 16.3 SH 16.4 SH 16.5 SH 16.6 SH 16.7 SH SH SH 17.2 SH 17.3 SH 17.4 SH 17.5 SH 17.6 SH 17.7 SH 17.8 SH 17.9 SH SH 18.1 SH 18.2 SH 18.3 SH 18.4 SH 18.5 SH 18.6 SH 19.1 SH 19.2 SH 19.3 SH 19.4 SH 19.5 SH 19.6 SH 19.7 SH 19.8 SH 19.9 SH SH SH SH SH SH SH SH SH Condition Accommodation Condition Galley, Provision Store Clinic (not allowed as Accomodation) Access Equipment Superstructure NAVIGATION / DOCUMENTS / PUBLICATIONS Document Control Publications Publications Publications Logbooks / Records Manuals, Instructions, Tables Drawings / Plans (to be approved) Stationery Publications in Office NAVIGATION / RADIO EQUIPMENT Checklist Bridge Radio Room Checklist Navigation - Position Fixing Instruments Checklist Navigation - Radar and Plotting Equipment Checklist Navigation - Steering Systems - Lights Checklist Navigation - Indicators / Communications Checklist Navigation - Communications Checklist Navigation - Data Recording / Receiving Equipment Steering System GMDSS Vocabulary Supplementary Safety Inspection - LGC CARGO BALLAST Cargo Gear Structural / Operational Condition (Gantry Type) Cargo Gear Structural / Operational Condition (General / Derricks) Cargo Crane Operational Condition Container Twist Locks Maintenance of Hatch Cover Terms and Abbreviations (Shipping / Cargo / Insurance) SAFETY / ENVIRONMENTAL Scope Non Conformities, Accidents and Hazardous Occurrences Risk Management - Risk Assessment Fire Fighting Equipment Fire Fighting Equipment Status of Fire Fighting Equipment / Extinguishers Fire Fighting Equipment Checklist Self-Containted Breathing Apparatus Checklist CABA & Air Bottles Safety Equipment Lifesaving Equipment Lifeboats & Davits Work Permits SECURITY International Ship & Port Facility Security Code (ISPS Code) List of Security Equipment Ship Security Assessment Declaration of Security ISPS Explanation ix

GUIDANCE ON DETENTION AND ACTION TAKEN

1. INTRODUCTION 1.1. General GUIDANCE ON DETENTION AND ACTION TAKEN If deficiencies are found the PSCO must: decide on the appropriate action to be taken. be satisfied that they will be rectified. decide