How to Update the PEIMS Coding Information in the Web Course Master and Section Master

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Augustus Owen
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How to Update the PEIMS Coding Information in the Web Course Master and Section Master There are two areas in the course master that contain PEIMS coding.

1 How to Update the PEIMS Coding Information in the Web Course Master and Section Master There are two areas in the course master that contain PEIMS coding. Each area is unique in what codes are kept: 1) In the course information itself and, 2) In the sections of the course. 1. Course Information: This area will be maintained by the district counseling office, Donna Layer, or for CATE classes, by the CATE coordinator, Allison Vinson. a. Course Master: Go to Office/Current Scheduling/Build Course Master/Course Master b. Filter: Select Only Active Courses c. Select the course by typing the course number into the Course box at the bottom right of the screen. Click the enter button on your keyboard. Updating PEIMS coding in the Course Master Skyward WEB.rev Page 1 of 8 TSM/TIMS 01/2011

2 d. Highlight the course and click the button e. Use the scroll bar on the right to scroll down until you see Texas State Specific. Click the + to expand the Texas State Specific area. Updating PEIMS coding in the Course Master Skyward WEB.rev Page 2 of 8 TSM/TIMS 01/2011

f. Enter the Service ID, Transcript Area, Career Tech Indicator, PE Waiver Check if appropriate, Uncheck the Include in TX Honor Roll if it should not be considered; Voc Ed Contact Hours if they

3 f. Enter the Service ID, Transcript Area, Career Tech Indicator, PE Waiver Check if appropriate, Uncheck the Include in TX Honor Roll if it should not be considered; Voc Ed Contact Hours if they apply, AAR Sem Bucket Override if the course is being taught in out of the normal semester, check the ATC if applicable and Update the Transcript Area List if applicable. g. Click SAVE to save the information. 2. Section information: This area is maintained by the local campus lead counselor in secondary schools and attendance clerks in elementary campuses, since they have the ability to add sections once a course has been added to their course master. Each section of a course must be coded correctly and independently. a. Go to OF/CS/BC/Section Master b. Select the course by typing the course number into the Course: box at the bottom right of the screen. Click enter on your keyboard. c. Click the arrow on the left of the course/section to expand and view the course information. d. Click the Edit Section link next to Section Detail This will open up the Section Detail Screen to be edited. Updating PEIMS coding in the Course Master Skyward WEB.rev Page 3 of 8 TSM/TIMS 01/2011

4 e. Click the + next to TEXAS STATE SPECIFIC to view the PEIMS coding area f. Once you have the appropriate codes filled in, click the SAVE button. NOTE: IF YOU DO NOT WANT THIS CLASS TO BE REPORTED IN PEIMS for TEACHER responsibility, you can check the EXCLUDE record from PEIMS box. (eg. Student Assistant classes) NOTE: The code tables follow. You can also view the code tables in the current year PEIMS Data Standards on the TEA web site. Updating PEIMS coding in the Course Master Skyward WEB.rev Page 4 of 8 TSM/TIMS 01/2011

5 Use following code tables to determine how to fill in the appropriate codes. NOTE: You can click the link (underlined title on the Skyward screen) to see the list of possible codes and make a selection. However these links do not have all of the descriptions that may be necessary to make a determination. C135 COURSE-SEQUENCE-CODE This code table is used in the following record(s): 300 CAMPUS-COURSE SECTION 305 STAFF-TEACHER ASSIGNMENTS 415 STUDENT-COURSE COMPLETION This code table is used in the following data element(s): E0948 COURSE-SEQUENCE-CODE Table ID Name Date Issued Date Updated C135 COURSE-SEQUENCE-CODE 03/13/92 03/01/10 Translation 0 One Semester Course 1 First Half Of A Two Semester Course 2 Second Half Of A Two Semester Course 3 First Third Of A Three Semester Course 4 Second Third Of A Three Semester Course 5 Last Third Of A Three Semester Course 6 First Fourth Of A Four Semester Course 7 Second Fourth Of A Four Semester Course 8 Third Fourth Of A Four Semester Course 9 Last Fourth Of A Four Semester Course A Non-High School Year Long Course EXAMPLE: A year long high school course would have a course sequence of 1 2. A year long semesterized course would have 1 1 for the 1 st half of the course and 2 2 for the second half of the course. A course that is only 1 semester in length (ie. Government) would have 0 0. Non High School Year Long Course should be checked if it describes the course. (This is mostly used at elementary and middle school.) Distance Learning is no longer reported in PEIMS, but you will need to fill it in with 00 to exit this screen. Updating PEIMS coding in the Course Master Skyward WEB.rev Page 5 of 8 TSM/TIMS 01/2011

6 C179 CLASS-TYPE-CODE This code table is used in the following record(s): 090 STAFF-RESPONSIBILITIES This code table is used in the following data element(s): E1055 CLASS-TYPE-CODE Table ID Name C179 CLASS-TYPE-CODE 03/02/09 Date Issued Date Updated Translation 01 Regular This code is used for all settings not mentioned below including regular classroom, laboratory, or shop settings. (Former INSTRUCTIONAL-SETTING-CODE 80) 02 Non-Regular Classes designed for students in the following settings. In-School Suspension (Former INSTRUCTIONAL-SETTING-CODE 13) An on-campus setting for students who commit disciplinary infractions, where the student continues to receive instruction in each course to the extent possible School-Community Guidance Center (Former INSTRUCTIONAL-SETTING-CODE 15) A program that meets the requirements for school-community guidance centers as specified under TEC Alternative Education School Program for Discipline (Former INSTRUCTIONAL-SETTING-CODE 16 and 18) A program for students who have been removed in accordance with TEC from the students assigned campus and placed in an alternative educational campus/program operated by a school district either alone or in cooperation with other school districts, juvenile agencies, or other governmental entities Televised Instruction (Former INSTRUCTIONAL-SETTING-CODE 19) This setting is for providing instruction in which the content of a course for credit is delivered primarily through televisual technology, such as interactive television, videotaped courses, or the Internet Non-disciplinary Alternative Education (Former INSTRUCTIONAL-SETTING-CODE 75) A program for students who receive instruction in a non-disciplinary alternative educational setting (not under TEC ) Special Education Setting (Former INSTRUCTIONAL-SETTING-CODE 01, 02,03, 08, 30, 31, 32, 34, 40-45, 50, 60, 70, 71, 91-98) Residential Care and Treatment Facility (Former INSTRUCTIONAL-SETTING-CODE 81-89) Updating PEIMS coding in the Course Master Skyward WEB.rev Page 6 of 8 TSM/TIMS 01/2011

7 C030 POPULATION-SERVED-CODE This code table is used in the following record(s): 090 STAFF-RESPONSIBILITIES 305 STAFF-TEACHER ASSIGNMENTS This code table is used in the following data element(s): E0747 POPULATION-SERVED-CODE Table ID Name Date Issued Date Updated C030 POPULATION-SERVED-CODE 4/2/87 07/02/07 Translation 01 Regular Students Those students served through the regular academic program and students who do not constitute a special population 02 Bilingual Students Those students served in Bilingual programs 03 Compensatory/Remedial Education Students Those students served in compensatory or remedial education programs 04 Gifted and Talented Students Those students served in programs for identified gifted and talented students 05 Career and Technical Students Those students served in an approved state career and technical education course 06 Special Education Students Those students served in special education programs as determined by the admission, review, and dismissal committee 07 ESL Students Those students served in English as a Second Language programs 08 Adult Basic Education Students Those students served in the Adult Basic Education program 09 Honors Students Those students served in Honors classes 10 Migrant Students Those students served in migrant programs Updating PEIMS coding in the Course Master Skyward WEB.rev Page 7 of 8 TSM/TIMS 01/2011

8 C182 NON-CAMPUS-BASED-INSTRUCTION-CODE This code table is used in the following record(s): 300 CAMPUS-COURSE SECTION This code table is used in the following data element(s): E1072 NON-CAMPUS-BASED-INSTRUCTION-CODE Table ID Name Date Issued Date Updated C182 NON-CAMPUS- BASED-INSTRUCTION-CODE 03/01/10 Translation 00 Not Applicable 01 College Campus Based Course 02 Electronic/Internet Based Course 03 Non-District Teacher Providing Classroom Instruction Services 04 Electronic Course Pilot (ecp) 05 Texas Virtual School Network (TxVSN) Course 06 Non-Campus Teacher Providing Instruction at Another District Facility 07 Juvenile Justice Alternative Education Program (JJAEP) - TEC Other Be sure to click the SAVE button before you go BACK. Otherwise you could lose your changes. Updating PEIMS coding in the Course Master Skyward WEB.rev Page 8 of 8 TSM/TIMS 01/2011

To check for an existing record, you can type the staff member s last name into the box at the bottom of the screen.

To check for an existing record, you can type the staff member s last name into the box at the bottom of the screen. PEIMS 090 Responsibility Records How to update 090 Responsibility Records in Skyward when a staff member is not associated with a scheduled class or is not the primary teacher of the class. When teachers