Notice of Privacy Practices for Protected Health Information

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1 WE REQUEST THAT OUR CHARGES FOR OFFICE VISIT BE PAID BY THE CONCLUSION OF EACH VISIT. Please remember that insurance is considered a method of reimbursing the patient for fees paid to the doctor and is not a substitute for payment. Some companies pay fixed allowances for certain procedures, and other pay a percentage of the charge. It is your responsibility to pay any deductible amount, co-insurance, or any other balance not paid for by your insurance at the time of service. Patient /Guarantor agrees to pay all costs of collection including attorney fees, collection fees and contingent fees to collection agencies of not less than 35%, such contingency fee to be added and collected by the collection agency immediately upon your default or our referral of your account to said collection agency. I authorize the release of any information necessary to determine liability for payment and to obtain reimbursement on any claim. I request the payment of authorized benefits be made on my behalf. I assign the benefits payable to which I am entitled including Medicare, private insurance and other health plans to the practice named above. This assignment will remain in effect until revoked by me in writing. A photocopy of this assignment is to be considered as valid as original. I understand that I am financially responsible for all charges whether or not paid by said insurance. I certify that the information I have provided is true and accurate. Patient Consent for Use and Disclosure of Protected Health Information I hereby give my consent for Primary Care Medical Center to use and disclose protected health information (PHI) about me to carry out treatment, payment and health care options (TPO). (The Notice of Privacy Practices provided by Primary Care Medical Center describes such uses and disclosures more completely.) I have the right to review the Notice of Privacy Practices prior to signing the consent. Primary Care Medical Center reserves the right to revise its Notice of Privacy Practices at any time. A revised Notice of Privacy Practices may be obtained by forwarding a written request to Primary Care Medical Center Attention Privacy Officer. With this consent, Primary Care Medical Center may mail to my home or other alternative location any items that assist the practice in carrying out TPO, such as appointment reminders, patient statements, insurance items and any calls pertaining to my clinical care, including laboratory test results, among others. I have the right to request that Primary Care Medical Center restrict how it uses or discloses my PHI to carry out TPO. The practice is not required to agree to my requested restrictions. I hereby give the doctor and members of their staff permission to download my medication history from any and all electronic medication clearinghouses. I AGREE TO THE ASSIGNMENTS AND FINANCIAL RESPONSIBILITIES SHOWN ABOVE, I HAVE READ THOSE TERMS CAREFULLY. Notice of Privacy Practices for Protected Health Information The privacy rule is the final regulation issued from the rules mandated by the Health Insurance Portability and Accountability Act (HIPPA) of The Department of Health and Human Services (DHHS) published the final

2 privacy rule in the Federal Register. Compliance is required for all medical offices by April 14, This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully. In the Health Insurance Portability Accountability Act (HIPPA) of 1996, Congress mandated the establishment of standards for the privacy of individually identifiable health information for personal information that moves across hospitals, doctors offices, insurers or third party payers, and state lines. Primary Care Medical Center is permitted by federal privacy laws to make uses and disclosures of your health information for purposes of treatment, payment, and health care operations. Protected health information is the information we create and obtain in providing our services to you. Such information may include documenting your symptoms, examination and test results, diagnoses, treatment, and applying for future care or treatment. It also includes billing documents for those services. Examples of uses of your health information for treatment purposes are: A nurse obtains treatment information about you and records it in a health record. During the course of your treatment, the physician determines he/she will need to consult with another specialist in the area. He/she will share the information with such specialist and obtain his/her input. Example of use of your health information for payment purposes: We submit requests for payment to your health insurance company. The health insurance company or business associate helping us obtain payment requests information from us regarding your medical care given. We will provide information to them about you and the care given. Example of Use of Your Information for Health Care Operations: We may obtain services from business associates such as quality assessment, quality improvement, outcome evaluation, protocol and clinical guidelines development, training programs, credentialing, medical review, legal services, and insurance. We will share information about you with such business associates as necessary to obtain these services.

3 Your Health Information Rights The health and billing records we maintain are the physical property of the doctor s office. You have the following rights with respect to your Protected Health Information 1. Request a restriction on certain uses and disclosures of your health information by delivering the request in writing to our office we are not required to grant the request but we will comply with any request granted; 2. Obtain a paper copy of the Notice of Privacy Practices for Protected Health Information ("Notice") by making a request at our office; 3. Right to inspect and copy your health record and billing record you may exercise this right by delivering the request in writing to our office using the form we provide to you upon request; appeal a denial of access to your protected health information except in certain circumstances; 4. Right to request that your health care record be amended to correct incomplete or incorrect information by delivering a written request to our office using the form we provide to you upon request. (The physician or other health care provider is not required to make such amendments); you may file a statement of disagreement if your amendment is denied, and require that the request for amendment and any denial be attached in all future disclosures of your protected health information; 5. Right to receive an accounting of disclosures of your health information as required to be maintained by law by delivering a written request to our office using the form we provide to you upon request. An accounting will not include internal uses of information for treatment, payment, or operations, disclosures made to you or made at your request, or disclosures made to family members or friends in the course of providing care; 6. Right to confidential communication by requesting that communication of your health information be made by alternative means or at an alternative location by delivering the request in writing to our office using the form we give you upon request; and, If you want to exercise any of the above rights, please contact Sarah Lovett or Janet Schecter at 300 South 8 th Street, Suite 480W, Murray, Kentucky 42071, or Reshana Eells, 542 Powell Lane, Benton, Kentucky 42025, in person or in writing, during normal business hours.

4 Our Responsibilities The office is required to: Maintain the privacy of your health information as required by law; Provide you with a notice as to our duties and privacy practices as to the information we collect and maintain about you; Abide by the terms of this Notice; Notify you if we cannot accommodate a requested restriction or request; and Accommodate your reasonable requests regarding methods to communicate health information with you. Accommodate your request for an accounting of disclosures. We reserve the right to amend, change, or eliminate provisions in our privacy practices and access practices and to enact new provisions regarding the protected health information we maintain. If our information practices change, we will amend our Notice. You are entitled to receive a revised copy of the Notice by calling and requesting a copy of our Notice or by visiting our office and picking up a copy. To Request Information or File a Complaint If you have questions, would like additional information, or want to report a problem regarding the handling of your information, you may contact Sarah Lovett or Janet Schecter at 300 South 8 th Street, Suite 480W, Murray, Kentucky 42071, or Reshana Eells, 542 Powell Lane, Benton, Kentucky 42025, in person or in writing, during normal business hours.. Additionally, if you believe your privacy rights have been violated, you may file a written complaint at our office by delivering the written complaint to Sarah Lovett or Janet Schecter in Murray or Reshana Eells in Benton. You may also file a complaint by mailing it or ing it to the Secretary of Health and Human Services. We cannot, and will not, require you to waive the right to file a complaint with the Secretary of Health and Human Services (HHS) as a condition of receiving treatment from the office. We cannot, and will not, retaliate against you for filing a complaint with the Secretary of Health and Human Services.

5 Following is a List of Other Uses and Disclosures Allowed by the Privacy Rule Patient Contact We may contact you to provide you with appointment reminders, with information about treatment alternatives, or with information about other health-related benefits and services that may be of interest to you. We may contact you as part of a fund raising effort. Notification Opportunity to Agree or Object Unless you object we may use or disclose your protected health information to notify, or assist in notifying, a family member, personal representative, or other person responsible for your care, about your location, and about your general condition, or your death. Communication with Family - Using our best judgment, we may disclose to a family member, other relative, close personal friend, or any other person you identify, health information relevant to that person's involvement in your care or in payment for such care if you do not object or in an emergency. We may use and disclose your protected health information to assist in disaster relief efforts. Opportunity to Agree or Object Not Required PUBLIC HEALTH ACTIVITIES Controlling Disease - As required by law, we may disclose your protected health information to public health or legal authorities charged with preventing or controlling disease, injury, or disability. Child Abuse & Neglect - We may disclose protected health information to public authorities as allowed by law to report child abuse or neglect. Food and Drug Administration (FDA) - We may disclose to the FDA your protected health information relating to adverse events with respect to food, supplements, products and product defects, or post-marketing surveillance information to enable product recalls, repairs, or replacements. Work Related Injury or Illnesses We may disclose any personal health information pertaining to the work related injury or illness to the employer if the employer needs the findings in order to comply with OSHA regulations. Employee Physical, Drug Screens and other Tests- We may disclose any personal health information to the employer when the employer is responsible for the reimbursement of tests performed. VICTIMS OF ABUSE, NEGLECT, OR DOMESTIC VIOLENCE

6 We can disclose protected health information to governmental authorities to the extent the disclosure is authorized by statute or regulation and in the exercise of professional judgment the doctor believes the disclosure is necessary to prevent serious harm to the individual or other potential victim. OVERSIGHT AGENCIES Federal law allows us to release your protected health information to appropriate health oversight agencies or for health oversight activities to include audits, civil, administrative or criminal investigations: inspections; licensures or disciplinary actions, and for similar reasons related to the administration of healthcare. JUDICIAL/ADMINISTRATIVE PROCEEDINGS We may disclose your protected health information in the course of any judicial or administrative proceeding as allowed or required by law, or as directed by a proper court order or administrative tribunal, provided that only the protected health information released is expressly authorized by such order, or in response to a subpoena, discovery request or other lawful process. LAW ENFORCEMENT We may disclose your protected health information for law enforcement purposes as required by law, such as when required by court order, including laws that require reporting of certain types of wounds or other physical injury. CORONERS, MEDICAL EXAMINERS AND FUNERAL DIRECTORS We may disclose your protected health information to funeral directors or coroners consistent with applicable law to allow them to carry out their duties. ORGAN PROCUREMENT ORGANIZATIONS Consistent with applicable law, we may disclose your protected health information to organ procurement organizations or other entities engaged in the procurement, banking, or transplantation of organs, eyes, or tissue for the purpose of donation and transplant. RESEARCH We may disclose information to researchers when their research has been approved by an institutional review board that has reviewed the research proposal and established protocols to ensure the privacy of your protected health information. THREAT TO HEALTH AND SAFETY To avert a serious threat to health or safety, we may disclose your protected health information consistent with applicable law to prevent or lessen a serious, imminent threat to the health or safety of a person or the public. FOR SPECIALIZED GOVERNMENTAL FUNCTIONS We may disclose your protected health information for specialized government functions as authorized by law such as to Armed Forces personnel, for national security purposes, or to public assistance program personnel. CORRECTIONAL INSTITUTIONS

7 If you are an inmate of a correctional institution, we may disclose to the institution or it s agents the protected health information necessary for your health and the health and safety of other individuals. WORKERS COMPENSATION If you are seeking compensation through Workers Compensation, we may disclose your protected health information to the extent necessary to comply with laws relating to Workers Compensation. Other Uses and Disclosures Other uses and disclosures besides those identified in this Notice will be made only as otherwise authorized by law or with your written authorization which you may revoke except to the extent information or action has already been taken. Website If we maintain a website that provides information about our entity, this Notice will be on the website. Effective Date: April 14, 2003