Marian University Learning and Counseling Center Academic Support Services. Required Documentation for Students with Disabilities
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1 Marian University Learning and Counseling Center Academic Support Services Required Documentation for Students with Disabilities Welcome to Marian University! You have identified yourself as a student with a disability who is seeking academic support at Marian University. The following information is requested to enable the Learning and Counseling Center to best assist you while you are a student at Marian. Before specific accommodations can be determined and subsequently implemented, all required documentation must be on file in the Learning and Counseling Center. Please have all documents forwarded or faxed as soon as possible to the address/fax number listed below: Marian University/Learning and Counseling Center Marj Batic, MS Director of Academic Support Services 3200 Cold Spring Road Indianapolis, IN fax: (317) phone: (317) Please note that the documentation must identify a disability as defined by the Americans with Disabilities Act: A person who has a physical or mental impairment that substantially limits one or more major life activities, a record of such an impairment or is regarded as having such an impairment. (To be regarded as having a disability, an individual must be actually regarded as having a substantially limiting impairment, not simply an impairment.). Documentation will be reviewed and must thoroughly substantiate a disability before accommodations can be made. Please be aware that students who received accommodations in high school may not qualify at the college level. Rules/regulations/criteria are different between high school and college. After you have registered for classes you must contact the Learning and Counseling Center to set up an appointment to arrange appropriate accommodations for each class. Do this as soon as you know which classes you will be taking to avoid any delays in the provision of accommodations. (Note: This cannot occur unless we have the necessary documentation on file. Therefore your prompt attention to providing us with documentation is encouraged.) Note: Sometimes it is helpful to meet with the Director of Academic Support Services (Marj Batic) before registering for classes to discuss course load and balance as they relate to your needs. If this is desired please set up an appointment via the above listed number. If you have a Physical Disability: (See below for specific instructions for head injury, stroke, brain tumor or other neurological impairments) Have a letter sent on letterhead stationary from the physician who made the diagnosis and/or who is currently treating you that clearly describes: A. The diagnosis and specific symptoms of the disability B. Functional limitations, if any C. Any relevant test or lab data D. Current medications (if any) E. Specific recommendations regarding academic accommodations that may be needed. Continued...
2 Please Note: An IEP (Individualized Education Plan) may also be included to provide examples of accommodations made while in high school, but it may not be used in place of a physician's report or diagnosis. If you have a Learning Disability: Forward a complete copy of your most recent psycho-educational or neuropsychological evaluation. [ Recent means within the past 3 years if under age 18 at the time of testing. If you were tested after age 18 your results are valid regardless of when you were tested. If you do not have current testing results available, make arrangements to have the testing done prior to the start of classes]. The testing must be done by a qualified, licensed professional (i.e. psychologist, neuropsychologist, school psychologist). The test report should be comprehensive and must include the following information: A. Clinical interview summary B. Tests of cognitive ability: An individually administered intelligence test, such as the WISC-III or WAIS-III/WAIS IV. C. Tests of achievement: Two individually administered achievement tests, such as: the Woodcock-Johnson Psycho- Educational Battery-R, WIAT II, PIAT-R. (WRAT-IV is not accepted). D. A test of reading comprehension (which is more comprehensive than the WIAT II) such as the Gray Oral Reading Test or the Nelson Denny Reading Test. E. Scores and subtest scores from all tests administered. (This is important since decisions F. A thorough summary, DSM IV Diagnostic Code(s), and detailed recommendations specific to the academic setting are required. Please Note: Specific statistical evidence and identification of a disability must be clearly stated in the report. (Statements such as learning difference/weakness, learning problem or attention problem, do not by themselves indicate a learning disability.) 2 An IEP (Individualized Education Plan) may also be included to highlight examples of accommodations utilized while in high school, but may not be used in place of required testing and the diagnostic report.
3 3 If you have incurred a head injury, stroke, brain tumor, or have been diagnosed with a brain based neurologic impairment: Forward a complete copy of your most recent neuropsychological evaluation. [ Recent means within the past 3 years.] The testing must be done by a licensed neuropsychologist. The report should be comprehensive and include the following: A. A clinical interview summary B. Evaluation in the following areas * Sensory/perceptual functioning * Motor functioning * Language functioning * Visual-perceptual/constructive * Attention/concentration * Orientation * Learning/Memory functions (including verbal, visual, auditory) * Executive functioning * Intellectual functioning * Achievement (2 measures WRAT IV not accepted) * Personality and adaptation (not required, but helpful) C. Scores and subtest scores from all tests administered. (This is important because decisions D. A thorough summary, DSM IV diagnostic code(s), and detailed recommendations specific to an academic setting are required. Note: An IEP (Individualized Education Plan) can be included to highlight accommodations that were utilized in high school, but the IEP may not be used in place of the required testing and the diagnostic report. If you have been diagnosed as having Attention Deficit Disorder (ADD) or Attention Deficit/Hyperactivity Disorder (AD/HD): Provide a complete copy of your most recent psycho-educational or neuropsychological evaluation. [ Recent means within the past 3 years. If you do not have current testing results available, make arrangements to have the testing done prior to the start of classes]. The evaluation must be done by a qualified, licensed professional (psychiatrist, psychologist, neuropsychologist, school psychologist). Note: A medical doctor such as a General Practitioner or Internist is not qualified to make the diagnosis. The diagnostic report should be comprehensive, and must include the following: A. Clinical interview summary B. Tests of cognitive ability: An individually administered intelligence test such as: WISC-III or WAIS-III/WAIS IV. C. Tests of achievement: Two individually administered achievement tests, such as: Woodcock-Johnson Psycho-Educational Battery-R, WIAT II, PIAT-R. (WRAT-IV is not accepted) continued..
4 D. Tests of Attention and Concentration: Examples include: TOVA (Test of Variables of Attention), CCPT (Conners Continuous Performance Test II), Gordon Diagnostic System. 4 E Rating Scales: Examples include: Conners Rating Scales-Revised, Conners Adult ADHD Rating Scales, Clinical Assessment of Attention Deficit-Adult (CAT-A) F. Additionally helpful is the completion of a specifically designed instrument for the determination of ADD/ADHD. G. Scores and subtest scores from all tests administered. (This is important since decisions H. A thorough summary, DSM IV code(s) and detailed recommendations specific to the academic setting are required. Please Note: Specific statistical evidence and identification of a disability must be clearly stated in the report.(for example, a general statement by a medical doctor such as shows signs of attention deficit does not in itself constitute a diagnosis of ADD or ADHD). The fact that an individual takes medication for the treatment of attention and/or hyperactivity deficits does not constitute a diagnosis. A full evaluation (as stated above) is required. An IEP (Individualized Education Plan) may also be included to highlight examples of accommodations utilized while in high school, but may not be used in place of the required testing and the diagnostic report. If you have been diagnosed as having a Psychiatric Disability: A. A letter (on letterhead stationary) from your Psychologist, Psychiatrist or otherwise qualified, licensed mental health professional indicating the diagnosis [including the DSM IV code (s)], history of illness and current level of functioning (highlighting any functional limitations). Documentation must identify a disability as defined by the Americans with Disabilities Act: A person who has a physical or mental impairment that substantially limits one or more major life activities, a record of such an impairment or is regarded as having such an impairment. (To be regarded as having a disability, an individual must be actually regarded as having a substantially limiting impairment, not simply an impairment.) The letter should also include: B. A listing of all medications (both past and present) utilized in treatment. C. Side effects of medications that may occur. D. A detailed listing of recommended academic accommodations. E. Relevant previous records. Note: An IEP (Individual Education Plan) may be included to indicate accommodations that were utilized while in High School. But the IEP alone is not sufficient documentation. SWD/DocumentationReq/July 2012
5 Appendix Listing of tests mentioned herein: 5 CAT-A: Clinical Assessment of Attention Deficit-Adult CCPT II: Conners Continuous Performance Test Second Edition Conners Adult ADHD Rating Scales Conners Rating Scales Revised Gordon Diagnostic System GORT: Gray Oral Reading Test Nelson Denny Reading Test PIAT R: Peabody Individual Achievement Test Revised TOVA: Test of Variables of Attention WAIS-III: Wechsler Adult Intelligence Scale Third Edition WAIS IV: WIAT II: WISC-III: Wechsler Adult Intelligence Scale Fourth Edition Wechsler Individual Achievement Test- Second Edition Wechsler Intelligence Scales for Children-Third Edition Woodcock Johnson Psychological Education Battery R **Evaluation for Head Injury, Stroke, Tumor, or other brain based deficits would need to include a full Neuropsychological Testing battery (in which some of the tests mentioned above are included) and categories of information needed are listed on pages 2 and 3.
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