MONMOUTH-ROSEVILLE C.U.S.D. # 238

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1 1 MONMOUTH-ROSEVILLE C.U.S.D. # 238 MINUTES OF THE REGULAR MEETING OF THE MONMOUTH-ROSEVILLE C.U.S.D. # 238 BOARD OF EDUCATION HELD ON TUESDAY, August 11, 2015 CALL TO ORDER/ROLL CALL The Monmouth-Roseville C.U.S.D. # 238 Board of Education met in a regular meeting on Tuesday, August 11, 2015, at 6:45 p.m. in the Board Room at the District Office 105 North E Street, Monmouth, IL. The roll was read and the following Members responded: Killey, Olson, Sells, Shimmin, Tibbetts, Trego and Kelly. (7) Roll Call #1 PLEDGE of ALLEGIANCE Board President Shimmin led the assembly in the Pledge of Allegiance. CLOSED SESSION Member Kelly moved, and Member Trego seconded a motion to go into Closed Session for the purpose of collective negotiating matters between the public body and its employees or their representatives or deliberations concerning salary schedules for one or more classes or employees. On roll call the following Members responded AYE: Olson, Sells, Shimmin, Tibbetts, Trego, Kelly and Killey. (7) Roll Call #2 RETURN TO OPEN SESSION Member Trego moved, and Member Kelly seconded a motion to return to Open Session. On roll call the following Members responded AYE: Sells, Shimmin, Tibbetts, Trego, Kelly, Killey and Olson. (7) Roll Call #3 PUBLIC COMMENTS CONSENT AGENDA It was moved by Member Kelly and seconded by Member Olson that the Board approve the Consent Agenda as presented: (a.) The Board Approved the Minutes as written and distributed from regular and closed session held on July 14, (b.) The Board Received and Placed on File the July Financial Reports that included the Treasurer s Report and the Report of the Employee Self-Insurance Health Insurance Program. (c.) The Board approved the July Payroll and Board Bills as presented:

2 2 Payroll Gross Payroll $583, Health/Life Insurance $84, FICA/Medicare $14, IMRF $10, TRS $ Total $ 693, Board Bills Education Fund $ 57, Kruidenier Fund 0.00 Building Fund $ 60, Debt Service Fund 0.00 Transportation Fund $ 4, IMRF /SS Fund 0.00 Capital Projects Fund $125, Working Cash Fund 0.00 Tort Fund $ 3, Fire Prevention & Safety Fund $ 60, Total $312, (d.) There were no Principal Reports presented. Member Kelly moved to approve the Consent Agenda and payment of payroll and board bills as presented and was seconded by Member Olson. On roll call the following Members voted AYE: Tibbetts, Trego, Kelly, Killey, Olson, Sells and Shimmin. (7) Motion carried. Roll Call #4 SUPERINTENDENT S REPORT Mr. Fletcher reported the following projects were proceeding throughout the District; Green House, Sunnylane drainage, multi-site asphalt, Lincoln school tuck pointing, and locker painting in various buildings. In addition, Mr. Fletcher highlighted potential upcoming projects including Junior High bleacher replacement, proximity card security work, curtain replacement, Central roof replacement and football bleachers at Sunnylane field. The Superintendent also reported that the new online registration process worked very smoothly and extended his thanks to Trish Bertelsen and building secretaries for their hard work. BOARD CORRESPONDENCE BOARD COMMITTEE REPORTS

3 3 INSTRUCTIONAL/OPERATIONAL PRESENTATION OLD BUSINESS NEW BUSINESS A. Collective Bargaining Agreement Superintendent Fletcher informed the Members that negotiations with the MREA have reached an agreement which was accepted by the meeting of the MREA on Monday, August 10, Therefore, Mr. Fletcher is recommending the Board accept the Collective Bargaining Agreement for three (3) years, as of August 20, 2015 and concluding on August 19, 2018, by and between the Board of Education of the Monmouth-Roseville Community Unit School District #238 and the Monmouth-Roseville Education Association as presented. Member Olson made a motion to accept the Collective Bargaining Agreement as presented and was seconded by Tibbetts. On roll call the following Members voted AYE: Trego, Kelly, Killey, Olson, Sells, Shimmin and Tibbetts. (7) Motion carries. Roll call # 5 B. Presentation of a Request to Rename the Football Field Don Daily and Chuck Grant presented to the Board information that would support the renaming of the Monmouth-Roseville football field. The Board indicated a committee would be appointed to review the request per Board Policy 4:150. Both Mr. Grant and Mr. Daily indicated they would serve on the committee. C. Discussion/Approval to accept bid from Carroll Seating Company in the Amount of $77, to replace the Gym Bleachers at M-RJHS Mr. Fletcher presented the board with the architect s recommendation for Carroll Seating Company to be awarded the bid in the amount of $77, to replace the Gym Bleachers at M- RJHS. Member Killey made a motion to accept the bid as presented and Member Kelly seconded the motion. On roll call the following Members voted AYE: Kelly, Killey, Olson, Sells, Shimmin, Tibbetts and Trego. (7) Motion carries. Roll call #6 D. Discussion/Approval to accept bid from Crandall Electric in the amount of $5,975 to complete electrical work associated with bleacher installation at M-RJHS Mr. Fletcher presented the board with the architect s recommendation for Crandall Electric to be awarded the bid in the amount of $5, to complete the electrical work associated with M- RJHS bleacher installation. Member Kelly made a motion to accept the bid as presented and Member Olson seconded the motion. On roll call the following Members voted AYE: Killey, Olson, Sells, Shimmin, Tibbetts, Trego and Kelly. (7) Motion carries. Roll call #7 E. Presentation of Tentative Budget Superintendent Fletcher presented the Tentative Budget as follows:

4 4 Estimated Revenue Estimated Expenses Projected Fund Balance Education $11,832,020 $11,771,781 $2,404,556 Operations & $953,434 $906,687 $409,700 Maintenance Debt Service $285,675 $499,509 $1,398 Transportation $1,020,650 $999,617 $373,289 Social Security $304,352 $301,776 $45,892 Municipal Retirement $220,072 $264,296 $291,311 Capital Projects $501,000 $1,000,000 $40,445 Working Cash $62,767 $0 $1,193,918 Tort $466,420 $492,035 $209,380 Fire Prevention & Safety $4,873,713 $4,742,677 $159,515 In summary, Mr. Fletcher stated the Tentative Budget is balanced due to the proration rate. The Superintendent expressed the District s intention to build the working cash account as high as possible however, according to Governor Rauner, a possible property tax freeze could be problematic. A motion was made by Member Kelly and seconded by Member Trego to approve the Tentative Budget as presented. On roll call the following Members voted AYE: Olson, Sells, Shimmin, Tibbetts, Trego, Kelly and Killey. (7) Motion carries. Roll call #8 F. Set Date for Tentative Budget Hearing Member Kelly made a motion to set September 15, 2015, at 6:30 p.m. as the date and time for the Tentative Budget hearing. Member Olson seconded the motion. On roll call the following Members voted AYE: Olson, Sells, Shimmin, Tibbetts, Trego, Kelly, and Killey. (7) Motion carried. Roll Call #9 G. Discussion/Approval to accept Food, Paper and Cleaning Supply Bids for August 2015-June 2016 Superintendent Fletcher presented the Food, Paper and Cleaning Supply bidders per Director of Food Service, Teresa Allen with the recommendation the Board accept the lowest bidder. Member Trego moved that the Board accept the Food, Paper and Cleaning Supply bids from PFG-Fox River Foods, Inc., Kohl Wholesale, and Gordon Food Service, Inc. as presented. Member Killey seconded the motion. On roll call the following Members voted AYE: Shimmin, Tibbetts, Trego, Kelly, Killey, Olson, and Sells. (7) Motion carried. Roll call #10 H. Review of Titan Music Boosters Association By-Laws Superintendent Fletcher presented the Music Boosters Purpose Statement, By-Laws and Constitution for the Board s review per Board Policy 8:90. The Board agreed that all Booster organizations should submit their By-laws to the Board for review. BOARD COMMENTS President Shimmin acknowledged Jeff Ewing who introduced himself to the Board as the new Harding Primary Principal.

5 5 GO INTO CLOSED SESSION At 7:39 p.m., it was moved by Member Tibbetts and seconded by Member Trego to go into closed session for the purpose of: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity ( 5 ILCS 120/2 (c)(1) ); The placement of individual students in special education programs and other matters relating to individual students; and Litigation, when an action against, affecting or on behalf of the particular body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting. On roll call the following Members voted AYE: Tibbetts, Trego, Kelly, Killey, Olson, Sells and Shimmin. (7) Motion carries. Roll Call #11 RETURN TO OPEN SESSION At 9:22 p.m., it was moved by Member Kelly and seconded by Member Tibbetts to return to open session. On roll call the following Members voted AYE: Trego, Kelly, Killey, Olson, Sells, Shimmin and Tibbetts. Kinney, Sells, Shimmin, Tibbetts, Kelly, Killey. (7) Motion carries. Roll Call #12 ACTION TAKEN AS A RESULT OF CLOSED SESSION PERSONNEL The Board approved the Personnel Agenda as presented: August 2015 Personnel Agenda Employment Name Position School Effective Rate Babcock, Crystal Pre-K Instructional Aide M-RJH $9.25/hr Bosomworth, Michael English Teacher M-RHS $41,720 Bradg, Cheryl Cafeteria Worker M-RJH $8.25/hr Green, Miranda Bilingual Grade 4 Central $33,812 Oaks, Melissa Cook/Café Manager Central $8.84/hr Patton, Margarita Bilingual Grade 3 Harding $37,406 Pesce, Lacey ESL Grade 1 Lincoln $33,153 Pompeo, Christine ESL Grade 3 Harding $33,153 Pratt, Duane Bus Driver Long Route $15,765 Stephens, Melissa Cook/Café Manager Central $8.84/hr Stockton, Wanita Cafeteria Manager M-RHS $8.84/hr Tilstra, Joanna Bilingual Pre-K Lincoln $33,153

6 6 VanSkike, Stacy Pre-K Instructional Aide Lincoln $9.25/hr Resignations Name Position School Effective Brelsfoard, Amy Instructional Aide Lincoln immediately Cooper, Casey Pre-K Aide Lincoln immediately Dean, Jennifer Pre-K Teacher M-RJH immediately Hippen, Margaret Cafeteria M-RJH (due to retirement) Orellana, Manuel Bilingual Grade 3 Harding immediately Transfers Name From Position To Position Effective Cooper, Melissa Bilingual Pre-K Teacher Pre-K Teacher Crain, Kim Instruction Aide Instructional Aide Mowen, Vicki Pre-K Instructional Aide Instructional Aide Leaves Name Position Effective Jern, Rebecca Cafeteria Worker 12 weeks Maternity It was moved by Member Kelly and seconded by Member Olson to approve the personnel agenda as presented. On roll call the following Members voted AYE: Kelly, Killey, Olson, Sells, Shimmin, Tibbetts and Trego. (7) Motion carried. Roll Call #13 DISTRICT EMPLOYEE SALARIES FOR The Board approved the District Employee Salaries as presented: Donald Johnson $52, Teresa Allen $38, Barry Trone $40, David Greenlief $44, Stephanie Sikorski $31, It was moved by Member Trego and seconded by Member Killey to approve the District salaries as presented. On roll call the following Members voted AYE: Killey, Olson, Sells, Shimmin, Tibbetts, Trego and Killey. (7) Motion carried. Roll Call #14 ADMINISTRATOR SALARIES FOR The Board approved the Administrative Salaries as presented: Edward Fletcher $143, Jay Melton $108, Ken McCance $ 85, Donald Farr $105, Becky Ince $ 83,208.97

7 7 Kyle Lewis $ 83, Kristen Conklen $ 65, Jeff Ewing $ 79, It was moved by Member Olson and seconded by Member Tibbetts to approve the Administrator salaries as presented. On roll call the following Members voted AYE: Olson, Sells, Shimmin, Tibbetts, Trego, Killey and Kelly. (7) Motion carries. Roll Call #15 ADJOURNMENT At 9:24 p.m., it was moved by Member Trego and seconded by Member Kelly that the meeting be adjourned. On roll call the following Members voted AYE: Sells, Shimmin, Tibbetts, Trego, Kelly, Killey and Olson. (7) Motion carries. Roll Call #16 X Lynn Shimmin, President Attest: X Anita Sells, Secretary