User Guide. (iphone Version) MobileOffice Plus

Transcription

1 User Guide (iphone Version) MobileOffice Plus August 2016

2 Table of Contents 1. MobileOffice Plus Overview Download MobileOffice Plus App Sign in to your account Forgot Password Language Settings Register Mobile Number Configure Mobility Internet Call Mode and Mobile Call Mode Internet Call Mode Mobile Call Mode Quick Comparison Placing a call Internet Call Mode Mobile Call Mode Placing a call with Office Number Call Voic Call Forwarding Call Forwarding Not Recheable (BCP, Business Continuity Plan) Call Forwarding Busy Call Forwarding Always Call Forwarding No Answer Do Not Disturb Hide Number Browsing Call History Searching for Contacts Answer Confirmation Three-way conference Under Internet Call Mode Under Mobile Call Mode Calling HK from overseas Under Internet Call Mode Under Mobile Call Mode Calling abroad from overseas Under Internet Call Mode Under Mobile Call Mode

3 21. Sign Out Error Message Troubleshooting

4 1. MobileOffice Plus Overview MobileOffice Plus is a simple and advanced application that enables you to make and receive calls (via either local mobile or internet networks) using your business identity over your Smartphone. Once installed, you can perform the following functions through the MobileOffice Plus app: Make and receive calls over either local mobile or internet (eg. mobile data, Wi-Fi) networks presenting your office phone number Access call history for all call activities linked to your business line (both mobile and fixed) Search for contacts in your local phone directory Set up call features such as Call Forwarding, Do Not Disturb, Hide Number, Mobility, etc. Alleviate roaming charges by choosing Internet Call or Mobile Call >> Office No (Call Back) feature when you are travelling outside your calling area Tips: A data connection is required for your mobile device to set up outbound calls (under Mobile Call mode), set up call features, access call history, search for contacts and use VoIP call (under Internet Call mode). For having phone conversations under Mobile Call mode, only GSM network (calling minutes) is required without any data usage. We recommend always using Mobile Call mode unless users want to use VoIP calls (internet calling) 2. Download MobileOffice Plus App The latest ios version of MobileOffice Plus for mobile devices is available on App Store (Supports English, Traditional and Simplified Chinese) HKBN Enterprise Solution 1. Type the keyword HKBN MobileOffice Plus on App Store of your iphone 2. Select and tap GET, then INSTALL to install 3

5 3. Sign in to your account 1. Once installed, tap the icon on your iphone screen to launch the app 2. Accept the End-User License Agreement 3. The Login page will be shown automatically. Enter the following information: a. Office Phone Number: Your MobileOffice Plus phone number (e.g ) b. Password: Please refer to the MobileOffice Plus Service Confirmation Notice for your password details (Please change your password on for enhanced security) 4. Click Sign in a b Tips: Password rule: (1) At least 8 digits; (2) Contains at least 1 number; (3) Must not be the same as Office Phone Number. 4. Forgot Password If you forget your password for MobileOffice Plus, you can press Forgot Password on the login page and be directed to a Password Reset Form Please complete the form and return by fax to to reset your password. 4

6 5. Language Settings There are three (3) language options available on MobileOffice Plus: English, Simplified Chinese and Traditional Chinese. To change language settings, swipe the screen to the right, select Preferences >> Language, and choose your preferred language option. 5

7 6. Register Mobile Number Upon first sign-in, please register your mobile number with MobileOffice Plus to start enjoying different features of the App. To register your Mobile Number, Go to Call Settings page by sliding the screen to the right. 1. Input your Mobile Number 2. Scroll down to the bottom and press Mobility a. Input Mobile Number field (must be same as the Mobile Number in 1.) b. Press Save 1 2a 6

8 7. Configure Mobility Mobility is the feature that allows users to make and receive calls with your office phone number under Mobile Call Mode. Internet Call Mode Mobile Call Mode Mobility OFF ON Answer incoming calls Via App Via Mobile SIM Upon first sign-in, Internet Call Mode (VoIP) is turned ON and Mobility is turned OFF to avoid receiving simultaneous calls from both the app and mobile SIM card. If you switch to Mobile Call Mode, a message will be popped up (shown as right) to remind you to activate Mobility feature in Call Settings in order to make and receive calls with your office phone number. To enable Mobility, Go to Call Settings page by sliding the screen to the right, scroll down to the bottom and press Mobility a. Turn Activate to On b. Press Save On the contrary, if you switch to Internet Call Mode, another message will be popped up to remind you to de-activate Mobility to avoid receiving simultaneous incoming calls. Tips: Please make sure you have registered your mobile number (Session 6) with MobileOffice Plus to enjoy the Mobility feature. 7

9 8. Internet Call Mode and Mobile Call Mode A major feature of MobileOffice Plus app is that users can now choose to make and receive calls under two (2) Modes: 1). Internet Call Mode or 2). Mobile Call Mode 8.1 Internet Call Mode = VoIP Call Mode *Please de-activate Mobility to avoid receiving simultaneous incoming calls from both the app and the mobile* Calls can be made and received over the internet (eg. Wi-Fi network or mobile data) with your office phone number Mobile SIM card is NOT required to perform call functions under Internet Call Mode as long as your mobile device is connected to the internet Tips: Allow All Networks is the default setting for Internet Call. If you do NOT want to use mobile data for Internet Call, please choose Wi-Fi Only in Call Settings >> Internet Call >> Wi-Fi Only >> Save Internet Call over mobile data network may incur additional charges or roaming fees We recommend always using Mobile Call mode unless users want to use VoIP calls (internet calling) 8

10 8.2 Mobile Call Mode = non-voip Call Mode *Please activate Mobility to make and receive calls with your office phone number* A SIM card is required to perform any call functions under Mobile Call Mode A data connection is required for your mobile device to set up outbound calls, set up call features, access call history, and search for contacts. For phone conversations under Mobile Call Mode, only GSM network (calling minutes) is required without any data usage. Tips: We recommend always using Mobile Call mode unless users want to use VoIP calls (internet calling) 8.3 Quick Comparison: 9

11 9. Placing a call Before making calls, you can select which number to present as your identity. Go to Call Settings page and tap Dialing Methods button. 9.1 Internet Call Mode, three (3) Dialing Methods are available: a) Mobile No select this option if you want to use your mobile to call out (please note this is NOT VoIP call) b) Internet Call [default setting] select this option to show your office phone number and make calls over the internet via mobile data or Wi-Fi networks (Recommend using Internet Call Mode when traveling overseas) c) Always Ask [default setting when first logged in] select this option to prompt the dialing methods menu for every outgoing call 9.2 Mobile Call Mode, four (4) Dialing Methods are available: a) Mobile No select this option to show your mobile phone number b) Office No select this option to show your office phone number (Recommended option) c) Office No (Call Back) select this option to show your office phone number (Recommend using Mobile Call Mode when traveling overseas without internet access) d) Always Ask [default setting] select this option to prompt the dialing methods menu for every outgoing call 10

12 10. Placing a call with Office Number You can now place calls from either your local mobile or internet networks by using your business identity (office phone number). 1. Select Call page at the bottom 2. Enter the phone number you wish to call (e.g ) 3. Tap button a. Internet Call Mode If your Dialing Methods option is Always Ask, tap Internet Call b. Mobile Call Mode If your Dialing Methods option is Always Ask, tap Office No 4. Your office number will be used as the caller number display 11

13 11. Call Voic There are 2 methods to access your voic 1. Select Call page 2. a. Hold 1 button on the dial pad for 2 seconds or; b. Dial and press button 3. Follow the voice prompt to check voic on your office number 12

14 12. Call Forwarding 12.1 Call Forwarding - Not Reachable (BCP, Business Continuity Plan) Once activated, your calls will be automatically forwarded to your designated phone number when your office phone is unreachable if you turn off the Mobility feature. Go to Call Settings page. Activation: 1. Turn Activate to On 2. Enter designated phone number in Forward To # 3. Press Save to activate the feature Deactivation: Turn Activate to Off and press Save to deactivate the feature 12.2 Call Forwarding - Busy Once activated, your calls will be automatically forwarded to your designated phone number when your office phone is busy. Go to Call Settings page. Activation: 1. Turn Activate to On 2. Enter designated phone number in Forward To # 3. Press Save to activate the feature Deactivation: Turn Activate to Off and press Save to deactivate the feature 13

15 12.3 Call Forwarding - Always Once activated, all of your calls will be automatically forwarded to your designated phone number directly. Go to Call Settings page. Activation: 1. Turn Activate to On 2. Enter designated phone number in Forward To # 3. Press Save to activate the feature Deactivation: Turn Activate to Off and press Save to deactivate the feature 12.4 Call Forwarding - No Answer Once activated, your calls will be automatically forwarded to your designated phone number when you do not answer your office phone after a certain number of rings. Go to Call Settings page. Activation: 1. Turn Activate to On 2. Enter designated phone number in Forward To # 3. Press Save to activate the feature Deactivation: Turn Activate to Off and press Save to deactivate the feature Tips: You may call forward to voic by inputting as the designated phone number in Forward To # 14

16 13. Do Not Disturb Once activated, your calls will be automatically forwarded to your voic (if any); otherwise the caller hears a busy tone. Go to Call Settings page. Activation: 1. Turn Activate to On 2. Press Save to activate the feature Deactivation: Turn Activate to Off and press Save to deactivate the feature 14. Hide Number Once activated, you can prevent your office phone number from being displayed when calling other numbers. Go to Call Settings page. Activation: Turn Activate to On and press Save to activate the feature Deactivation: Turn Activate to Off and press Save to deactivate the feature 15

17 15. Browsing Call History 1. Select History page at the bottom to view your call history (maximum 60 records) of your office phone 2. You can tap All or Missed to sort out call history for all calls and missed calls 16. Searching for Contacts Select Contacts page and enter keywords (e.g. name) in the Search field You can search for contacts by tapping My Address Book on top and choose: My Address Book search for all contacts in your local smartphone directory Company Directory - Company directory not supported in MobileOffice Plus 16

18 17. Answer Confirmation The Answer Confirmation option will prompt you to enter any digit on your mobile phone s keypad to accept an incoming call (Recommended to select this if you wish to distinguish an incoming call from mobile network or fixed line network) Press Save to activate the feature 18. Three-way conference 18.1 Under Internet Call Mode, two (2) options are available to initiate Three-Way Conference a. Using Conference button 1. While on a call with a contact, press Conference on the screen 2. Enter the phone number you wish to add on Call or Contact Page, then tap button to call 3. The third party will join the conference automatically when he/she answers the call 17

19 b. Using New Call and Merge Call 1. While on a call with a contact, press New Call on the screen 2. Enter the phone number you wish to add on Call or Contact Page, then tap button to call 3. You are now in a phone conversation with the 3 rd party, if you would like to connect all 3 parties, press Merge to initiate the three-way conference 18.2 Under Mobile Call Mode, to initiate Three-Way Conference 1. While on a call with a contact, press ## on the keypad [this will act as flash key] 2. Enter the phone number you wish to add, followed by a # key [this will act as dial out] 3. When the call is successfully established, press ## again to connect all parties 4. The third party will join the conference automatically when he/she answers the call Tips: The Call Transfer (In Call Settings page and tap Mobility button), option must be On to perform the above functions. Call waiting on your mobile phone will be disabled if this feature is activated. 18

20 19. Calling HK from overseas 19.1 Under Internet Call Mode 1. Select Call page 2. Enter the Hong Kong phone number you wish to call 3. Tap button Tap Internet Call button if your dialing method is Always Ask 4. Your office number will be used as caller number display 5. Select Answer when your phone rings 19.2 Under Mobile Call Mode Set up your overseas mobile number in the app: 1. Go to Call Settings page 2. Enter your overseas number (e.g country code + area code + overseas mobile no.) in Mobile Number field 3. Go to the bottom and tap Mobility button 4. Enter your overseas number again in Mobile Number text box (must be same as 2.) 5. Press Save to set up the overseas number 19

21 Tips: You must have a local SIM card with voice and data connection in order to make and receive calls with your office number under Mobile Call Mode. For overseas mobile number, please enter your Registered HKBN IDD Dialing Code (0030/1666) + Country Code + Area Code + Overseas Mobile Number Make calls using the Office No (Call Back) feature: 1. Select Call page 2. Enter the Hong Kong phone number you wish to call 3. Tap button Tap Office No (Call Back) button if your dialing method is Always Ask 4. Your office number will be used as caller number display 5. Select Answer when your phone rings Tips: Your call will be charged at your company IDD rate (call initiated from office phone number to your overseas mobile phone number) based on your registered 0030 or 1666 IDD rate table. 20

22 20. Calling abroad from overseas 20.1 Under Internet Call Mode 1. Select Call page 2. Enter the overseas phone number (e.g country code + area code + overseas mobile no.) you wish to call 3. Tap button Tap Internet Call button if your dialing method is Always Ask 4. Your office number will be used as caller number display 5. Select Answer when your phone rings Tips: Your call will be charged at your company IDD rate based on your registered 0030 or 1666 IDD rate table: - Charge: From office phone number to your destination overseas phone 20.2 Under Mobile Call Mode Set up your overseas mobile number in the app (same as ): Make calls using the Office No (Call Back) feature: 1. Select Call page 2. Enter the overseas phone number (e.g country code + area code + overseas mobile no.) you wish to call 3. Tap button Tap Office No (Call Back) button if your dialing method is Always Ask 4. Your office number will be used as caller number display 5. Select Answer when your phone rings 21

23 Tips: Your call will be charged at your company IDD rate based on your registered 0030 or 1666 IDD rate table: - First charge: From office phone number to overseas mobile phone number - Second charge: From office phone number to your destination overseas phone number 21. Sign Out If you sign out under Internet Call Mode, a message will be popped up to ask whether you would like to receive calls under Mobile Call Mode. Please press Yes if you would like to receive calls while you are signed out, the app will automatically turn on Mobility setting and Mobile Call Mode for you. Tips: When you sign in with MobileOffice Plus again, you will be automatically placed under Internet Mode and Mobility will also be turned OFF for you. If you sign out under Mobile Call Mode, you will still be able to receive calls as long as Mobility setting is turned ON before signing out. 22

24 22. Error Message One office number can only be matched with ONE mobile number; otherwise, the following error will occur. 23. Troubleshooting If you encounter technical issues with MobileOffice Plus, you may use the Preferences >> Troubleshooting option to record the logs and reports for our Support team for better investigation. 1. Turn ON ALL Loggings and Crash Reporting Options, except Display Diagnostic Info in Calls 2. Repeat the scenario(s) where you encountered technical issues 3. Press Logs to Support 4. Call Customer Service Hotline at ~ END ~ 23