PALM BEACH COUNTY DRUG COURT CO-OCCURRING TRACK. Standard Operating Procedure Manual

Transcription

1 PALM BEACH COUNTY DRUG COURT CO-OCCURRING TRACK Standard Operating Procedure Manual

2 Measures captured in JSIS: 1. Number of drug cases screened prior to First Appearances each day. BOOKING INFO/ARESTEE/COURT SESSION 2. Number of cases interviewed by Court Program Specialist: Results of interview: Number of defendants eligible and interested (Applicants). Number of defendants eligible but not interested. Number of defendants not contacted (bonded, medical, etc.) Number of defendants not qualified due to criminal history. Number of defendants not qualified due to nature of charges. Number of defendants not qualified due to other open cases. Number of defendants not qualified due to being currently on probation. Number of defendants not qualified due to residency. Number of defendants who were transferred into our circuit. Number of defendants not qualified due to other reasons. SCREENING #37 List of clients screened/interviewed. 3. Number of applicants who receive a Brief Jail Mental Health Screen. ENTER IN ASSESSMENT SCREEN AS BJMHS, ENTER FOR ASSESSED PHASE: OTHER, BOX: Referred to JDS (Jail Diversion Specialist) 4. Number of applicants referred to the Jail Diversion Specialists for a Mental Health Assessment. ENTER IN ASSESSMENT SCREEN AS MH Assessment, ENTER FOR ASSESSED PHASE: OTHER, BOX: Referred to SCMHC (South County Mental Health Center) 5. Number of days between First Appearance and Initial Drug Court Co occurring Track hearing. USE THE SCREENING DATE (FOR 1 st APPEARANCE DATE) for both Div. KD clients and clients referred from downtown. 6. Number of participants signing the Drug Court Agreement and Order of the Court. CONTRACT DATE #31. List of new contracts signed within a given date range. 7. Number of participants that receives an initial orientation of the Drug Court Program and/or a phase advancement orientation. CASE UPDATES/CASE DETAILS/CASE NOTES/ORIENTATION 8. Number of days between First Appearance and psychiatric evaluation at SCMHC. ENTER IN ASSESSMENT SCREEN AS PSYCH EVAL, ENTER FOR ASSESSED PHASE: OTHER, BOX: comments

3 9. Number of days between Initial Drug Court Hearing and first appointment with primary substance abuse treatment provider. CASE UPDATES/COURT DATES/DETAILS (for Initial Hearing date) AND CASE UPDATES/ TREATMENT PROGRESS/ for 1 ST appointment. 10. Number of group counseling sessions per participant. CASE UPDATES/CASE UPDATES/TREATMENT PROGRESS/GROUP COUNSELING #6 List of participants who attended Group Sessions within a given date range. 11. Number of individual counseling sessions per participant. CASE UPDATES/TREATMENT PROGRESS/INDIVIDUAL COUNSELING #5 List of participants who attended Individual Sessions within a given date range. 12. Number of random urinalyses per participant. CASE UPDATES/TEST RESULTS # ENTER IN ASSESSMENT SCREEN AS BJMHS, ENTER FOR ASSESSED PHASE: OTHER, BOX: Referred to JDS (Jail Diversion Specialist) 13. Number of clients receiving residential services (in patient treatment). Need to add: CASE UPDATES/TREATMENT PROGRESS/AGENCY Drop down: SCMHC CARP RESIDENTIAL OTHER RESIDENTIAL 14. Number of clients receiving psychiatric services, and medication if necessary. Same as above. 15. Number of court appearances with the Judge and the Drug Court Team. CASE UPDATES/COURT DATE/COURT DATE DETAILS 16. Number of clients provided case management/community referrals. CLIENT INFO/SELF REPORTED NEEDS/ CURRENTLY Alcohol Tx. Domestic Counseling Drug Tx. Employment Assistance Financial Management Health CHANGE TO Housing Medical Transportation Child Care Employment Education Legal Other

4 Add a COMMENTS BOX (With TextEditor) for each monthly self reported need. Add CASE MANAGEMENT as a choice on drop down menu in CASE NOTES. 17. Number of graduated sanctions/incentives for behavior modification. CASE UPDATES/COURT DATES/SANCTIONS 18. Number of days spent in jail for sanctions. CASE UPDATES/COURT DATES/SANCTIONS/HOURS IN JAIL 19. Number of terminations from the program. Reasons for termination from the program: Number of clients who opt out of the program. Number of clients who opt out of the program due to the sanction. Number of clients removed from the program due to a new charge. Number of clients removed for other reasons (non compliance). Number of clients who transfer to another Florida circuit. Number of clients who had their case No Filed. Number of clients graduated from the program (Nolle Prosses). Number of clients who were terminated for other reasons. CASE DETAILS/CASE STATUS #12. List of clients terminated cases within a given date range. 20. Number of successful completions vs. unsuccessful completions. CASE DETAILS/CASE STATUS #12. List of clients terminated cases within a given date range. 21. Number of participants who have completed the program within the last year who have committed a new crime. SEE RECIDIVISM REPORT 22. Rate of recidivism vs. rate of recidivism in regular Drug Court. SEE RECIDIVISM REPORT ALSO: Identify Co occurring Track clients from regular clients How can we print a separate docket for just Co occurring Track (set for 11:30am, Monday and Thursday)

5 SANCTIONS type needs to be changed: CURRENT CHANGE TO 2 Days 24 Hours 4 Days 48 Hours 6 Days 72 Hours 96 Hours JAIL Term other ASSESSOR NAME CHANGE TO TYPE OF ASSESSMENT : SAAP BJMHS MH ASSESSMENT PSYCH EVAL OTHER CASE STATUS/TERMINATED DISPOSITION: ADD: Applicant Termination

6 Measures captured in JSIS: Number of drug cases screened prior to First Appearances each day. Number of cases interviewed by Court Program Specialist: Results of interview: Number of defendants eligible and interested. Number of defendants eligible but not interested. Number of defendants not contacted (bonded, medical, etc.) Number of defendants not qualified due to criminal history. Number of defendants not qualified due to nature of charges. Number of defendants not qualified due to other open cases. Number of defendants not qualified due to being currently on probation. Number of defendants not qualified due to residency. Number of defendants not qualified due to other reasons. Number of applicants who receive a Brief Jail Mental Health Screen. Number of applicants referred to the Jail Diversion Specialists for a Mental Health Assessment. Number of days between First Appearance and Initial Drug Court Co-occurring Track hearing. Number of participants signing the Drug Court Agreement and Order of the Court. Number of participants that receives an initial orientation of the Drug Court Program and/or a phase advancement orientation. Number of days between First Appearance and psychiatric evaluation at SCMHC. Number of days between Initial Drug Court Hearing and first appointment with primary substance abuse treatment provider. Number of group counseling sessions per participant.

7 Number of individual counseling sessions per participant. Number of random urinalyses per participant. Number of clients receiving residential services (in-patient treatment). Number of clients receiving psychiatric services, and medication is necessary. Number of court appearances with the Judge and the Drug Court Team. Number of clients provided case management/community referrals. Number of graduated sanctions/incentives for behavior modification. Number of days spent in jail for sanctions. Number of terminations from the program. Reasons for termination from the program: Number of clients who opt-out. Number of clients who opt-out due to sanction. Number of clients removed for non-compliance. Number of clients who transfer to another Florida circuit. Number of clients graduated from the program. Number of successful completions vs. unsuccessful completions Number of participants who have completed the program within the last year who have committed a new crime. Rate of recidivism vs. rate of recidivism in regular Drug Court.

8 Measures not captured in JSIS: Number of key stakeholders and other potential sources of subject matter and funding expertise. Number of criminal justice staff who have been trained in mental health and substance abuse issues.

9 EXHIBIT "A" SCOPE OF WORK BACKGROUND The Palm Beach County Adult Drug Court program is operational under the management of the Palm Beach County Department of Public Safety, Division of Justice Services and the Fifteenth Judicial Circuit. The program is a cooperative effort between the Board of County Commissioners, Criminal Justice Commission, the Judiciary, State Attorney, Public Defender, Florida Department of Corrections, Palm Beach County Sheriff s Office and contracted community-based service providers (the Consultant). The Palm Beach County Adult Drug Court program is a rehabilitation program designed to identify, case manage, drug test and provide outpatient substance abuse treatment services and inpatient treatment services when necessary, to nonviolent substanceabusing defendants. The goal of the co-occurring track is to provide twenty-five (25) Drug Court participants with co-occurring disorders access to integrated substance abuse and mental health treatment services, increasing the likelihood that they will enter and complete Drug Court at a rate equal to or higher than those solely provided substance abuse treatment. A. Responsibilities of Consultant The Consultant shall provide mental health services to program participants referred by the Drug Court in accordance with and be licensed under Chapter 394, Florida Statutes. B. Staff Responsibilities 1. The Consultant shall identify a Jail Diversion Specialist who will administer an Initial Mental Health Assessment prior to the defendant s First Appearance. 2. The Consultant shall identify a Single Point of Contact staff member. 3. The Consultant shall provide psychiatric evaluations and medication (if needed) within 72 hours of the defendant s Initial Drug Court hearing.

10 C. Treatment Records Progress reports on each participant shall be submitted weekly in a report and/or electronic format acceptable to the Drug Court. D. Weekly Staffing and Court Hearings The Consultant shall send a treatment liaison to the weekly staffings and court hearings of the Drug Court. The liaison shall report information about the participant s progress. The information may include treatment recommendations, missed appointments, and drug test results. The information may also be requested in an electronic format.

11 EXHIBIT "B" SCHEDULE OF PAYMENTS AND PROPOSED BUDGET FOR SERVICES FOR SOUTH COUNTY MENTAL HEALTH CENTER, INC. Unit Billing Estimated Estimated Service Type Rate Number Amount Psychiatric Evaluations Per Person $ $5, Medication Management Monthly $ $18, Medication Yearly $200.00* 25 $5, Total Cost / Maximum Amount $28, *Medication costs not to exceed $ per person, per year.

12 15 TH JUDICIAL CIRCUIT/PALM BEACH COUNTY DRUG COURT CO-OCCURRING TRACK LOG OF CURRENT SOP S SECTION A NUMBER TITLE CURRENT DATE 01 Goals of Co-Occurring Track 10/01/09 02 Entities Involved and Responsibilities 10/01/09 02a Chief Circuit Judge 10/01/09 02b Palm Beach County Board of County Commissioners 10/01/09 02c Department of Public Safety, Division of Justice Services 10/01/09 02d Fifteenth Judicial Circuit Court Administration 10/01/09 02e Drug Court Judge 10/01/09 02f Palm Beach County Criminal Justice Commission 10/01/09 02g Palm Beach County Drug Court Team 10/01/09 02h Assistant State Attorney 10/01/09 02i Assistant Public Defender 10/01/09 02j Palm Beach County Drug Court Coordinator 10/01/09 02k Treatment Provider 10/01/09 02l DOC Probation Supervision Officers 10/01/09 02m Program Secretary 10/01/09 02n Drug Court Program Specialist 10/01/09 02o Substance Abuse Awareness Program Assessor 10/01/09 02p Residential Treatment Provider 10/01/09 02q South County Mental Health Center Liaison 10/01/09 02r Pre-trial Services Supervision Officer 10/01/09 02s Drug Testing Provider 10/01/09 03 Drug Court Team Members 10/01/09 04 Drug Court Team Members Absences from Court 10/01/09

13 SECTION A NUMBER 01 DATE ISSUED 10/01/09 TITLE Goals of the Co-occurring Track ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: Through an Office of Justice Programs federal grant award, the Palm Beach County Drug Court will expand its services to include a track for co-occurring mental health issues. This enhancement grant will provide fifty (50) Drug Court participants with co-occurring disorders access to integrated substance abuse and mental health treatment services concurrently, increasing the likelihood that they will enter and complete Drug Court at a rate equal to or higher than those solely provided substance abuse treatment. The following six (6) goals will assist us in this endeavor. PROCEDURES: Goal #1: Involve key stakeholders and other potential sources of subject matter and funding expertise in expansion and implementation planning activities to increase the number of court-based diversion programs. Goal #2: Provide consultation and training for Drug Court Team Members specifically related to cooccurring disorders, treatment practices, incentives and sanctions and support services. Goal #3: Identify and divert Drug Court Co-occurring Track eligible offenders as early as possible and provide participants with co-occurring disorders access to collaborative substance abuse and mental health treatment services. Goal #4: Increase the quantity and quality of mental health and other services available to mentally ill offenders. Goal #5: Increase the Drug Court completion rate for participants with co-occurring disorders. Goal #6: Reduce recidivism of the mentally ill in the criminal justice system.

14 SECTION A NUMBER 02 DATE ISSUED 10/01/09 TITLE Entities Involved and Responsibilities ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: Due to the various individuals and entities involved in the Drug Court, the purpose of this section is to explain the roles of those entities as well as their positions, responsibilities and interdependence relative to the Palm Beach County Drug Court Co-occurring Track. PROCEDURES: The individuals and entities involved in the Co-occurring Track Drug Court are as follows: a. Chief Judge, 15 th Judicial Circuit b. Palm Beach County Board of County Commissioners c. Department of Public Safety, Division of Justice Services d. 15 th Judicial Circuit Court Administration e. Palm Beach County Drug Court Judge f. Palm Beach County Criminal Justice Commission g. Palm Beach County Drug Court Team h. Assistant State Attorney i. Assistant Public Defender j. Palm Beach County Drug Court Coordinator k. Treatment Providers l. Department of Corrections Probation Supervision Officer m. Program Secretary n. Drug Court Program Specialist o. Comprehensive Assessment Provider p. Residential Treatment Provider q. South County Mental Health Center Liaison r. Pre-Trial Services Supervision Officer

15 SECTION A NUMBER 02a DATE ISSUED 10/01/09 TITLE Chief Circuit Judge ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Chief Circuit Judge relative to the Drug Court Co-occurring Track. PROCEDURES: The Chief Judge of the Circuit has final authority over all Court matters.

16 SECTION A NUMBER 02b DATE ISSUED 10/01/09 TITLE Palm Beach County Board of County Commissioners ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Palm Beach County Board of County Commissioners relative to the Drug Court Co-occurring Track. PROCEDURES: The Palm Beach County Board of County Commissioners approved acceptance of the Office of Justice Programs FY09 Drug Court Discretionary Grant (2009-BX-0016) in the amount of $200,000 for Palm Beach County Drug Court for the period of September 1, 2009 to August 31, The Palm Beach County Board of County Commissioners has financial authority over countyfunded Drug Court matters.

17 SECTION A NUMBER 02c DATE ISSUED 10/01/09 TITLE Department of Public Safety, Division of Justice Services ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role and responsibilities of the Department of Public Safety and the Division of Justice Services, as they relate to the Drug Court Co-occurring Track. PROCEDURES: The Department of Public Safety has authority over county-funded Drug Court matters, including: Contracted professional services for substance abuse treatment, drug testing and mental health services. Coordination of the involvement of key stakeholders and other potential sources of subject matter and funding expertise in the implementation planning. Assistance with the development of the Implementation Team by seeking agreements and support of committee members.

18 SECTION A NUMBER 02d DATE ISSUED 10/01/09 TITLE Fifteenth Judicial Circuit Court Administration ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Fifteenth Judicial Circuit Court Administration, as it relates to the Drug Court Co-occurring Track. PROCEDURES: The Fifteenth Judicial Circuit Court Administration has the following responsibilities: Provide Court Administration Mental Health Operations Manager. Provide Drug Court Coordinator.

19 SECTION A NUMBER 02e DATE ISSUED 10/01/09 TITLE Drug Court Judge ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Drug Court Judge as it relates to the Drug Court Co-occurring Track. PROCEDURES: The Drug Court Judge has the following responsibilities: Presides over all Drug Court Co-occurring Track hearings and pre-hearing staffings. Applies formal application of Incentives and Sanctions. Acts as Drug Court liaison to the Chief Judge.

20 SECTION A NUMBER 02f DATE ISSUED 10/01/09 TITLE Palm Beach County Criminal Justice Commission ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Palm Beach County Criminal Justice Commission relative to the Drug Court Co-occurring Track. PROCEDURES: The Palm Beach County Criminal Justice Commission has the following responsibilities: Evaluates the implementation process and outcomes.

21 SECTION A NUMBER 02g DATE ISSUED 10/01/09 TITLE Palm Beach County Drug Court Team ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Drug Court Team, specifically as it relates to the Drug Court Cooccurring Track. PROCEDURES: The Drug Court Team has the following responsibilities: Participates in weekly Drug Court Co-occurring Track hearings and pre-hearing staffings. Attends training specifically related to co-occurring disorders, treatment practices, incentives and sanctions and support services. Visits neighboring counties to observe how defendants with co-occurring disorders are managed in various other Drug Courts. Monitors participant progress and follows up on individual needs. Provides input to the court concerning the application of graduated sanctions and incentives for behavior modifications. Locates and recommends utilization of ancillary social services. Assists in the collection of Drug Court Program data. Identifies and trains back-up staff to fill in during vacations and illness.

22 CO-OCCURING TRACK STANDARD OPERATING PROCEDURES SECTION A NUMBER 02h DATE ISSUED 10/01/09 TITLE Assistant State Attorney ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Assistant State Attorney relative to the Drug Court Co-occurring Track. PROCEDURES: The Assistant State Attorney has the following responsibilities: Participates in the screening of candidates for eligibility. Makes the determination if screening criteria is to be waived. Refers candidates to a Drug Court Specialist for scheduling of the Drug Court Initial Hearing. Attends all Drug Court staffings. Appears in court to represent the State at all Drug Court hearings. Files necessary legal documents. Participates in a coordinated strategy for responding to positive drug tests and other instances of non-compliance. Agrees that a positive drug test or open court admission of drug possession or use will not result in the filing of additional drug charges based upon that admission. 15 TH JUDICIAL CIRCUIT/PALM BEACH COUNTY DRUG COURT

23 STANDARD OPERATING PROCEDURE # A02h DATED 10/01/09 PAGE _2 Makes decisions regarding the participant s continued enrollment in the program based on performance in treatment rather than on legal aspects of the case, barring additional criminal behavior. Is a Drug Court Team member.

24 SECTION A NUMBER 02i DATE ISSUED 10/01/09 TITLE Assistant Public Defender ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Assistant Public Defender relative to the Drug Court Co-occurring Track. PROCEDURES: The Assistant Public Defender has the following responsibilities: Participates in the assessment of candidates for eligibility at First Appearance. Attends all Drug Court staffings. Represents defendants at all Drug Court hearings.files necessary legal documents. Participates in a coordinated strategy for responding to positive drug tests and other instances of non-compliance. Reviews arrest warrant, affidavits, charging document, and other relevant information, and reviews all program documents (e.g. waivers, written agreements). Fully advises the defendant as to the nature and purpose of the Drug Court, the rules governing participation, the consequences of abiding or failing to abide by the rules, and how participating or not participating in the Drug Court will affect his or her interests. Explains all of the rights that the defendant will temporarily or permanently relinquish. Gives advice on alternative courses of action, including legal and treatment alternatives available outside the Drug Court program, and discusses the long-term benefits of sobriety and a drug-free life.

25 STANDARD OPERATING PROCEDURE # A02i DATED 10/01/09 PAGE 2 Explains that because criminal prosecution for admitting to alcohol or drug use in open court will not be invoked, the defendant is encouraged to be truthful with the judge and treatment staff. Informs the participant that he or she will be expected to speak directly to the judge, not through an attorney, unless a specific legal issue arises that requires attorney intervention. Is a Drug Court Team member.

26 SECTION A NUMBER 02j DATE ISSUED 10/01/09 TITLE Palm Beach County Drug Court Coordinator ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Palm Beach County Drug Court Coordinator, as it relates to the Drug Court Co-occurring Track. PROCEDURES: The Palm Beach County Drug Court Coordinator has the following responsibilities: Coordinates activities and communicates to all Drug Court Team members and ancillary social service agencies. Attends trainings specifically related to co-occurring disorders, treatment practices, incentives and sanctions and support services. Visits neighboring counties to observe how defendants with co-occurring disorders are managed in various other Drug Courts. Prepares and assists with contracts for professional services (treatment, mental health services and drug testing). Maintains Drug Court budget and approves Drug Court budget expenditures. Writes and updates Co-occurring Track Standard Operating Procedures. Is responsible for data collection for purposes of program evaluation. Data will include but is not limited to the number of individuals participating, successful completions, number of technical violations of supervision, terminations, days spent in jail, and participants and/or graduates who have committed new crimes. Is a Drug Court Team member.

27 SECTION A NUMBER 02k DATE ISSUED 10/01/09 TITLE Treatment Provider ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Treatment Provider, Counseling Services of Lake Worth, relative to the Drug Court Co-occurring Track. PROCEDURES: The Treatment Provider has the following responsibilities: Coordinates through the Drug Court Program office. Develops an individual treatment plan for each program participant, and updates the treatment plan at least once a month. The treatment plan will contain goals and measurable objectives to address the needs identified in the participant s clinical assessment. Conducts group and individual counseling sessions, providing co-occurring treatment based on SAMHSA s Co-occurring Disorders: Integrated Dual Diagnosis Treatment Evidence-Based Practices Program. Submits participant progress reports weekly in a written and/or electronic format. Coordinates with ancillary social service agencies, recording referrals made to agencies on the corresponding participant s progress report. Signs off on Phase Advancement Tracking Sheets, allowing for the advancement of the participant through Drug Court program phases. Complies with all articles and responsibilities contained within the Palm Beach County Board of County Commissioners Contract for Consulting/Professional Services, including section Exhibit A and B.

28 STANDARD OPERATING PROCEDURE # A02k DATED 10/01/09 PAGE 2 Attends trainings related to co-occurring disorders, treatment practices, incentives and sanctions and support services. Visits neighboring counties to observe how defendants with co-occurring disorders are managed in various other Drug Courts. Is a Drug Court Team member.

29 SECTION A NUMBER 02l DATE ISSUED 10/01/09 TITLE DOC Probation Supervision Officers ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Department of Corrections (DOC) Supervision Officers relative to the Drug Court as it relates to the Drug Court Co-occurring Track. PROCEDURES: The DOC Probation Supervision Officers have the following responsibilities: Coordinate through Drug Court Coordinator. Are responsible for reviewing Drug Court Participant Agreements with applicants during or after court hearings and for obtaining their signatures for entrance into program. Assume supervision of Drug Court participants after they are accepted into the Drug Court Program. Ensure participant compliance with program court orders. Conduct field and office visits. Obtain urine specimens from participants when necessary. Report participants compliance or non-compliance to the court. Determine if participants are engaging in criminal activity. Attend trainings related to co-occurring disorders, treatment practices, incentives and sanctions and support services.

30 STANDARD OPERATING PROCEDURE # A02l DATED 10/01/09 PAGE 2 Visit neighboring counties to observe how defendants with co-occurring disorders are managed in various other Drug Courts. File defendant-related documents. Maintain demographic defendant information. Assist in compiling and collecting Drug Court information for statistical analysis. Ensure the timely submission and receipt of documents necessary to ensure data collection for purposes of program evaluation. Coordinate with ancillary social service agencies, and report all defendant referrals to the Drug Court Program Office. Maintain compliance with all DOC Probation job requirements. Are Drug Court Team members.

31 PALM BEACH COUNTY DELINQUENCY DRUG COURT STANDARD OPERATING PROCEDURES SECTION A NUMBER 02m DATE ISSUED 10/01/09 TITLE Program Secretary ( x ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure outlines the primary responsibilities of the Drug Court Program Secretary as it relates to the Drug Court Co-occurring Track. PROCEDURES: The Program Secretary has the following responsibilities: Maintains administrative files. Prepares forms, reports, letters, etc. for Drug Court Coordinator. Receives telephone calls from participants, citizens, judges, etc. regarding the Drug Court Program. Collects fees, generates receipts and assists in tracking program-related treatment payments. Operates and maintains the database containing information about Drug Court participants. Maintains information on court cases. Orders all supplies and graphics. Performs other duties as assigned.

32 STANDARD OPERATING PROCEDURE # A02m DATED 10/01/09 PAGE 2 Attends trainings related to co-occurring disorders, treatment practices, incentives and sanctions and support services. Visits neighboring counties to observe how defendants with co-occurring disorders are managed in various other Drug Courts. Is a Drug Court Team member.

33 SECTION A NUMBER 02n DATE ISSUED 10/01/09 TITLE Palm Beach County Drug Court Program Specialist ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Palm Beach County Drug Court Program Specialist as it relates to the Drug Court Co-occurring Track. PROCEDURES: The Palm Beach County Drug Court Program Specialist has the following responsibilities: Screens for and determines eligibility of prospective Drug Court Co-occurring Track participants. Administers a Brief Jail Mental Health Screen prior to the defendant s First Appearance. Refers all appropriate defendants to the Jail Diversion Specialist for further evaluation. Completes and distributes the Drug Court Screening Log prior to First Appearance, to the Judge, State Attorney and Public Defender, identifying all Drug Court Cooccurring Track applicants. Calendars eligible Drug Court Co-occurring Track applicants for a Drug Court Initial Hearing within 72 hours of the applicant s First Appearance. Assists eligible applicants with the Drug Court Co-occurring Track application process (i.e., orientations). Operates and maintains the database containing information pertaining to Drug Court Co-occurring Track participants.

34 STANDARD OPERATING PROCEDURE # A02n DATED 10/01/09 PAGE 2 Serves as liaison between the Drug Court Program Office and Department of Corrections and Treatment Providers to ensure the timely submission and receipt of documents necessary to ensure data collection and accountability of each respective entity. Prepares Drug Court Co-occurring Track calendars for Monday and Thursday court hearings, reviewing all scheduled participants progress in the Drug Court Program. Provides direction(s) to participants to ensure that court-ordered sanctions are followed and completed successfully. Identifies participants needs and refers them to ancillary social services such as housing, transportation, vocational training, etc., as needed. Meets individually with participants prior to each of their court hearings to provide ongoing support and expertise through planning, implementation and overall evaluation of each participant s needs. Attends trainings related to co-occurring disorders, treatment practices, incentives and sanctions and support services. Visits neighboring counties to observe how defendants with co-occurring disorders are managed in various other Drug Courts. Is a Drug Court Team member.

35 SECTION A NUMBER 02o DATE ISSUED 10/01/09 TITLE Substance Abuse Awareness Program ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Substance Abuse Awareness Program (SAAP) Assessor, as it relates to the Drug Court Co-occurring Track. PROCEDURES: The SAAP Assessor has the following responsibilities: Prior to Drug Court Initial Hearings, determines if applicants have previously been identified as Co-occurring Track clients. Performs the Comprehensive Assessment and determines whether the applicant is appropriate for treatment, as well as administering the Brief Jail Mental Health Screen (if indicated and not already completed). Reports results of Comprehensive Assessment and Brief Jail Mental Health Screen during Initial Hearings.

36 SECTION A NUMBER 02p DATE ISSUED 10/01/09 TITLE Residential Treatment Provider ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Residential Treatment Provider relative to the Drug Court Cooccurring Track. The Drug Court budget allows for outpatient treatment only. If a participant requires and accepts residential treatment, it is funded by the State of Florida Department of Corrections (DOC). All DOC inpatient treatment consists of sixty days in residential treatment and four months in a halfway house. PROCEDURES: The Residential Treatment Provider has the following responsibilities: Provides residential treatment services when necessary to participants who are under the supervision of DOC probation/pre-trial diversion officers. Provides the Drug Court Team with frequent updates such as progress in treatment and recommended aftercare plan. Provides the Drug Court Team with projected discharge dates. Ensures participants comply with all procedures of the residential treatment provider, as instructed by their DOC probation/pre-trial officer.

37 SECTION A NUMBER 02q DATE ISSUED 10/01/09 TITLE South County Mental Health Center ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of South County Mental Health Center, as it relates to the Drug Court Co-occurring Track. PROCEDURES: South County Mental Health Center has the following responsibilities: provides a Jail Diversion Specialist who will assist with screening for eligibility of prospective Drug Court Co-occurring Track participants by administering an Initial Mental Health Assessment prior to the defendant s First Appearance. identifies a Single Point of Contact (SPOC) staff member with whom the participant will meet during their first appointment. provides a psychiatric evaluation, diagnosis and medication (if needed) for all participants within 72 hours of the Initial Drug Court Hearing. develops a medication plan for program participants, if needed, and provide ongoing medication management appointments as indicated, including advising the participant regarding other sources of payment for medication, to ensure compliance with medication once the grant funding expires. communicates with the participants substance abuse treatment provider to ensure ongoing continuity of care and integrated treatment. attends all Drug Court Co-occurring Track court hearings and pre-hearing staffings. coordinates through the Drug Court program office.

38 STANDARD OPERATING PROCEDURE # A02q DATED 10/01/09 PAGE 2 ensures the timely submission and receipt of documents necessary to ensure data collection for purposes of program evaluation. attends training related to co-occurring disorders, treatment practices, incentives and sanctions and support services. visits neighboring counties to observe how participants with co-occurring disorders are managed in various other Drug Courts. complies with all articles and responsibilities contained within the Palm Beach County Board of County Commissioners Contract for Consulting/Professional Services, including Exhibit A and B. is a Drug Court Team member.

39 SECTION A NUMBER 02r DATE ISSUED 10/01/09 TITLE Pre-Trial Services Supervision Officer ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Pre-trial Services Supervision Officer, as it relates to the Drug Court Co-occurring Track. PROCEDURES: The Pre-trial Services Supervision Officer has the following responsibilities: Monitors Supervised Own Recognizance (SOR) compliance of Drug Court applicants until the point at which the applicant is officially accepted as a participant into the Drug Court program at his or her Drug Court Initial or Treatment Status Hearing. Upon instruction of the Drug Court Judge, places identified Drug Court participants on nonpaying, non-reporting SOR while in a residential inpatient treatment facility, whether through Drug Court/DOC or through private means. Prepares warrants for violations of SOR, when necessary, for the Drug Court Judge s signature.

40 SECTION A NUMBER 02s DATE ISSUED 10/01/09 TITLE Drug Testing Provider ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains the role of the Drug Testing Provider, Drug Testing and Counseling Services, relative to the Drug Court Co-occurring Track. PROCEDURES: The Drug Testing Provider has the following responsibilities: Conducts urinalysis drug testing on the participants selected for random drug testing by the Drug Court Program office. Tests for the presence of drugs as determined by the Drug Court, including such elements as: cocaine, marijuana, alcohol, opiate, benzodiazepine, amphetamine, OxyContin (oxycodone) or any substance of abuse that a participant may be most likely to use. Provides a qualified same sex staff person to observe all collections. Submits one day s test results to the Drug Court Program office by the end of the next business day, in a written report and/or electronic format. Makes testing available to Drug Court participants during the hours of 8:00 am to 8:00 pm, Monday through Friday. Coordinates through the Drug Court Program office. Complies with all articles and responsibilities contained within the Palm Beach County Board of County Commissioners contract for Consulting/Professional Services, including section Exhibit A and B. Is a Drug Court Team member.

41 SECTION A NUMBER 03 DATE ISSUED 10/01/09 TITLE Drug Court Team Members ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: Drug Court takes place in a non-adversarial setting and is not intended to establish guilt or innocence, but to provide expedient and supervised involvement in community treatment. With that in mind, the purpose of the Drug Court Team is to assist participants in making a successful transition to the community. The professionals assigned to this team must understand and accept this approach. PROCEDURES: The following individuals comprise the Drug Court Team: Honorable Krista Marx 3228 Gun Club Rd. West Palm Beach, FL Phone: Fax: Cathy Iho, Asst. Public Defender 3228 Gun Club Rd. West Palm Beach, FL Phone: Fax: Nadene Reynolds, Asst. State Attorney and/or Lisa G. Satcher, Asst. State Attorney 3228 Gun Club Rd. West Palm Beach, FL Phone: Fax: Lisa Collie, Correctional Probation Sr. Officer Florida Department of Corrections 423 Fern Street West Palm Beach, FL Phone: Fax: Carol Bickerstaff, Asst. Public Defender 3228 Gun Club Rd. West Palm Beach, FL Phone: Fax: Rodney Smith, Correctional Probation Sr. Officer Florida Department of Corrections 423 Fern Street West Palm Beach, FL Phone: Fax: Dorrie Tyng, Drug Court Coordinator Palm Beach County Drug Court 3228 Gun Club Road, Room B-126 West Palm Beach, Fl Phone: Fax: Maria Stevens, Court Program Specialist Palm Beach County Drug Court 3228 Gun Club Road, Room B-126 West Palm Beach, Fl Phone: Fax:

42 STANDARD OPERATING PROCEDURE# A03 DATED 10/01/09 PAGE 2 Carie Abreu, Drug Court Specialist Palm Beach County Drug Court 3228 Gun Club Road, Room B-126 West Palm Beach, Fl Phone: Fax: James McCourt, Drug Court Specialist Palm Beach County Drug Court 3228 Gun Club Road, Room B-126 West Palm Beach, Fl Phone: Fax: Sheree Masi, Drug Court Secretary Palm Beach County Drug Court 3228 Gun Club Road, Room B-126 West Palm Beach, Fl Phone: Fax: Maya de Gaspe, SAAP Assessor 3228 Gun Club Road, Room B-126 West Palm Beach, Fl Phone: Fax: Laura Carakatsanis, Treatment Liaisons, DT&CS 2677 Forest Hill Blvd. Suite 102 West Palm Beach, Fl Phone: Fax: Teresa Camizzi, Treatment Liaison, CARP 5400 East Avenue, P. O. Box 2507 West Palm Beach, Fl Phone: Fax: Diana Ebersold, Treatment Liaison, DAF 400 South Swinton Avenue Delray Beach, Fl Phone: Fax: Steve Ladd, Treatment Liaison, CSLW 416 North Dixie Highway Lake Worth, Fl Phone: Fax: Brenda Nieves, Mental Health Liaison South County Mental Health Center, Inc S. Military Trail Delray Beach, Fl

43 SECTION A NUMBER 04 ISSUED 10/01/09 TITLE Drug Court Team Members Absences from Court ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure explains how the Drug Court will operate when a Team member is absent from the Drug Court Co-occurring Track Hearings. PROCEDURES: In the event of absences, it will be the individual team member s responsibility to ensure that the Drug Court Program Office be given an alternate contact person and phone number, in the event information is needed in open court.

44 15 th JUDICIAL CIRCUIT/PALM BEACH COUNTY DRUG COURT CO-OCCURRING TRACK LOG OF CURRENT SOP S SECTION B NUMBER TITLE CURRENT DATE 01 Drug Court Hearing Types 10/01/09 01a First Appearance 10/01/09 01b Drug Court Initial Hearing 10/01/09 01c Drug Court Staffing 10/01/09 01d Drug Court Status Hearing 10/01/09 01e Drug Court Graduation 10/01/09 02a Graduation Certificate of Achievement 10/01/09 02b Graduation Program 10/01/09 03 Drug Court Co-occurring Track Eligibility Criteria 10/01/09 04 Brief Jail Mental Health Screen 10/01/09 05 Flow Chart 10/01/09 06a Random Drug Testing Policy 10/01/09 06b Random Drug Testing Instruction Sheet 10/01/09 07 Participant Files 10/01/09 08 Participant Phases 10/01/09 09 Drug Court Short List 10/01/09 10 Court Management Docket -CMD- 10/01/09 11 Drug Court Reporting For Participants At Halfway Houses 10/01/09

45 SECTION B NUMBER 01 DATE ISSUED 10/01/09 TITLE Drug Court Hearing Types ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This section specifies the types of hearings which take place in the Drug Court Co-occurring Track. PROCEDURES: There are four (4) types of hearings which take place in Drug Court. They are: a. First Appearance b. Drug Court Initial Hearing c. Drug Court Status Hearing d. Drug Court Graduation

46 SECTION B NUMBER 01a DATE ISSUED 10/01/09 TITLE First Appearance ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: All eligible defendants who are booked into the Palm Beach County Jail on qualifying charges, who would benefit from a Drug Court program, and who are unable to bond out of jail will be interviewed by the Drug Court Program Specialist prior to First Appearance, thus allowing eligible participants to be identified early and placed into the Drug Court Co-occurring Track. PROCEDURES: Screening/interviewing for eligible defendants will take place prior to First Appearance, Monday through Friday, beginning at 9:00 a.m. in Courtroom #1 of the Gun Club Criminal Justice Complex. Defendants interviewed by the Drug Court Program Specialist shall be those meeting the eligibility criteria outlined in S.O.P. B05. Defendants will be given the Brief Jail Mental Health Screen and, if indicated, will be referred to the Jail Diversion Specialist who will administer an Initial Mental Health Assessment to determine if the defendant meets the criteria for the Cooccurring Track. If after an explanation of the Drug Court Program is given, the defendant is not interested in the program, or if newly-discovered information disqualifies the defendant, he/she will remain set for a traditional First Appearance Hearing. If the defendant is interested and qualified, he/she shall be given an Initial Orientation packet, which contains instructions for completing four (4) AA/NA meetings, locations of meetings, proof of attendance sheets and information pertaining to his/her appointment at the South County Mental Health Center for a psychological evaluation. The court will reset the case for an Initial Drug Court Hearing to be held at 11:30 a.m. on the next available Monday or Thursday within 72 hours of the First Appearance Hearing. 15 TH JUDICIAL CIRCUIT/PALM BEACH COUNTY DRUG COURT

47 STANDARD OPERATING PROCEDURE# B01a DATED 10/01/09 PAGE 2 The court will order that the defendant/applicant be released from jail on Supervised O.R. and instructions will be given to him/her by the Pre-Trial Services officer before leaving the court holding area. When the applicant signs the Palm Beach County Drug Court Agreement and Order of Court and becomes a Drug Court participant, the court will terminate the participant s S.O.R and place him/her on O.R.

48 SECTION B NUMBER 01b DATE ISSUED 10/01/09 TITLE Drug Court Initial Hearing ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: Defendants appearing at the Drug Court Initial Hearing are those individuals who are: 1) referred at the time they bond out of jail, 2) referred from Arraignment, or 3) referred from other Court Divisions and have qualifying pending charges and want help through the Drug Court Co-occurring Track. The purpose of the Drug Court Co-occurring Track Initial Hearing is to ensure that those individuals eligible for participation in the Drug Court Co-occurring Track have a clear understanding of what will be expected of them if they are admitted into the Drug Court Program. PROCEDURES: The Drug Court Co-occurring Track Initial Hearing shall be held on Mondays and Thursdays at 11:30 a.m. in Courtroom #2 of the Gun Club Criminal Justice Complex. Defendants appearing at the Drug Court Co-occurring Track Initial Hearing shall be those meeting the eligibility criteria outlined in S.O.P. B05. The Drug Court Initial Hearing defendants cases should be called at the conclusion of the cases of those in attendance for Status Hearings in order to give the Initial Hearing participants the opportunity to observe how Drug Court Co-occurring Track works. The Drug Court Initial Hearing defendants cases should be called at the conclusion of the cases of those in attendance for Status Hearings so that the applicants who have been referred from Arraignment or from other Court Divisions can receive a Comprehensive Assessment to address treatment needs and determine if they are appropriate for the Drug Court Co-occurring Track. If it is discovered at the Drug Court Co-occurring Track Initial Hearing that the defendant is not interested in the program, or if newly-discovered information disqualifies the defendant, then he/she will be set for a plea conference.

49 STANDARD OPERATING PROCEDURE # B01b DATED 10/31/08 PAGE 2 If the defendant is still interested and qualified at the Drug Court Initial Hearing and found to be appropriate for participation in Drug Court, the defendant will be directed to the Department of Corrections Probation Supervision Officer to review and sign the Palm Beach County Drug Court Agreement and Order of Court. The defendant will also be directed to the Drug Court Program Specialist for further information, including a phase orientation and colored folder. The new participants will be instructed to begin all phase requirements immediately. The court will reset the participant s case for a Status Hearing to be held at 11:30 a.m. on the closest Monday or Thursday within 7 business days of the Drug Court Initial Hearing.

50 SECTION B NUMBER B01c DATE ISSUED 10/01/09 TITLE Drug Court Staffing ( X ) This is a new procedure. ( ) This procedure: ( ) Supersedes ( ) Rescinds ( ) Amends SOP#, Dated PURPOSE/SCOPE: This procedure describes the Drug Court Staffing as it pertains to the Drug Court Co-occurring Track. PROCEDURES: Drug Court Staffing is a pre-hearing meeting of all members of the Drug Court Team to discuss the progress or lack of progress of each participant scheduled for a hearing that day. Team members will provide input in a non-adversarial manner, with the intent being agreement upon a graduated sanction or reward/incentive for each participant. Although it is each Team member s responsibility to provide information and recommendations to the Judge, the Judge ultimately has the final decision. The Drug Court Program office will prepare a written court docket of all participants scheduled for hearing that day, containing the following information: names of all participants and/or applicants scheduled in Division KD on that day, in conjunction with the Clerk s calendar (Banner). names of all participants who qualify for Short List (SOP B09) or Court Management Docket CMD (SOP B10). all positive, dilute, invalid/abnormal or no show drug test results for each participant since his/her last court action. names of all participants/applicants who are in custody, along with the reason, i.e., failure to appear, participating in Drug Farm (S.T.A.R.), new arrest, etc. names of participants who are presently in residential treatment, with the name of treatment facility, date of entry and projected discharge date.