HR Consulting Services. Briefing by. Human Resources Department
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1 HR Consulting Services Briefing by Human Resources Department CITY OF HOUSTON BUDGET AND FISCAL AFFAIRS COMMITTEE JULY 8, 2014
2 OVERVIEW 2 BACKGROUND FACTS: The HR Department is proposing to contract with expert-in-the-field consulting firms to provide professional consulting services for the Health Benefits Fund, other funds, and for valuations required by state and federal law. FY15 health benefits costs are projected to be $315 million. The city s GASB-45 liability for post employment retiree benefits is more than $2 billion. Projected annual Benefits consulting costs as a percent of expected Health Benefit Fund expenses in FY15 is: FY15 PROJECTED HEALTH BENEFITS COSTS FY15 PROJECTED CONSULTING COSTS FY15 CONSULTING COSTS AS % OF HEALTH BENEFITS COSTS $315,000,000 $518, %
3 PROCUREMENT PROCESS 3 Human Resources and Strategic Purchasing drafted and released the RFP for Consulting Services and a Data Warehouse. The RFP was released on December 13, 2013 RFP due date was January 30, 2014 Eleven consulting firms responded An evaluation committee of seven core members and an ad hoc committee consisting of six subject matter experts evaluated and rated each of the proposals. Strategic Benefits Planning & Design Division of HR Department Financial Risk Management - Division of HR Department Workers Compensation and Safety - Division of HR Department Strategic Purchasing - Division of Finance Department Houston Information Technology Services (HITS)
4 PROCUREMENT PROCESS CONT D 4 Invitation to Propose: In conjunction with publication of ads in the Houston Chronicle and the Houston Business Journal, invitations were sent to several firms requesting they submit proposals in response to the RFP: Aon Consulting, Inc. Arthur J. Gallagher & Co. Buck Consultants Chapman Schewe Frost HR Consulting Grant Thornton Holmes Murphy Mercer Milliman Segal Consulting Many others
5 PROCUREMENT PROCESS CONT D 5 Criteria for evaluation of proposals: The ability of the consultant to perform the detailed Scope of Services requested in the RFP Expertise Financial competitiveness Financial stability of the firm Reputation and the city s past experience with the consulting firm Scoring criteria Oral presentations Systems and Technical capabilities Commitment to the MWBE Program
6 WHO SUBMITTED PROPOSALS? 6 Eleven consulting firms responded: Aon Consulting, Inc. Arthur J. Gallagher & Co. Buck Consultants Chapman Schewe Frost HR Consultants Holmes Murphy Segal Consulting Sigma Risk Management Six Degrees Health Starsoft Solutions The Hay Group
7 WHO WAS SELECTED & WHY? 7 Based upon quoted fees, responses to an in-depth questionnaire, reputation, expertise to perform the required projects, and oral presentations the Evaluation Committee selected the following vendors: Aon Consulting, Inc. Arthur J. Gallagher & Co. Frost HR Consultants Segal Consulting
8 SCOPE OF PROJECTS 8 Projects to be performed will include: Requests for Proposals and Analyses for: TPA for the Healthcare Delivery System Medicare Plans Dental Supplemental Insurance Group Term Life TPA for Long Term Disability Vision Administrator for FSA / Dependent Care Short-Term Disability Plan
9 SCOPE OF PROJECTS CONT D 9 Program and vendor management for all health benefits Actuarial valuations / reviews for: All medical/pharmacy, LTD, and workers compensation Incurred but not Reported (IBNR) claims GASB-45 post retirement liability study, and recommendations for lowering this long-term liability Retiree Drug Subsidy (RDS) program Procedures and plan compliance audits for: Medical and prescriptions drug plans Health plan performance guarantees Long Term Disability Flexible Spending / Dependent Care accounts Member eligibility
10 COST OF PROJECTS 10 COSTS BY PROJECT TYPE COSTS BY FUND PROJECT 5-YEAR CONTRACT VALUE FUND 5-YEAR CONTRACT VALUE RFPs $624,000 Health Benefits $3,169,736 Actuarial Services $456,139 Long Term Disability $183,975 Auditing Services $1,203,000 Workers' Compensation $35,741 Medical / Medicare / Rx Ongoing Consulting Projects $688,500 5-YEAR TOTAL $3,389,452 Miscellaneous Projects* $417,813 Note: These projects will not affect the 5-YEAR TOTAL $3,389,452 General fund. *Miscellaneous projects include contingency projects, satisfaction surveys, PPACA compliance evaluation, annual review of performance guarantees, etc.
11 11 COST OF PROJECTS / MWBE PARTICIPATION COSTS BY CONSULTANT MWBE PARTICIPATION CONSULTANT 5-YEAR CONTRACT VALUE CONSULTANT Aon Consulting, Inc. $921,977 Aon Consulting, Inc. MWBE VENDOR W. J. Alexander & Associates GOAL % 24% Frost HR Consulting $117,975 Frost HR Consulting Foundation Strategies 24% Arthur J. Gallagher & Co. $1,025,000 Arthur J. Gallagher & Co. Segal Consulting $1,324,500 Segal Consulting 5-YEAR TOTAL $3,389,452 Lacey Newday Consulting Foundation Strataegies MWBE vendor selection in process 24% 24%
12 RECOMMENDATION 12 Approve: Three-year contracts, with two one-year options, for consultants to provide consulting services to maintain costeffective and legally compliant benefits plans for City of Houston employees, retirees and their dependents. The consultants of choice are: Aon Consulting Frost HR Consulting Arthur J. Gallagher & Company Segal Consulting
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