DRAFT MINUTES Board of Directors Meeting Alameda-Contra Costa Transit District

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1 DRAFT MINUTES Board of Directors Meeting Alameda-Contra Costa Transit District Wednesday, October 18, :00 p.m. Board of Directors: Joe Bischofberger, Vice President, (Director Ward V) Joe Wallace, Director Ward I Dolores Jaquez, Director Ward III Greg Harper, President (Director Ward II) Dennis Hayashi, Director Ward IV Rebecca Kaplan, Director at Large H. E. Christian Peeples, Director at Large The Alameda-Contra Costa Transit District Board of Directors held a regular meeting on Wednesday, October 18, The meeting was called to order at 1:23 p.m. with President Harper presiding. Upon call of the roll, the following Board members responded with their names: Directors Wallace, Jaquez, Hayashi, Kaplan, Peeples, Vice President Bischofberger and President Harper 7 Directors Absent None. General Counsel announced that the Board would adjourn to Closed Session to discuss the items listed on the Closed Session agenda. The Board convened in Closed Session at 1:24 p.m. At 2:10 p.m. the Board convened the Regular Board of Directors meeting. members were present. All board Public Comment No public comment was offered. Consent Calendar Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered individually. MOTION: WALLACE/PEEPLES to approve the Consent Calendar as presented ( ). Board of Directors October 18, 2006 Page 1 of 5

2 1. Operations Committee (October 4, 2006 meeting) recommendations: Receive a. Operations Committee minutes of September 6, b. Report regarding the criteria for vehicle assignment (Requested by Director Kaplan 5/10/06) (GM Memo No ) Approve c. Adoption of Resolution No regarding the National Incident Management System (NIMS) (GM Memo No ). 2. Planning Committee (October 4, 2006 meeting) recommendations: Receive a. Planning Committee minutes of September 6, b. Update on the Oakland Zoo Park and Ride Feasibility Study (GM Memo No ). 3. Board Matters a. Consider approving Board minutes of October 4, b. Consider authorizing Director Wallace to attend Legislative Committee meetings in Washington, D.C. on December 6-8, 2006 (DS Memo No ). Regular Calendar 4. Consider adoption of Resolution No authorizing the General Manager to enter into an employment agreement for the position of Special Assistant to the Chief Financial Officer and amend the budget for the Chief Financial Officer accordingly (GM Memo No ). MOTION: WALLACE/PEEPLES to adopt Resolution No as presented ( ). 5. Consider authorizing the General Manager: To utilize grant funds from Chevron Corporation to obtain bids and award contracts to remodel the D-4 Maintenance conference room as a hydrogen fuel cell conference/education center; and Enter into a contract with UC Berkeley s Lawrence Hall of Science for the implementation of hydrogen science education in District-area schools (GM Memo No ). Board of Directors October 18, 2006 Page 2 of 5

3 MOTION: WALLACE/PEEPLES to approve Items 1 and 2 as outlined in the staff report ( ). 6. Consider update on the renovation plans for the AC Transit Board Meeting Room (GM Memo No ). Consensus was reached on the following points: Installation of recessed computer monitors on the dais (allow the consultant to determine whether to install individual monitors or one for every other board member.) Drop-down screen for public viewing. Improved lighting as proposed. Use of non-reflective soundproof material behind the dais. Use of fabric wall panels. 7. Continued External Affairs Committee Recommendation(September 20, 2006 meeting): Consider authorizing the transmittal to the cities and counties in the District s service area of a model resolution regarding AC Transit s Designing with Transit: Making transit integral to East Bay communities a handbook for elected officials (GC Memo No ) (Requested by committee 4/19/06) (Awaiting report on input from MTC.) MOTION: KAPLAN/BISCHOFBERGER to approve as presented ( ). Ayes: Director Kaplan, Vice President Bischofberger, Directors Wallace, Jaquez, Hayashi, Peeples, President Harper Consider authorizing Director Kaplan to attend the International Gay and Lesbian Leadership Conference in Houston, Texas on November 16-19, 2006 (DS Memo No ). Board of Directors October 18, 2006 Page 3 of 5

4 MOTION: WALLACE/PEEPLES to approve as presented ( ). Ayes: Directors Wallace, Peeples, Hayashi, Kaplan, Vice President Bischofberger - 5 Noes: President Harper - 1 Abstain: Director Jaquez Consider reviewing draft agenda for the Board Retreat scheduled for November 29, 2006 (DS Memo ). Consensus to approve the agenda as presented. 10. Consider verbal reports from the Chair of the External Affairs Committee on legislative matters (Note: Pursuant to Policy No. 100, the Board may take action on legislative matters requiring immediate action.) No items requiring action were forwarded by Committee. 11. Report on actions(s) taken during Closed Session [Will be reported after the conclusion of Closed Session.] Consensus, by unanimous vote, to authorize the General Counsel to sign a waiver of conflict with Hansen and Bridges in the case of Harris v. AC Transit ( ). 12.Consider amendments to the District Secretary s employment contract (verbal). Continued to November 1, Board/Staff Comments (Government Code Section ) Agenda Planning Referred to Closed Session Update concerning bathrooms for bus operators at the next Closed Session (Requested by Director Kaplan). Referred to November 1, 2006 Board Meeting Verbal update on sign-ups (Requested by Vice President Bischofberger). CLOSED SESSION: Conference with Legal Counsel Existing Litigation (Government Code Section Subdivision (a)) Doris Harris v. AC Transit, Alameda County Superior Court Case No. RG Board of Directors October 18, 2006 Page 4 of 5

5 Conference with Labor: (Government Code Section ) Agency Negotiator: General Manager Employee Organization: Paratransit, Local 192, ATU Local 192, AFSCME, Local 3916; IBEW, Local 1245 Unrepresented Employees Labor Negotiations Board Officers: (Government Code Section ) Committee Negotiators: Director Bischofberger, Chair President Harper Director Peeples Public Employee Performance Evaluation: (Government Code Section 54957) Title: General Manager Title: General Counsel Title: District Secretary Adjournment There being no further business to come before the Board at this time, the meeting was adjourned at 3:45 p.m. The next meeting is scheduled for Wednesday, November 1, Rose Martinez District Secretary Board of Directors October 18, 2006 Page 5 of 5

MOTION: BISCHOFBERGER/WALLACE to receive report as presented (7-0-0-0).

MOTION: BISCHOFBERGER/WALLACE to receive report as presented (7-0-0-0). INFORMATION ITEM AC TRANSIT DISTRICT Board of Directors Executive Summary GM Memo No. 03-153 Meeting Date: May 15,2003 Committees: Executive Committee External Affairs Committee Operations Committee D