Freight Forwarding / Shipping Information

Transcription

1 Freight Forwarding / Shipping Information G General Information G2 Movement of exhibition goods G3 Duty payment exemption for exhibitors G4 Onsite handling tariff for Domestic exhibitors G5 Onsite handling tariff for International exhibitors

2 G GENERAL INFORMATION Exhibitors are requested to adhere to the following terms and conditions and educate their freight forwarder, sub-suppliers and sub-contractors accordingly: a) Shipping Documents Invoices should be on the pattern of commercial invoices showing full description of the goods with model & serial number, number of units, each unit value and total value of the items. The value should be CIF destination. Separate invoices should be made for each category. The value declared should be REALISTIC. b) Custom Formalities. Exhibition area is not a duty free zone. Exhibits arriving at Pragati Maidan, New Delhi, India, are therefore subject to normal customs procedure. Please contact the official freight forwarders (refer page 7) for contact details. G2 MOVEMENT OF EXHIBITION GOODS. Marking of Packages Packing list giving details of items packed in boxes as per the invoice should accompany the exhibits. As far as possible, articles of the same category must be packed in one package. This will facilitate accounting and examination. Packages must be clearly marked on at least three sides displaying the following information: Exhibiting company name : Exhibition name : Hall No. : Booth No. : Case No. : Total no. of cases : Gross wt / Nett wt : Dimensions (L) x (B) x (H) : 2. Documents required for Customs Clearance 5 copies of Invoice (of exhibiting goods) in original duly signed and stamped 5 copies of Packing list 3 originals & 3 copies of the Bill of Lading / Airway Bill original & copy of the Certificate Of Origin original & copy of the Insurance Certificate Catalogue of Equipments Letter of Authority Participation certificate from the organisers Transit Bond Not Require Re-export Bond / Bank Guarantee / ATA Carnet duly endorsed by customs of the exporting country along with the authority in favour of the official freight forwarder. The above documents must reach the official freight forwarder at least 0 days before arrival of the goods. 2

3 3. Handling material at the exhibition site. The exhibition materials at the venue should be handled by the approved official freight forwarding agency only, as per the exhibition rules. To provide adequate security, safety and protection against damage to the exhibition hall and in the interest of an efficient, coordinated move-in and move-out of goods, no private trucks, cars, fork-lifts or handling equipment (trolley, lift jacks, etc.) will be allowed inside any of the exhibition halls. The organisers have appointed official clearing, forwarding & on-site handling agencies for handling of exhibits at the site. For site handling operations, cargo handling equipment such as forklifts, mobile cranes and skilled labour will be available at the venue from the official agencies on hire. The rates for on-site handling will be settled by the exhibitors with these agents directly, depending upon the quantum of work and kind of job required as per the official on-site handling tariff approved by the organisers and mentioned in this manual. The official agents will have their office at the site during the pre & post exhibition periods. For overseas exhibitors, the official freight forwarders will prepare comprehensive guidelines / shipping instructions for time bound & smooth transition of exhibits right from the country of origin to the exhibition booth at the venue. All the exhibitors are requested to adhere to the shipping instructions & arrival deadlines fixed by the official freight forwarders regarding the movement & handling of exhibits for SATTE 206. It is suggested that exhibitors discuss their requirements with the official freight forwarding agents well in advance to avoid unnecessary delays & troubles. The organisers will not be responsible for damages caused to exhibits while in transit / handling at the site. Therefore, the exhibitors must insure all their exhibits against possible transit & handling damages for the exhibition. 4. Customs clearance under temporary imports Temporary duty free importation facilities are available to the bonafide foreign participants of SATTE 206 provided the shipment is cleared under an ATA carnet or a bank guarantee or an embassy bond. Under the customs notification no. 3/89 dated 09, 9-989, import of exhibits for SATTE 206 will be allowed without payment of import duty provided the exhibits are exported within a period of six months from the date of import or any other period stipulated by the customs authority. The exhibitors are advised to contact the official freight forwarding agencies and they will provide them with up-to-date information on rules and procedures. 3

4 G3 DUTY PAYMENT EXEMPTION FOR EXHIBITORS. Exemption from Payment of Customs Duty Overseas exhibitors displaying foreign manufactured products, which are to be imported specifically for this exhibition, are required to pay space rent in foreign exchange at the rates fixed for foreign participation. This cannot be waived, as this is one of the conditions laid down by Government of India s Department of Commerce. Domestic exhibitors participating along with their foreign principal, looking for duty free importation of goods are advised to share space with their overseas counterparts and arrange remittance of foreign exchange at the rates fixed for foreign participation from an overseas bank. G4 ONSITE HANDLING TARIFF FOR DOMESTIC EXHIBITORS A. Handling Charges for Single Piece weighing up to 3 Tons only: Offloading from vehicle, shifting to booth (one lift only), Unpacking & positioning of exhibits Repacking Positioning / Re-positioning Shifting from booth & loading on the vehicle (one lift only) Shifting of empties from booth to storage area, Storage & Return (Per CBM) Rs. 250/- (Min. Rs. 250/-) Rs. 250/- (Min. Rs. 250/-) B. Hire of equipments for Assembly / Erection / Re-positioning & Dismantling: Hydraulic Pallet Truck (2 metric tons) Rs. 250/- per hr. (Min. hr) 2 3 Forklift - 3 metric tons Forklift - 5 metric tons Forklift - 0 metric tons Crane - 0 metric tons Crane - 20 metric tons Crane for higher capacity Rs. 350/- per hr. (Min. hr) Rs. 500/- per hr. (Min. hr) Rs. 900/- per hr. (Min. hr) Rs. 050/- per hr. (Min. hr) Rs. 500/- per hr. (Min. hr) On request 4 Labour per hour Rs. 00/- per hr. (Min. hr) 5 6 Heavy Lift Surcharge (On above rates) a) Single piece weighing between 3000 kgs to 8000 kgs b) Single piece weighing more then 8000 kgs. Night Charges for above i, ii, iii, iv & v (From 2000 hrs to 0900 hrs) 5% extra 25% extra 35% extra 4

5 7 Special Remarks, Terms & Conditions; 29-3January 206 i) Rate will be calculated on weight / volume basis or part thereof, whichever yields higher. CBM = 333Kgs (After physical check only) ii) Rates above are applicable for domestic exhibitors with Indian Exhibits and not for Temporary Import. iii) The above rates are applicable only during built-up & dismantling. (Special handling charges will be applicable during the show prior to Organizer s permission) iv) Service Tax 4% (as applicable) 8 For Import cargo cleared by other freight forwarder: i) Duty paid cargo above rate will be applicable Temporary import, all rates will be applicable as per international tariff (On request) PLEASE NOTE:. It is compulsory on part of the exhibitors to use services of approved freight handling / forwarding agency at the exhibition site (The exhibitors are not allowed to order equipment for assembly and erection work from outside). The packages which can be easily carried in hand can be handled by the exhibitors on their own, if they wish to do so. 2. Exhibitors should advise transporters to carry Weigh-Bridge Certificate so that, there would be proper assessment of the weight to be handled by the approved freight handling / forwarding agency. 3. Exhibitors should send product leaflets along with the packing list to the approved freight handling / forwarding agency to enable them to study the products in advance for handling at the site. 4. INSURANCE: Exhibitors should arrange for insurance cover for their booths / machines & all commodities involved throughout all stages of the exhibition. i.e. arrival on site till final departure from site. Service Tax The Govt. of India has levied a service tax of 4% on handling charges plus on other charges except re-imbursement expenses to be invoiced by all freight forwarders and handling agents. Therefore the same shall be charged accordingly G5 ONSITE HANDLING TARIFF FOR INTERNATIONAL EXHIBITORS A. SEA FREIGHT SHIPMENTS: Unloading and shifting to booth & loading back on the transport (vehicle) Euro per CBM (Min. 02 CBM) 2 Unpacking & Re-packing Euro per CBM (Min. 02 CBM) B. AIR FREIGHT SHIPMENTS: Unloading and shifting to booth & loading back on the transport (vehicle) Euro 0.70 per kg (Min 200 kgs) 2 Unpacking & Re-packing Euro 0.20 per kg (Min 200 kgs) STORAGE CHARGES FOR AIR / SEA SHIPMENTS Euro0.00 per CBM C. HEAVY LIFT SURCHARGE: kgs Euro 40 per Tonne 5

6 kgs & above Upon request D. CRANE CHARGES: 0 Tonnes Euro 225 per 4 hours 2 5, 20, 25, 50 Tonnes Upon request E. FORK LIFT: 3 Tonnes Euro 5 per 4 hours 2 5, 0 Tonnes & above Upon request 29-3January 206 F. Manpower (Labour charges) Euro 4 per hour (Min 4 hours) Service Tax as applicable (4%) will be levied on the total handling. INSURANCE: Exhibitors should arrange for insurance cover for their booths / machines & all commodities involved throughout all stages of the exhibition. I.e. arrival on site till final departure from site. For further assistance exhibitors are requested to contact the official freight forwarder; R. E. Rogers India Pvt. Ltd. Contact: Mr. Sushil Upadhyay / Mr. Puneet Contact: Mr. Sudhir Dhavan / Mr. Kartik Soman Sekhri / Ms. Mansi Khanna Mobile : / / Mobile : / sushil@rogersworldwideindia.com / puneet@rogersworldwideindia.com / sudhir@rogersworldwideindia.com / mansi@rogersworldwideindia.com kartik@rogersworldwideindia.com Delhi Office :, Commercial Complex, Pocket H & J, Sarita Vihar, New Delhi Mumbai Office : 50 / 5, Midas, Sahar Plaza Complex, M. V. Road, Andheri (E), Mumbai Tel : / 2 Tel : Fax : / 5900 Fax : Website : 6

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