the place to be! Summer Camp Handbook Working together to bring you the ultimate camp experience!

Transcription

1 the place to be! Cheval & Carrollwood Day School 2016 Summer Camp Handbook Working together to bring you the ultimate camp experience!

2 Dear Parents, Thank you for choosing Camp Cheval this year! We are very excited to begin this summer with you and your family. We have many camp experiences to fit your child s interests at Camp Cheval including full day camps, half-day specialty camps and over night camps. Regardless of their choice, know that they are in for an unforgettable summer where new friendships will be formed, campers confidence will grow, and their memories from camp will last a lifetime! Camp Cheval focuses on nurturing the potential of children and helping them grow. We encourage fun and friendship in a safe environment and provide the opportunity for young people to build self-esteem, develop interpersonal skills and make lasting memories. Summer camp also provides kids with the things they need to succeed in school by providing engaging, hands-on education-based activities that help kids avoid summer learning loss. We look forward to exceeding your expectations at Camp Cheval and we re happy you and your family will experience The place to be this summer! See you at Camp Cheval, Carlos Alvarez Director of Youth Development Our Philosophy The Cheval Athletic Club is a vibrant, multi-faceted family facility committed to the safety, enjoyment and development of the children and families we serve, within the exceptional locale of the gated community of Cheval. All youth programs at the Cheval Athletic Club strive to provide innovative, diverse, fun, educational, social and developmental programming opportunities year-round. We are dedicated to being the best facility of our kind in the Tampa Bay area. Exceeding your expectations is our objective. We look forward to creating a safe, enjoyable atmosphere - an extension of your family and school - in a fun and supervised environment. Staffing Cheval seeks summer camp staff that demonstrates leadership skills through employment experience, academic experience in high school or college, or demonstrated leadership in social opportunities. Qualified applicants are hired based on their leadership abilities, experience with children, character and enthusiasm. Ensuring staff quality begins with a careful screening process, which includes a local criminal records check. To be actively employed by the Cheval Athletic Club, all employees must comply with the requirements of a Drug Free Workplace and submit to pre-employment drug screening as well as random drug tests throughout their employment. Camper Phone Calls At the beginning of each week Camp Cheval counselors are given a list of the children in their group. They will then call the parent / guardian of each child prior to a new session to welcome the camper and answer any questions. These calls will be made to new campers, the Thursday before each week of camp. This is a great and fun way for the campers to get to know their counselors before coming to camp on Monday! This is also a great time for you to ask any questions you may have about Camp Cheval. 2 Summer Camp Handbook // CHEVAL & CARROLLWOOD DAY SCHOOL 3

3 Payment & Registration Policies Payment Policy For those children who are participating in one week of camp, the payment is due in full at the time of registration. This payment includes a $15 nonrefundable deposit. For children who are participating in more than one week of camp, a nonrefundable deposit of $15 per week, plus the first week s payment in full, is required to reserve each child s space. The balance owed for each week must be on automatic debit, which will be charged by close of business the Wednesday before the week of the program. This $15 deposit will hold your child s spot and is applied to the balance of your summer program fees. Summer program fees are based on the total number of summer program days; therefore all weeks cost the same. Cancellation / Refund Policy Camp fees are not refundable after Wednesday s payment is made. The $15 deposit is not refundable. Fees for programs are based on a per week basis. The Cheval Athletic Club will not deduct days missed from your fee. When you enroll for a week of camp, you are reserving time, space, staff, and provisions for your child, whether or not he/ she attends. If programs are closed due to inclement weather (i.e. hurricane) no refund will be made. Medication and Emergencies Medication Policy Camp Cheval does not have medically trained staff and will not administer medication without written permission from the parent or legal guardian. If your child requires medication during program hours, then the following will be required: The person registering the child for the program should supply all necessary medication along with written instructions on the Medication Form provided by the Cheval Athletic Club as to the quantity of dosage, time/frequency of administration, how administered, name and phone number of the doctor, reason for medication and any other considerations related to the medication or illness. Prescription medication should be in the original container with the name of the child, directions, amount of dosage, frequency of dosage, date, and the name of the medication, doctor s name and telephone. Non-prescription medicine should be labeled with the child s name, in the original container, and administered per manufacturer s recommendation on the label, doctor s name and telephone. A record will be kept for the program session that will include the following information recorded in ink: Date, time, and name of the person receiving the medication Dosage given Initials of the person administering the medication A record of the medication administered will be sent home with any remaining medication in the original container with the authorized person signing the child out at the end of the week s session. All medications and forms should be brought directly to the Summer Program Director or Assistant Director when dropping off your child on the first day of the session. Unused medication will be returned to parents at the end of each session. 4 Summer Camp Handbook // CHEVAL & CARROLLWOOD DAY SCHOOL 5

4 Medication and Emergencies Emergencies Camp Cheval staff will treat routine cuts, scrapes, and bumps. If the injury is more serious, we will take immediate steps to secure medical treatment while making every effort to contact you or the contacts listed on the program registration. Your signed authorization on the program registration allows us to secure prompt treatment. Should there be any changes in the emergency contact names or phone numbers, please notify us immediately and update the registration. Illness Camp Cheval cannot provide care for sick children. A child who is sick before camp begins should be kept home for his/her sake and that of others. If a child has any sign of illness or fever, the parent will be called to pick up the child. If a child has no overt symptoms of illness, but displays significant behavior changes and is clearly uncomfortable and not able to participate in activities, a parent will be called to pick up the child. If a parent cannot be reached, the staff will call the emergency number listed on the health form. There are no refunds for days missed due to illness. If your child has a contagious condition (i.e. pinkeye, lice, fever, rash, etc.) they will not be admitted to the program and if discovered during the program day, you will be required to pick up the child immediately. Lunch and Snack Campers have the option to bring their lunch/snacks from home or pre order breakfast, lunch and snacks from Cheval s Prime 19. Prime 19 meals and snacks will be offered Monday-Friday of each weekincluding field trip days. All meals are $5 each. Weekly meal plans, consisting of breakfast and lunch each day, are available for $40/week. Lunch forms are ed weekly and due every Friday before the following week of camp. Because the meals are pre ordered, we will not issue refunds if campers are absent. What to Bring ALL packed in a lunch box: Lunch (preferably non-perishable) no refrigeration available 3-4 drinks, fruit juice and water encouraged Healthy afternoon snack Water bottle Swim bag packed with a towel and swimsuit, clearly labeled. Sunscreen PLEASE MARK EVERY ITEM WITH YOUR CHILD S NAME! What Not to Bring While we understand the importance of staying connected with each other, cell phones, ipods, ipads, hand held games and other electronic devices are not permitted at Camp Cheval- unless your camper is participating in a specialty camp. If a child does bring these items, they will be collected at the start of the camp day and given back at the time of sign out. What to Wear Each Cheval camper will receive a camp shirt for each week registered. These shirts must be worn on field trip days. Also, please make sure your child is in cool, comfortable clothing with close-toed shoes (no flip flops are permitted). What Not to Wear Halter tops Jeans Black colored clothing Expensive clothing Items that promote tobacco, alcohol, vulgar slogans, or innuendoes Dangle jewelry Two-piece swimsuits Open-toe shoes, flip flops or shoes with wheels (e.g. Heelys) Parents, please help us enforce these rules. They have been carefully reviewed for both safety of all program participants and staff as well as to ensure the involvement of all the children in the program activities without distractions. 6 Summer Camp Handbook // CHEVAL & CARROLLWOOD DAY SCHOOL 7

5 Parent Responsibilities Evaluations We need your comments, input and ideas on how to make our summer programs better to serve you and your child(ren). Evaluation forms will be sent via during the summer. Please take time to fill out the form and return it promptly. This allows us to make necessary changes in the program and to recognize staff that are providing outstanding service to you and your family throughout the summer. You may receive a periodic phone call from the director to get your input on a more specific area of concern. Please feel free to share any suggestions you might have. Lost Articles Camp Cheval is not responsible for lost or stolen items from the premises, parking lots, or program activity areas. We strongly advise against your child bringing articles of value to the program. Label everything! It will minimize confusion in the event something does get lost. There will be a designated lost and found area in the program area. Please check the lost and found daily in the morning at sign in if your child is missing something. Unclaimed items will be donated to charity at the end of each week. If a child is determined to be a threat to the safety of other children, self, or staff, or is disruptive to the program, the child will be immediately removed from the program and parents will be called to pick up the child. This may result in the child being terminated from the program after a review of the circumstances. If a child is terminated a refund will not be provided. While Camp Cheval is open to everyone, we reserve the right to refuse anyone the use of our facilities or participation in our programs. Sunscreen Camp Cheval does not provide sunscreen. Parents should apply sunscreen on the child before sending the child in the morning. Sunscreen breaks will be taken periodically. Children will apply sunscreen to themselves using their own sunscreen. As a last resort, staff may apply sunscreen, using the bathing suit rule which means that they will apply only to areas that would not be covered by a one- piece swimsuit. Discipline Camp Cheval staff are trained in what is known as a progressive approach to discipline. This approach is designed to understand the motivation of the child, encourage positive behavior, and responsibility for their own behavior, with the purpose of keeping all children physically and emotionally safe. Children will be given basic rules of safety and good conduct for their program. The progressive discipline steps we use for guidance are as follows at the discretion of the staff involved: 1. Verbal Warning 2. Removed from Activity/Redirection 3. Parents Contacted: Removed from Program for remainder of day/ parent conference 8 Summer Camp Handbook // CHEVAL & CARROLLWOOD DAY SCHOOL 9

6 Sign-Out Procedures Drop Off and Pick Up Procedures For your convenience, we have a drive thru drop off and pick up system. This will allow a fast and easy way to get in and out of the AC parking lot each day. Please see the map below that will explain the flow of traffic during drop off (7am-9am) and pick up (4:30pm-6:30pm) times. Please note, if we are experiencing inclement weather, all drop offs and pick-ups will occur inside. CHEVAL ATHLETIC CLUB At the time of registration, you will receive a camper pick up card. This card is to be displayed in your front windshield to expedite the pick up process. Please make sure you request more pick up cards to accommodate the people picking up your camper. Only those persons listed on the child s registration form are authorized to pick up the child. No one else, including family members, are considered authorized persons. Please add or delete names from the list as needed by updating the registration form at the program office. Children may not sign themselves in or out of the program. CHEVAL BLVD. Specialty Camp Sign In/Out If your camper is participating only in our half-day camps, sign in and sign out will take place at the program area unless otherwise noted. Arriving Early All full day programs begin with supervision at 7:00 am. Participants MAY NOT be dropped off prior to 7:00am. This allows the camp staff to properly prepare for the day without interruption from early arrivals. Staff will be ready to greet your child promptly at 7:00am. The core hours for FULL DAY PROGRAMS are 9:00am - 4:00pm. Early Pick Up and Late Arrivals We encourage you to leave your child for the complete program each day so he / she will not miss out on activities and awards earned that day. Please come inside to the front desk if you are signing in your child after 9:00am or signing out your child before 4:00pm. Late Pick Up In fairness to our staff and because of subsequent program demands, it is very important that your child is picked up on time. Late fees will be assessed for pickups after the end of the day. The late fee is payable at the time you arrive to pick up your child. Your account will be charged for payment. There will be a late fee of $2 per minute after 6:30pm. Inclement Weather Our programs are designed for alternative activities in the event of inclement weather. Outdoor programs will not be affected by light rain without thunder and lightning. If thunderstorms are present, activities will be moved indoors until it is safe to return outdoors. We will also post information on our website or you may call the Cheval GAC for the latest updates. There are no refunds for days missed due to inclement weather. Please have your government issued photo identification and show it to our staff each time you come for your child to sign them out of the program. Please inform the other authorized persons as well. 10 Summer Camp Handbook // CHEVAL & CARROLLWOOD DAY SCHOOL 11

7 CHEVAL ATHLETIC CLUB 4142 Cheval Blvd., Lutz, FL CARROLLWOOD DAY SCHOOL 1515 W. Bearss Ave., Tampa, FL