Microsoft Outlook Calendar Sharing

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1 Microsoft Outlook Calendar Sharing Granting a User Rights to View Your Primary Calendar In order for someone to be able to view your Outlook calendar, you must first give them permission to do so. In MS Outlook, click on the Calendar button in the lower left hand corner. How to Share Your Primary Calendar con't In the Navigation Pane on the left-hand side of the screen, click Share My Calendar. Microsoft Outlook Calendar Sharing - 1

2 How to Share Your Primary Calendar con't Click on the Add button. Microsoft Outlook Calendar Sharing - 2

3 How to Share Your Primary Calenar con't In the Type Name of Select from List: field:, type in the name of the person who you would like to have access to your calendar and press Enter. Outlook will do a search throughout the database and will find the closest match to the name you typed in. Select the correct name by clicking on it and click OK. Microsoft Outlook Calendar Sharing - 3

4 How to Share Your Primary Calendar con't Once you have added the individual, you have to decide what level of permission they will have. The chart on the right explains each permission level. Microsoft Outlook Calendar Sharing - 4

5 How to Share Your Primary Calendar con't To change the permission level, click on the drop-down menu next to Permission Level and select the level of permission you wish to give that individual. Click OK whe you are finished. The individual that you added will now be able to view your calendar once they add it to their Outlook Calendars. Microsoft Outlook Calendar Sharing - 5

6 Granting a User Rights to View a Secondary Calendar In Outlook, right-click on the Mailbox-<your username> folder in the folder list on the left-hand side of the window. Select Sharing. Microsoft Outlook Calendar Sharing - 6

7 How to Share Your Secondary Calendar con't Next, click the Add button. Microsoft Outlook Calendar Sharing - 7

8 How to Share Your Secondary Calendar con't In the Type Name of Select from List: field, type in the name of the person who you would like to have access to your calendar and press Enter. Outlook will do a search through the database and will find the closest matche to the name you typed in. Select the correct name by clicking on it, and click OK. Microsoft Outlook Calendar Sharing - 8

9 How to Share Your Secondary Calendar con't Select their name from the list and put a checkmark in the Folder Visible box. Click Apply. Click OK. Microsoft Outlook Calendar Sharing - 9

10 How to Share Your Secondary Calendar con't Next, click on the Calendar button. How to Share Your Secondary Calendar con't Right-click on your secondary calendar and select Sharing. Microsoft Outlook Calendar Sharing - 10

11 How to Share Your Secondary Calendar con't Click Add. Microsoft Outlook Calendar Sharing - 11

12 How to Share Your Secondary Calendar con't In the Type Name of Select from List: field, type in the name of the person who you would like to have access to your calendar and press Enter. Outlook will do a search through the database and will find the closest matche to the name you typed in. Select the correct name by clicking on it, and click OK. Microsoft Outlook Calendar Sharing - 12

13 Adding an Outlook Shared Calendar to your Calendars In MS Outlook, go to the Tools menu. Select Accounts. Adding a Shared Calendar con't Select View or change existing accounts. Click Next. Microsoft Outlook Calendar Sharing - 13

14 Adding a Shared Calendar con't Click on the Change button. Microsoft Outlook Calendar Sharing - 14

15 Adding a Shared Calendar con't Click on the More Settings button. Microsoft Outlook Calendar Sharing - 15

16 Adding a Shared Calendar con't Select the Advanced tab. Click the Add button. Microsoft Outlook Calendar Sharing - 16

17 Adding a Shared Calendar con't Enter the username of the person whose secondary calendar you are trying to acces. Click OK. Microsoft Outlook Calendar Sharing - 17

18 Adding a Shared Calendar con't Click OK. Microsoft Outlook Calendar Sharing - 18

19 Adding a Shared Calendar con't Click Next. Microsoft Outlook Calendar Sharing - 19

20 Adding a Shared Calendar con't Click Finish. Microsoft Outlook Calendar Sharing - 20

21 Adding a Shared Calendar con't Click on the Calendar button in the main page of MS Outlook. Adding a Shared Calendar con't You should now see the shared secondary-calendar listed in the My Calendars section. Please be sure to check off the secondary calendar in order to view its events. Microsoft Outlook Calendar Sharing - 21

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