No. 532/D/27/12/13-14 Date : TENDER FOR HIRING OF CARS

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1 Employees State Insurance Corporation Model Hospital, PGIMSR & MEDICAL COLLEGE (Ministry of Labour & Employment, Govt. of India) Rajaji Nagar, Bangalore - 10 Ph No.: / Fax: No. 532/D/27/12/13-14 Date : TENDER FOR HIRING OF CARS Sealed Tenders are invited from reputed cars Operators from Bangalore for providing vehicles on contract for a period of one year under Single bid system. For details visit the website: or or contact the General Branch of the Hospital. Last date for submission of bid : sd/- Medical Superintendent

2 Schedule of Tender page1 Name of Work Type of vehicles required : Hiring of cars on Contract basis to ESIC Model Hospital,Rajajinagar,Bangalore-10. :Diesel Air conditioned cars (Sedan class) Earnest Money Deposit : Rs. 15,000/- Last Date Of submission of Tender : at 12 noon Da te & time of opening o f Tender : at 2.30pm Venue : ESIC Model Hospital, Rajajinagar, Bangalore The tenders received after the scheduled date and time will be rejected outright. The tenders may be sent by registered post/or may be dropped in tender box in this office, so as to reach on or before upto 12 noon. This office will not be responsible for any postal delay. Only one tender should be kept in one cover. Main Envelop should be superscribed as Tender for Hiring of Cars in ESICMH RnR Bangalore Medical Superintendent,

3 GENERAL TERMS AND CONDITIONS : PAGE 2 Scope of work: 1.ESIC Model Hospital, Rajajinagar, Bangalore invites sealed quotations from reputed operators for providing Two vehicles (Diesel A/C Cars) 1.2). The Agency shall provide to ESIC Model Hospital two Air conditioned (Latest 2012 model and above ) cars for the use of the Hospital on monthly basis/monthly package rate for a Minimum of 300 hours per month and for 2400 kilometers per month. 1.3) The Agency shall provide the services normally on all working days from 8.00 A.M to 6.00 P.M. However, if required the services shall have to be provided beyond office hours also by the Agency and during Sundays and Holidays also within the monthly ceiling limit of 300 hours and 2400 kilometers package. 1.4) Extra charges beyond 2400kms/300 hours shall be paid as per tender conditions. 2. The Tender application form is enclosed in the Annexure I 3. Minimum eligibility: 3.1. The operator should be Bangalore based Should have minimum of 3 years Experience in the field Should not have been blacklisted by the Govt. / PSUs 3.4. Should posses requisite registration / license required by the Transport Dept. of Govt. of Karnataka for running Car Taxi Operators should have minimum of 4 Private cars registered in their names or in the name of the firm. Copy of Registration Certificate (RC) of the Taxi should be submitted with the Tender The vehicle should have Commercial Registration, with up to date insurance, fitness, permit as the case may be (copy should be enclosed) Vehicles provided should not be more than 03 years old, I.e 2012 or later model only should be provided The firm should be registered one and should furnish a copy of registration certificate in support thereof.

4 4. Bid Security/ Earnest Money Deposit (EMD) page EMD of Rs.15,000/- (Rupees Fifteen Thousand Only) drawn in the form of Demand Draft/Bankers Cheque from any Schedule bank in favour of ESIC Fund A/c-1 payable at Bangalore shall accompany the bid as bid amount EMD shall remain valid for a period of 30 days beyond the final validity period of bids (120 days) A bid received without Bid security (EMD) shall be rejected at the bid opening stage The earnest money deposit (EMD) shall be refunded to the unsuccessful Tenderers after finalization of the contract No interest is payable on the EMD The bid security may be forfeited: (i) If a bidder withdraws his bid during the specified period of bid validity specified in the bid document. (ii) In the case of successful bidder, if the bidder fails to : o Submit the surety bond after awarding of the contract o Fails to fulfill contract o furnish the Performance security within the time specified in the document 5. Submission of Bid : 5.1. The tenderers are required to submit bid in Single bid i,e as per prescribed proforma. The Bids should be submitted in sealed envelope superscribed as Tender for Hiring of Cars on Contract Basis in ESICMH, Rajajinagar Bangalore The sealed envelope for the bid should contain the following: i) Bid tender form in Annexure I ii) Earnest Money Deposit of Rs. Rs.15,000/- (Rupees Fifteen Thousand Only) /- in the form of Demand Draft/Pay Order from a commercial bank drawn in favour of ESIC Fund A/c-1, payable at Bangalore. iii) Service Tax number details iv) Registration particulars v) PAN Number details vi) Details of the number of Vehicles - cars registered in the name of the tenderer or his firm with photo copies of RCs vii) Proof of document for the Registered Office / Branch office in Bangalore. N.B. All the pages and documents submitted in the bid must be legible and self attested along with the seal of the firm. Otherwise the bid will be rejected.

5 6 Deadline for submission of bids page4 6.1.The above envelopes shall be sealed and addressed to The Deputy Director (General Branch ), ESIC Model Hospital, Rajajinagar, Bangalore 10 and must reach on or before the by noon. 6.2.No bids will be received/accepted after the expiry of the prescribed date and time for submission of the bids. 6.3.The Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore - 10, may, at his /her discretion, extend the deadline for submission of bids. 7. Bid Opening and Evaluation 7.1. The bid shall be opened by the Officers authorized by the Medical Superintendent at p.m. On in the presence of the bidders or their representatives duly authorized by the bidder who wish to be present All the bids will be scrutinized, relevant documents will be checked for their eligibility. 8. Validity of the Bids: The bids shall be valid for a period of 180 days from the date of opening of the tenders. 9. Contacting the officials 9.1. No bidder shall try to influence the Purchaser on any matter relating to its bid, from the time of the bid opening till the time contract is awarded Any effort by the bidder to influence the Purchaser in the Purchaser s bid evaluation, bid comparison or contract award decision shall result in the rejection of the bid. 10. Bid Prices Rates quoted should be inclusive of all taxes (in Indian Rupees only in words as well as figures). Nothing extra will be paid towards taxes The price quoted shall be firm and final for the entire period of contract Any conditional acceptance is liable for rejection of tender. 11. Criterion for Evaluation of Tender: The evaluation of the tenders will be made first on the basis of technical information furnished in form given in Annexure-I. The award of work will be subject to any specific terms and conditions of the contract given in the tender notification.

6 page Preference will be given to the vendors/ contractors/ service providers having experience of such nature in a Govt. Orgainsation/ PSUs/ Educational Institutes etc The Maximum limit for hiring charge for one vehicle per month allowed is upto Rs36000/- only. 12. The competent authority reserves the right to withdraw/relax any of the terms and conditions mentioned above. 13. Right of Acceptance: 13.1 The Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore 10 reserves all rights to reject any tender including of those tenderers who fail to comply with the instructions without assigning any reason whatsoever and does not bind itself to accept the lowest or any specific tender. The decision of Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore 10, in this regard shall be final and binding Any failure on the part of the contractor to observe the prescribed procedure and any attempt to canvass for the work will prejudice the contractor s quotation Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore 10 will have right to add, delete, modify any clause of the tender before award of the work. 14. Communication of Acceptance: Successful Tenderer will be informed about the acceptance of his tender. Necessary instructions regarding the amount and time provided for security deposit will be communicated. 15.Security Deposit: The successful tenderer will have to furnish Rs. 30,000/- (Rupees Thirty Thousand Only) in the form of Demand Draft/Pay Order from a nationalised bank drawn in favour of ESIC Fund A/c-1, payable at Bangalore towards Security Deposit within 7 days from the date of acceptance of the tender. On request of the bidder, EMD of successful Tenderer may be adjusted against Security Deposit to be submitted. 16. The near relatives of employees of ESIC Model Hospital, Rajajinagar, Bangalore 10 are prohibited from participation in this tender. The near relatives for this purpose are defined as: Members of a Hindu Undivided Family Their husband and wife The one is related to the other in the manner as father, mother, son(s), son s wife (daughter-in-law), Daughter(s) & daughter s husband (son-in-law), brother(s) & brother s wife, sister(s) and sister s husband (brother-in-law). 17. TERMS AND CONDITIONS SPECIFIC TO THE CONTRACT Full Day would imply 10 hours duration Meter reading will start/terminate at office premises only I.e from ESIC Model Hospital, Rajajinagar, Bangalore 10.

7 page Bid must include the salary of driver and all types of taxes (Income Tax, VAT and other taxes as per rate applicable) and any other maintenance expenditure in respect of the vehicle provided. No person below the age of 18 years to be engaged for working in the vehicles The contractor has to pay the parking fee, toll fee ; if any and to claim the same along with bills with documents The bidder must have PAN card and Service Tax Registration certificate, photocopy of which must be submitted along with the bid In case of breakdown of the vehicles/ sickness of the drivers replacement of the Vehicles/Drivers should be provided immediately. In case of failure, hire charges for the day shall be deducted from the monthly bill Vehicles should be provided with fuel, driver etc. and the vehicle should be maintained in best condition Driver should be in proper uniform, well versed with Bangalore location. He should be well behaved and courteous to the passengers. The driver should be carrying a mobile phone, whose number will be communicated to the ESIC Model Hospital authorities before start of the trip and preferably at the time of booking of Vehicle The driver should possess valid licence / documents with respect to Vehicle car) & himself Drivers of each taxi requisitioned by this office will report as per direction of officer nominated by Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore The vehicles so provided by the contractor shall have the Commercial Registration / necessary permits It is the responsibility of the contractor to arrange for adequate insurance coverage of the Vehicles, employees and passengers as required by the relevant Acts and Rules binding on the contractor The contractor shall comply with all mandatory rules and regulation for its vehicles and personnel deployed for services. Penalties, fines and any / all other damages arising out of non compliance of the requisite rules and regulations shall be solely borne by the contractor only Successful bidder have to place the vehicle as per the requirement of the Medical Superintendent on call basis While performing the duty, if a vehicle is rendered out of order, agency shall send the replacement vehicle within 30 minutes failing which ESIC shall be free to make alternate arrangement at the cost and risk of empanelled agency,which shall be borne by contractor The rate quoted for hiring charges shall remain valid for one year The rates quoted should be excluding the Service Tax (if payable). The service tax, if payable will be paid additionally only after receiving the photocopy of the service tax paid challans. No service tax will be paid if the operator fails to provide proof of valid service tax registration Under no circumstances ESIC Model Hospital will be responsible for any type of accident, or non payment of taxes, insurance or any legal complicacy. The ESIC Model Hospital Authority shall not be responsible in any way in respect

8 page7 of any claims arising out Motor Accident claims / cases in respect of vehicle provided ESIC stands indemnified of the consequences arising out of any accident or mishap or violation of traffic rules by the driver while performing ESIC duty. ESIC also stands indemnified of any responsibilities that fall in the domain of the empanelled agency with respect to the hired vehicles, drivers and statutory requirements with the State Transport authority The contractor should indemnify the ESIC against all claims, damages or compensation under the provisions of Central/State Minimum wages Act and other Labour laws in force from time to time and Payment of Wages Act, 1936; Minimum Wages Act,1948; Employer s Liability Act, 1938; the Workman Compensation Act, 1923; Industrial Disputes Act, 1947; Maternity Benefit Act, 1961; Bonus Act; Contract Labour (R & A) Act 1970, or any modification thereof or any other Social Security benefits including prescribed number of leave / holidays and prescribed hours of work Schedule to its employees deployed in the hospital and all laws related to Social Security (ESI & P.F. etc), Service Tax wherever applicable & other Labour legislations, and such statutory orders from time to time. ESIC will not own any responsibility in this regard. And the Contractor will be solely liable for any consequences resulting from violation of any such rule / provision The worker provided by the contractor shall not be entitled to get any amount from the ESIC Model Hospital as allowances, wages, bonus, gratuity or retrenchment compensation etc., The persons provided by the contractor shall be the employee of the contractor only and there is no Master and Servant or Employer and Employee relationship between the persons provided by the contractor and ESIC Model Hospital and further the said persons of the contractor shall not claim any employment, engagement or absorption in ESIC Model Hospital, in future The persons provided by the contractor shall not claim any benefit/compensation/absorption/regularization of service from/in this hospital under the provision of Industrial Disputes Act, 1947 or Contract Labour(Regulation & Abolition) Act Undertakings from the persons to this effect shall be required to be submitted by the contractor to MS -ESIC Model Hospital 18. Subletting of Work: The firm shall not assign or sublet the work or any part of it to any other person or party The tender is not transferable. Only one tender shall be submitted by one tenderer. 19. Terms of payment No payment shall be made in advance The contractor shall submit the complete bill in Triplicate along with the parking & Toll fee, if any in all respect in the first week of following month in respect of previous month for sanction of the amount of bill and passing the bill for payment. 19.3All payments shall be made through RTGS only.

9 page8 19.4The Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore 10 shall be at liberty to withhold any of the payments in full or in part subject to recovery of penalties. 19.5At the time of payment of bills, the taxes liable to be deducted, if any, shall be deducted at source as per Government rules and guidelines as may be prevailing at the time of payment. 20. Insurance: The Contractor shall arrange necessary insurance cover for any claim arising out of mishap, if any, that may take place. In the event of any liability/claim falling on Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore 10, the same shall be reimbursed/indemnified by the Contractor. 21.Penalty: 21.1The vehicle should come in time as per the directions. For each late coming penalty of Rs.100/- per hour shall be charged The Security Deposit can be forfeited by order of the Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore 10 in the event of any breach or negligence or non-observance of any terms/condition of contract or for unsatisfactory performance or for non-acceptance of the work order. On expiry of the contract, such portion of the said Security Deposit as may be considered by the Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore 10 sufficient to cover any incorrect or excess payments made on the bills to the firm, shall be retained until the final audit report on the account of firm s bill has been received and examined In case of breach of any conditions of the contract and for all type of losses caused including excess cost due to hiring of Vehicle from the market in the event of Contractor failing to provide requisitioned Vehicle or not providing Car, Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore 10 shall make deductions at double the rate of Hiring rate on pro rata basis from the bills preferred by the Contractor Any misconduct / misbehavior on the part of the driver deployed by the Agency will not be tolerated and concerned driver will be replaced immediately by the Agency In case the service provider decides to withhold or is unable to provide services for any reason they may do so with a written intimation of 2 months prior to the date of discontinuation of services. Any deviation from this period will attract a penalty of Rs.1000/- per day for the period of default. 22. TERMINATION OF AGREEMENT The Medical Superintendent, ESIC Model Hospital, Rajajinagar, Bangalore shall at his sole and absolute discretion, be entitled to terminate this agreement forthwith by written one month notice without assigning any reason and without payment of any compensation and reserves the right to forfeit the security retained towards performance guarantee.

10 page9 23.Dispute Settlement It is mutually agreed that all differences and disputes arising out of or in connection with this Agreement shall be settled by mutual discussions and negotiations, if such disputes and differences cannot be settled and resolved by discussions and negotiations then the same shall be referred to the Sole Arbitrator appointed by the Medical Superintendent, ESI Model Hospital, Rajajinagar, Bangalore whose decision shall be final and binding on both the parties. Medical Superintendent,

11 Tender Form for Providing car on Monthly Basis. 1 Name of the Tenderer /Firm : 2 Name of the Owner/Partners/Directors 3 Full Particulars of Office (a)address (b)telephone No.& Fax No. (c) id 4 Address and telephone number of Garage 5 Full particulars of the Bankers of Company/Firm (A)Name & Address of the Bank (B)Telephone No.& Fax No. (C) id 6 Details of vehicles (Photocopies of details should be enclosed) 1)Registration No. 2) Model 3) Month & year of the Make 7 Registration details (i) PAN / GIR No. (ii) Service Tax Registration No. (iii) EPF Registration No. (iv) ESI Registration No. 8 Photocopy of the Income Tax returns for the last three years 9 Details of Earnest Money Deposit a)amount (Rs) b)dd/po No. & Date c)drawn on Bank d)valid upto 10 Details of experience (copies should be enclosed) ANNEXURE-I

12 11 Type of Vehicle AC Diesel Car (Eg:Etios; Swift or similar vehicles) Model and Name of the Vehicle Details/per vehicle Monthly fixed hiring charge with driver & fuel (300 Hrs/2400 Km) Basic Hiring charges (per day) with driver & fuel (per day means 10Hr/80 Km) (for hiring extra vehicle) Rate for extra Hour (beyond 300 hrs) Rate for extra Km (beyond 2400 km) Service Tax, if any Any Other charges (please specify) Total UNDERTAKING 1. I/we undertake that I/we have carefully studied all the terms and conditions and understood proposed work of the Medical Superintendent, ESIC Model Hospital,Rajajinagar, Bangalore-10 and shall abide by them. 2. I/we also lundertake that I/we have understood Specifications for conducting the work mentioned in this tender and shall conduct the work strictly as per these Specifications for conducting the work. 3. I/we hereby certify that none of my relative(s) are employed in the ESIC Model Hospital, Rajajinagar, Bangalore I/we further undertake that the information given in this tender are true and correct in all respect and we hold the responsibility for the same. Dated: Place: Signature of Tenderer (Date with stamps of the firm)

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