How To Plan A Broadband Network Upgrade

Transcription

1 New Jersey Digital Readiness for Learning and Assessment Project (DRLAP) Broadband Component INTRODUCTORY SEMINAR/PRE-ASSESSMENT WORKSHOP March 18, 2014 Prepared by Dellicker Strategies, LLC. Dellicker Strategies, LLC. All rights reserved. DELLICKER STRATEGIES and the Blue-and-Gray Design are service marks of Dellicker Strategies, LLC.

2 Agenda New Jersey Digital Readiness for Learning and Assessment Project (DRLAP) Broadband Component Welcome and Introductions Project Background & Goals Regional Procurement Overview Procurement Survey and Feedback Questionnaire Wrap-up and Next Steps 2

3 Introductions New Jersey Department of Education North Highland Worldwide Consulting Dellicker Strategies Pennsylvania Intermediate Units Lancaster-Lebanon Intermediate Unit 13 Luzerne Intermediate Unit 18 Montgomery County Intermediate Unit 23 3

4 About Dellicker Strategies Lehigh Valley Pennsylvania based consulting firm We help schools adopt innovative technologies and teaching methods to personalize instruction and motivate students to learn Since 2005, our team has helped 500+ schools improve their technology infrastructure and provide online learning choices for students Negotiated $150 million in telecom upgrades Regional leaders in emerging field of hybrid learning 4

5 Current Situation Academic Year : New Jersey schools will start administering online assessments to students statewide By 2019: Some experts estimate that half of all high school courses nationwide will be delivered online* Some New Jersey schools are not ready! According to the latest reported estimates: Half lack sufficient broadband for online assessments Many more lack sufficient broadband for digital learning *Christensen, Clayton M., Michael B. Horn, and Heather Staker. Is K 12 Blended Learning Disruptive? San Mateo, CA: Clayton Christenson Institute for Disruptive Innovation, May (accessed 08 AUG 2013) 5

6 New Jersey Internet Access Internet Statistics 92% of districts not using regional network for delivery 61% of districts need to upgrade 34% of districts pay >$3,000/month 2013 E-Rate 91% of school districts applied 57% of charter schools applied Average E-Rate discount is 60% Internet Access types DSL, Cable Modem, Copper, Optical/Fiber 6

7 Overall Intent Improve data telecommunications bandwidth of New Jersey schools A. Remediate acute problems now for online assessments B. Develop more permanent solutions for digital learning 7

8 Broadband Project Objectives Short-Term- Now through March 2015: Help schools with network deficiencies secure temporary fixes in time for online assessments in academic year Operational Tasks: A. Secure short-term E-Rate broadband contracts through March 26, 2014 B. Negotiate stop-gap broadband solutions through Dec 2014 C. Make alternative arrangements (e.g. other testing sites) for remaining schools through spring 2015 NJDOE is reaching out to identified schools to assist Schools need to make sure NJTRAx data is correct! 8

9 Broadband Project Objectives Long-Term: Now through June 2015 and beyond: Help schools permanently and significantly upgrade their broadband networks for online assessments and digital learning by academic year Operational Tasks: A. Execute regional procurements for upgraded broadband Regional procurements are why we are here today! 9

10 Results of Similar Projects West Virginia Telehealth Network $8 million project connecting 99 healthcare sites in seven regional healthcare networks Association of Independent Colleges and Universities of PA (AICUP) Regional Higher Education Network $4 million project connecting 56 colleges in three regional college networks Technology Council of Central Pennsylvania Telecommunications Purchasing Consortium $3 million project connecting 28 business and industrial sites 10

11 K-12 Networks in PA- Before Regional Aggregation 11

12 K-12 Networks in PA After 20 Regional Consortia 12

13 Results of PA Regional Consortia Comparison of PA Districts with and without Regional WANs Row Labels Average of Total Bandwidth Before Average of Total Bandwidth After Average of Total Cost Before Average of Total Cost After Average of Price Per Unit of Total Bandwidth- Before Average of Price Per Unit of Total Bandwidth- After WAN $2, $2, $22.61 $6.56 No WAN $2, $3, $ $98.73 School districts in regional consortia upgraded Internet access from 4.4 Mbps to 53 Mbps avg. (+1,104 percent) 2X increase compared to districts that did not regionalize 13

14 New Jersey School Example Salem County NJ Hub/Internet Consortium 14

15 New Jersey School Example Salem County NJ Hub/Internet Consortium Countywide interscholastic network for 12 years Serves 16 Districts and Salem Community College Schools buy Internet access through consortium E-Rate application delivered via regional wide area network Provides equity and savings to all partners Especially helped the K-8 Districts keep pace & scale up bandwidth over the years Promoted cooperation and partnerships within the County 15

16 Features of Regional Procurements Consortium purchasing Competitive bidding Regionalization of technology services Wide area networks Interscholastic cooperation Shared technology services (e.g. Help Desk, Technical Support Assistance, etc.) E-Rate compliance Other Network 16

17 Benefits of Regional Procurements Discounted rates for advanced telecommunications services, especially for Internet access Additional service options from multiple quality vendors Local customer service and support network Shared technology services among peer groups of schools Collaborative development of digital learning programming 17

18 Broadband Operations Cycle Program Review Prepare Project Guidance Planning Employment Review Assess Regional Consortium Analysis Performance Reports Evaluate Communications Learning Design Design Plan- Request for Proposals Collaboration Strategy Plans Manage Select Bid Analysis Field Ops Evaluation Plan Align Source Service Contracts Deployment Dellicker Strategies, LLC. All rights reserved. DELLICKER STRATEGIES and the Blue-and-Gray Design are service marks of Dellicker Strategies, LLC. This document and the information and processes discussed in this document are confidential and proprietary to Dellicker Strategies, LLC and may not be used, disclosed or shared without prior written permission.

19 Broadband Operations Cycle Program Review Planning - Purpose: Employment Performance Reports Communications Strategy For new consortium schools: Plans Field Ops Evaluate Manage Review Develop overall plan for upgraded broadband service Phases: Prepare Assess Design Evaluation Plan Align Prepare Collaboration Learning Project Guidance Source Service Contracts Assess Select Planning starts now and lasts through June 2014 Planning Regional Consortium Analysis Design Deployment Design Plan- Request for Proposals Bid Analysis Broadband Operations Cycle provides a step-by-step process to plan regional procurements for upgraded service

20 Broadband Operations Cycle Program Review Prepare Phase Purpose: Employment Performance Reports Strategy DRLAP Guidance ManageDocument Plans Field Ops Evaluate Review Schools prepare for regional procurement School Activities: Evaluation Plan Prepare Collaboration Learning Communications Attend introductory seminar on consortium procurement of broadband services Product: Outcome: Project Guidance Service Contracts Assess Select Design Planning Regional Consortium Analysis Bid Analysis Deployment Design Plan- Request for Proposals Base of knowledge about consortium purchasing, purpose of DRLAP- Align Source Broadband and overall concept of operations

21 Broadband Operations Cycle Program Review Assess Phase Purpose: Employment Performance Reports Strategy Outcomes: Plans Field Ops Manage Review Schools assess current and future broadband needs School Activities: Evaluation Plan Prepare Complete Procurement Survey for Schools Evaluate Communications Learning Receive and review results of Procurement and vendor Request for Information (RFI) Product: Regional Consortium Analysis Collaboration Project Guidance Service Contracts Assess Select Design Planning Regional Consortium Analysis Bid Analysis Deployment Design Plan- Request for Proposals Understanding of gaps between current environment and desired state of broadband service Initial articulation of specific Align school outcomes Source sought from upgrading network capabilities

22 Broadband Operations Cycle Program Review Design Phase Purpose: Employment School Activities: Evaluate Performance Reports Strategy Design Plan Manage (RFP) Plans Field Ops Review Schools design a consortium procurement vehicle (e.g. Request for Proposals-RFP) Evaluation Plan Communications Prepare Return RFP participation documents Review RFP framework and construct Product: Outcome: Collaboration Learning Project Guidance Service Contracts Assess Select Design Planning Regional Consortium Analysis Bid Analysis Validation and communication of broadband services desired by Align Source consortium schools for service providers to respond End of Planning Deployment Design Plan- Request for Proposals

23 Broadband Operations Cycle Program Review Deployment Purpose: Employment Performance Reports Communications Collaboration Learning Strategy Deployment starts in the summer and Plans Field Ops Evaluate Manage Review Align Prepare Project Guidance Source Service Contracts Assess Execute the RFP and install the upgraded service Phases: Select Source Align For new consortium schools: lasts through June 2015 Ends with new network launch Evaluation Plan Select Planning Regional Consortium Analysis Design Design Plan- Request for Proposals Bid Analysis Deployment Phase

24 Broadband Operations Cycle Employment Performance Reports Plans Strategy Field Ops Program Review Evaluate Manage Review Evaluation Plan Communications Learning Phases: Align Guidance Document Prepare Employment Purpose: Service Contracts Assess Planning Regional Consortium Analysis Operate high-speed networks for online assessment and digital learning applications Design Manage; Evaluate; Review Collaboration For new consortium schools: Design Plan- Request for Proposals Employment stage begins in July 2015 after new Select service is launched Bid Analysis DRLAP transitions to regional support and local operations Schools Source still need to employ Deployment Phase continuous improvement process

25 School Support Infrastructure Employment Performance Reports Program Review Functional s cycle activities Evaluate Review Prepare deliverables and help schools accomplish operations Communications Production- Strategy Prepare Collaboration Assess Planning Focuses Project Guidance on big-picture approach Sets overall guidance and leads review of operations cycle Produces Project Guidance, Regional Consortium Analysis Evaluation Plan Production- Plans Focuses on operational planning Learning Leads Planning Design of cycle Design Plan- Request for Proposals Produces Regional Consortium Analysis, Design Plan, Bid Analysis, Assists with Service Contracts Strategy Manage Select Bid Analysis Plans Field Ops Evaluation Plan Align Source Service Contracts Deployment Phase

26 School Support Infrastructure Employment Program Review Communications Focused on external communications Focused Strategy on school-to-school Manage Plans social networking tools Review Supports public relations and public affairs Produces Performance documents Evaluate and Reports collateral materials Collaboration communications Evaluation Plan Communications Supports collaborative events and Align Produces platform for exchanging Field Ops ideas among educators Prepare Collaboration Specialty Services Learning Planning Project Guidance Provide special skills to Source Service Contracts support all phases of Operations Cycle Assess Regional Consortium Analysis Learning Focused on bigpicture Design trends and Select Design Plan- Request for Proposals practical applications Supports formal and informal training opportunities Produces Bid workshops, Analysis seminars and oversees DRLAP professional Deployment development Phase

27 Broadband Operations Cycle Program Review Prepare Project Guidance Planning Employment Review Assess Regional Consortium Analysis Performance Reports Evaluate Communications Learning Design Design Plan- Request for Proposals Collaboration Strategy Plans Manage Select Bid Analysis Field Ops Evaluation Plan Align Source Service Contracts Deployment Dellicker Strategies, LLC. All rights reserved. DELLICKER STRATEGIES and the Blue-and-Gray Design are service marks of Dellicker Strategies, LLC. This document and the information and processes discussed in this document are confidential and proprietary to Dellicker Strategies, LLC and may not be used, disclosed or shared without prior written permission.

28 School Procurement Survey Purpose is to lay groundwork for regional procurement consortia Contact Information Internet Access Wide Area Networks Accessible via NJTRAx Results of the School Procurement Survey and Vendor Request for Information will be reviewed at Regional Consortium Analysis in May

29 Workshop Feedback Questionnaire Please complete via electronic survey link 32

30 Next Steps 1. Complete School Procurement Survey via NJTRAx and Workshop Feedback Questionnaire 2. Ask Questions about the process Roy Hoover 3. Plan to attend a Regional Consortium Analysis Results Meeting in May 33

31 Questions For more information about Dellicker Strategies please visit: For personalized assistance, please contact John Matthews of Dellicker Strategies, LLC., consultant to NJ DRLAP Broadband Component Phone: