Premises Assistant Recruitment pack

Transcription

1 Premises Assistant Recruitment pack 1. How to apply 2. The Albany background information 3. Job description 4. Person specification 5. Organisational chart 6. Application form 7. Monitoring form 2

2 Applying for the position Thank you for your interest in the above position. Please complete an application form and monitoring form. Please note that we do not accept CVs. Applications must be submitted to the (e)mail address below by 9.00am on Monday 4 th July Alternatively return by post or by hand during opening hours to: Recruitment FAO Vicky Scott The Albany Douglas Way Deptford SE8 4AG T ext.206 E vacancies@thealbany.org.uk Please note that interviews will be held on Friday 8 th July. For more information about the Albany please visit our website or contact us via the details above if you require information in an alternative format. If you have any access needs in relation to your application and interview then please let us know in advance. We are only able to contact applicants selected for interview. Therefore, if you have not heard from us within 3 weeks of the closing date, please assume that your application was unsuccessful on this occasion.

3 The Albany background information The Albany, in the heart of Deptford, is a vibrant performing arts venue, with a strong focus on working with diverse, local communities. Our mission is to provide: An artistic and community resource where diversity and creativity flourish. A space where new talent is nurtured and exposed to ideas from across the world. High quality creative experiences relating to the communities we serve. A creative centre for learning within the community, contributing to the cultural, social and economic benefit of South East London. The organisation has grown considerably over the last three years with turnover doubling to 2.6million in 2015/16, and the staff team growing to 53 full and part time roles. The Albany is a registered charity and operates a social enterprise business model generating over 50% of its turnover from earned income. It is also grateful for the consistent support of the London Borough of Lewisham and the Arts Council England. During the last year over 180,000 people visited the Albany and used its facilities, including audiences of 40,000 at over 400 events. Not including its use of outdoor spaces and other sites, the Albany has four performance spaces, and its year-round programme encompasses music, theatre, outdoor arts and spoken word as well as an array of learning, participatory and community-based projects. Our other facilities include rehearsal and meeting rooms for hire, office space for 26 resident companies and a catering operation across three sites. The Albany café forms the centrepiece of the building during the daytime and supports regular weekly events like Meet Me at the Albany and Allsorts. The theatre bar and hospitality catering is provided in-house. The Albany also manages cafes, community and performance spaces at Deptford Lounge and Canada Water Culture Space on behalf of Lewisham and Southwark Councils, including the 150-seat studio theatre at Canada Water. The combined footfall across all three buildings is now in excess of a million a year.

4 Job description Job title: Weekend Premises Assistant Contract: Permanent, 16 hours per week Shift pattern: Saturday 07:30-17:30, Sunday 08:00-14:00 Salary: 8 per hour (from 1 st July) Ref: PA/0616 Closing date: Monday 4 th July 2016 Interviews: Friday 8 th July 2016 Start date: Saturday 16 th July 2016 The Albany is a performing arts centre based in the heart of Deptford with a strong focus on working with diverse, local communities. The Premises Assistant will provide a clean, well-presented, safe and secure environment for all staff and visitors to the Albany. The building is in constant use so high standards of presentation must be maintained at all times. The Premises Assistant will form part of the Operations Team, reporting to the Operations, Deputy Operations and Duty s. The Albany aims to be an equal opportunities employer and embraces diversity in all its areas of activity. Registered charity: Duties & Responsibilities Cleaning: offices, toilets, floors, public areas, meeting rooms. Room set ups: Arranging furniture and equipment for meetings and room hires. Security: Opening or closing the building as required, ensuring that fire routes are kept clear and exits secure, ensuring all lights are turned on. Gardening: Maintaining the patio, yard and garden areas, including weeding and watering. Maintenance: Changing light bulbs, ensuring all fixtures and fittings are well presented and in a good state of repair. Plumbing: Working with the Duty to deal with any leaks or blockages immediately.

5 Stock Control: Monitoring supplies and storage of cleaning materials in accordance with CoSHH regulations. Reporting when further supplies are required. Fire Warden: Act as a Fire Warden in the event of a building evacuation. Deliveries: Undertake porter duties for both the Albany and its resident organisations, transferring deliveries to storage areas or the appropriate office within the premises. Other duties will be allocated as required, including light maintenance work, window cleaning and deep cleaning. Pass on any important information to colleagues via the Premises notice board or the Duty. Report any incidents or problems to the Duty. Assist members of the public, staff and resident organisations. Be aware of and work within the Albany s policies including Health and Safety, Environmental Sustainability, and Customer Care. Have a knowledge of and commitment to the principles of Equal Opportunities and an understanding of the issues relating to cultural diversity within an organisation. Attend meetings and training as appropriate. Carry out any other duties as reasonably requested by the Operations team in order to ensure the high standard of care and cleanliness required at the Albany. This job description is a guide to the nature of the work. It is not wholly comprehensive or restrictive and may be reviewed as required; other responsibilities may be added depending on experience and need.

6 Person Specification Essential: Experience of cleaning in a professional setting Experience of working in a building open to the public Knowledge of Health & Safety policies and procedures Good sense of responsibility, reliability and personal maturity Ability to work unsupervised and on own initiative Good communication skills Adaptable and flexible Good team player Attention to detail Interest and enthusiasm for working with diverse communities Desirable: Experience of maintenance work First Aid qualification Fire training COSSH training

7 Albany staff structure Board of Trustees Chief Executive Administrative Director Head of Development Head of Creative Programmes Head of Marketing Finance Director Head of Food & Beverage Café Supervisor (Canada Water Culture Space and Deptford Lounge) Café Supervisor (the Albany) Kitchen Supervisor Fundraising Apprentice Hires & Events Bookings Coordinator Programme (Youth & Community) Garden Project Coordinator Creative Programmes Coordinator Meet me at the Albany Project Hothouse Project Marketing Coordinator Marketing Assistant Box Office Supervisor Box Office Assistants Finance Finance Assistant Deputy Operations Duty s Premises Assistants Operations Technical Technician Apprentice Technicians Freelance Technicians Maintenance Head of Production and Premises Administration Administrative Assistant Deptford Lounge Staff Canada Water Culture Space Staff 2 Café/Bar/ Kitchen Assistants Senior/ Trainee Front of House Assistants

8 POSITION APPLIED FOR: PREMISES ASSISTANT Ref: PA0616 PERSONAL INFORMATION First name Surname Title Address Postcode Mobile Telephone Home Telephone Work DECLARATION (Please read this carefully before signing this application) 1. I confirm that the above information is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered. 2. Should we require further information and wish to contact your doctor with a view to obtaining a medical report, the law requires us to inform you of our intention and obtain your permission prior to contacting your doctor. I agree that the organisation reserves right the right to require me to undergo a medical examination. In addition, I agree that this information will be retained in my personnel file during employment and for up to six years thereafter and understand that information will be processed in accordance with the Data Protection Act. 3. I agree that should I be successful in this application, I will, if required, apply to the Disclosure and Barring Service for a disclosure. I understand that should I fail to do so, or should the disclosure not be to the satisfaction of the company any offer of employment may be withdrawn or my employment terminated. Signed:.. (if sending by an electronic signature will suffice)

9 IMMIGRATION In order to comply with the Immigration Act 1996 we are required to see proof of your right to work in the UK. This will be requested once an offer of employment has been made. However, if you require a work permit in order to work in the UK please indicate: YES/ NO CRIMINAL RECORD Please detail any criminal convictions. The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are 'protected' and are not subject to disclosure to employers, and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found at the Disclosure and Barring Service website If none please state. REFERENCES Please note here the names and addresses of two persons from whom we may obtain both character and work references. One should be your current or most recent employer. Can we contact this reference prior to interview YES/NO (Please delete as appropriate) Can we contact this reference prior to interview YES/NO (Please delete as appropriate) If selected for interview, do you have any specific access requirements? Yes No If yes, please give brief details of the effects of your disability on your day-to-day activities, and any other information that you feel would help us to accommodate your needs during your interview and fulfil our obligations under the Equality Act 2010 :

10 The Albany will offer an interview to anyone with a disability* who meets the essential criteria in the person specification. Please tick this box if you are disabled and wish to be considered under this criteria. * a physical or mental impairment that has a substantial and long-term negative effect on a person s ability to do normal daily activities SUPPORTING STATEMENT - With reference to the person specification, please concisely describe your suitability for the post, in no more than two A4 sheets.

11 YOUR CURRENT OR LATEST EMPLOYMENT Dates Name & Address of Employer Job Title Duties Rate of Pay Notice required: EMPLOYMENT HISTORY (Please do not attach a CV) Dates Name & Address of Employer Job Title Duties Rate of Pay EDUCATION HISTORY School / College or University Dates Qualification Gained

12 Equality and diversity monitoring form You do not have to complete this form, but it would really help us if you do. We use the information it contains to report back to our funders (as we are required to do). Its most important purpose though is to try and ensure that our commitment to equality and diversity actually works in practice. The information you give us here will be used without your name attached, and will not be passed on to anyone. It is used only for statistical monitoring. Thank you! Age Under Prefer not to say Ethnicity Asian Asian British Chinese Bangladeshi Pakistani Indian Other Asian (write in) Black African Black British Dual/multiple ethnic groups Caribbean Black African and White Asian and White Other Black (write in) Black Caribbean and White Other dual multiple ethnic (write in) White Irish Gypsy or Irish Traveller White British Other White (write in) Other ethnic group Arab Other ethnic group (write in) Prefer not to say Please turn over

13 Disability Do you consider yourself to be a disabled person? Yes No Prefer not to say If yes, please state the type of impairment that applies to you. Learning disability Long-standing illness Mental health condition Physical impairment Sensory impairment Other (write in) Gender Female Male Other (write in) Prefer not to say Is your gender identity different from the gender you were assigned at birth? No Yes Prefer not to say Pregnancy and maternity Are you pregnant or on maternity leave? No Yes Prefer not to say Religion/belief None Yes (write in) Prefer not to say Sexual orientation Bisexual Gay/Lesbian Heterosexual Other (write in) Prefer not to say Where did you see this job advertised? Please specify: