Introduction To Windows and

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1 Introduction To Windows and Office October 9, 2013 This is a quick introduction to the new features in the Windows 7 Operating System and fundamental changes found in Office 2010 applications.

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3 Table of Contents Windows Taskbar... 3 Jump Lists... 3 Libraries... 4 Aero... 4 Shake... 5 Snap... 5 Peek... 5 Gadgets... 6 Calculator... 6 Snipping Tool... 7 Action Center... 7 Sticky Notes... 7 Note... 8 The Office 2010 Environment... 9 The Ribbon... 9 File Tab The Quick Access Toolbar Customizing the Ribbon (Command Tabs) Accessing Dialog Boxes and Task Panes Command Tabs Smart Tags Smart Tags and AutoCorrect The Help Task Pane Using ScreenTips Activating ScreenTips Showing Shortcut keys Viewing ScreenTips... 16

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5 Windows 7 Taskbar is still the same familiar place for switching between windows. But now it's easier to see, more flexible, and more powerful. In Windows 7 you can pin favorite programs anywhere on the taskbar for easy access Now you can rearrange them any way you like by clicking and dragging. Taskbar With Windows 7, you can point to a taskbar icon to see actual images of all of your open files or programs. Then, move your mouse over the image to preview the window full screen. Click on the full screen image, and you can start working with it immediately. You can even close windows from the thumbnail previews a big time saver. Jump Lists are lists of recently opened items, such as files, folders, or websites, organized by the program that you use to open them. You can use a Jump List to open items, and you can also pin favorites to a Jump List, so you can quickly get to the items that you use every day.

6 Libraries new in Windows 7 make it easier to find, work with, and organize files scattered across your PC or network. A library brings your stuff together in one place no matter where it's actually stored. Say you're assembling a brochure from snapshots located on your G:\\ drive, and your workstation. In the past, hunting down specific shots would've been a chore. In Windows 7, you simply create a library, name it something (perhaps, "Spring Brochure"), and then tell Windows which far flung folders your new library should include. Your photos are still physically located in the different spots but now they show up in a single window. Windows 7 comes with libraries for documents, music, pictures, and videos. But you can personalize these, or create your own, with just a few clicks. There's more. You can also quickly sort and shuffle your libraries for example, documents by type, pictures by date taken, or music by genre. Aero Aero visual hallmarks include subtle animations and translucent glass windows, which you can personalize. Pick from the included color palette, or create your own custom tints with the color mixer. There's more to Aero than style. Point to a taskbar icon, and you ll see a thumbnail sized preview even for live video. Hover on a thumbnail, and it morphs into a full screen preview. Shake and Peek cut through desktop clutter by quickly minimizing open windows or turning them invisible.

7 Shake Ever need to cut through a cluttered desktop and quickly focus on a single window? Just click a pane and give your mouse a shake. Voila! Every open window except that one instantly disappears. Snap Size and arrange windows by simply dragging their borders to the edges of your screen. Instantly expand to full screen and back, or arrange two windows side by side. Depending on where you drag a window, you can make it expand vertically, take up the entire screen, or appear side by side with another window. Snap makes reading, organizing, and comparing windows Peek Peek gives you the power of X ray vision, so you can peer past all your open windows straight to the Windows 7 desktop. Simply point to the right edge of the taskbar and watch open windows instantly turn transparent, revealing all your hidden icons and gadgets. To quickly reveal a buried window, point to its taskbar thumbnail. Now only that window shows on the desktop.

8 Gadgets You can display gadgets anywhere on your desktop and use the Aero Peek features to temporarily view your desktop gadgets without minimizing or closing the windows you re working with. Gadgets on the desktop Your desktop background doesn't have to be a single picture anymore. With Windows 7, you can display a slide show of pictures, instead. Some Windows themes include a slide show, or you can create your own slide show from your personal collection of pictures. For more information about setting up a slide show background, see Create a desktop background slide show. Calculator You can perform calculations by clicking the calculator buttons, or you can type calculations by using your keyboard. You can also use the numeric keypad to type numbers and operators by pressing Num Lock. Open Calculator by clicking the Start button results, click Calculator.. In the search box, type Calculator, and then, in the list of Click the View menu, and then click the mode that you want. When you switch modes, the current calculation is cleared. Calculation history and numbers stored by the memory keys are retained. Click the calculator keys to perform the calculation you want.

9 Snipping Tool webpage. Captures a screen shot of anything on your desktop, like a picture or a section of Snip a whole window, a rectangular section of the screen, or draw a freehand outline with your mouse or tablet pen (or your finger, if you're using a PC with a touchscreen). Then you can annotate, save, or e mail the image using buttons right in the Snipping Tool window. Action Center Action Center consolidates message traffic from key Windows maintenance and security features, including Windows Defender and User Account Control. If Windows requires your attention, the Action Center icon appears in the taskbar. Click it and you ll see both alerts and suggested fixes for any problems. You can finetune your choices in Control Panel. Sticky Notes Already as necessary as pencils and paper clips, Sticky Notes just got more useful. In Windows 7, you can format a note s text, change its color with a click, and speedily resize, collapse, and flip through notes. If you've got a touch screen, Windows 7 Sticky Notes support touch input,

10 you can even switch between different input methods within the space of a single note. To create a new sticky note You can also open a new note by pressing Ctrl+N. Or click on the plus sign in the upper left corner of an open note. Open Sticky Notes by tapping the Start button. In the search box, type Sticky Notes, and then tap Sticky Notes in the list of results. To create additional notes, Right mouse click on the sticky note on the taskbar. Click the New Note button. To delete a sticky note when you've finished using a note, you can delete it to clean up your desktop. Click the Delete Note button. In the Sticky Notes dialog box, click Yes. You can also delete a note by pressing Ctrl+D. To resize a note, drag an edge or corner of the note to make it larger or smaller. Note Sticky Notes closes if you delete all of your notes. To create a new note, reopen Sticky Notes. To change the color of a sticky note Right-click the note that you want to change, and then click a color.

11 To format text in a sticky note You can format text, add bullets to make a list, or change the text size by using keyboard shortcuts. Here's how: Select the text that you want to change. Use the following keyboard shortcuts to format the text on your note: Bold text Italic text Underlined text Strikethrough Bulleted list Ctrl+B Ctrl+I Ctrl+U Ctrl+T Ctrl+Shift+L (Press this keyboard shortcut again to switch to a numbered list.) Increased text size Ctrl+Shift+> Decreased text size Ctrl+Shift+< The Office 2010 Environment The updates in the Office 2010 environment make finding commands and tools easier for you. The new interface aims to make all of the Office programs more user friendly and efficient. The following features will be explained in this document: The Ribbon Gone in Office 2010 are the familiar pull down menus and toolbars seen in previous versions of Office. These have largely been replaced by the Ribbon, a more intuitive and visual tab based interface. Programs open in the Home command tab, which displays most of the tools you will need to create a basic document. Specialized features can then be quickly accessed from the other command tabs. Tools for each command tab are divided into groups (e.g., the Clipboard, Font, and Paragraph groups in Word's Home tab). Some command tabs are context sensitive, displaying only when a particular feature is being used. For example, when a table has been inserted into a Word document, the Design and Layout tabs appear in the Ribbon.

12 The arrow to the right of the help toggles the ribbon on or off.

13 File Tab The Office 2010 File Tab is located in the upper left of the program window The File tab allows you to open, save, and print documents, and perform other document output functions (e.g., fax and ). The FILE TAB is also where you go to change Word's options and preferences, by clicking the new Options button (e.g., Word Options, Excel Options, PowerPoint Options). From the Options button you can customize an Office program's display and settings. The Quick Access Toolbar can be located in one of two places: Upper left corner above the File Tab (default location) Below the Ribbon, which is part of the Microsoft Office Fluent user interface The Quick Access Toolbar The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed. You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons that represent commands to the Quick Access Toolbar. If you don't want the Quick Access Toolbar to be displayed in its current location, you can move it to the other location. If you find that the default location above the File Tab isn t convenient. If you want to maximize the work area, you may want to keep the Quick Access Toolbar in its default location and click on the down arrow to hide the ribbon. The arrow to the right of the help toggles the ribbon on or off.

14 Customizing the Ribbon (Command Tabs) In Word 2010, you can arrange the ribbon the way you want. You can create new tabs and put the commands you use most often on them. You can move the tabs where you want. Really, you get to design the Word ribbon to match your own flow when you're working on documents. Begin by selecting File, clicking Options, and clicking Customize Ribbon. From there, you can add your own tabs by clicking New Tab and then clicking the new tab and clicking Rename (so that you can call it something more descriptive than "New Tab"). For example, add a tab called "Writing." And to those tabs, you can add your own groups. In my example, I add groups for printing, formatting, and tools.

15 Now that you have your own tab and your own groups, you can add any commands you want from the command well. To see all of them, 1. Click the arrow below Choose commands from, 2. Then click All Commands. It's a long list. 3. Next, click the group you want to add commands to, 4. Click a command in the list of commands, and then click Add. To continue the Writing tab example, add Quick Print and Print Preview and Print to the Printing group. You can put things like Header, Footer, and Table of Contents in the Formatting group. And can add Thesaurus to the Tools group. Use the arrow keys to order commands exactly the way you want them (in this case, up means left and down means right). Finally, use that up arrow key to move the Writing tab all the way to the left of the Word ribbon, so that it's open automatically when you start Word. Set the ribbon up the way you want it. And if you change your mind, you can change your ribbon, too.

16 Accessing Dialog Boxes and Task Panes When using a tool from the Ribbon, you will often want to see additional options and settings. Office provides dialog boxes and task panes for each group within a command tab. Dialog boxes and task panes are accessed by clicking the button in the lower right corner of each group. For example, in Word, to bring up the Font dialog box, click FONT in the lower right corner of the Font group. The resulting dialog box provides advanced features and settings for a given group: Command Tabs Upon starting an Office 2010 program, the command tabs (such as Write, Insert, and Page Layout) are found along the top of the Ribbon. The command tabs are customized for each program and allow you to find the functions and controls that you will use. For certain functions, such as editing a table, the relevant command tab does not appear unless you are working with a table. When you select the appropriate command tab at the top of the Ribbon, a contextual tab with formatting options appear in groups relevant to that command tab. For example, on the Home tab, you will find such groups as Font, Paragraph, and Style.

17 Smart Tags Like the commands on the Ribbon, Smart Tags put commonly used functions within easy reach. A Smart Tag is an icon containing a menu that temporarily appears within your document after you perform a certain action. The purpose of Smart Tags is to inform you of the options available in different situations when using Office For example, after you paste text, a Smart Tag appears with formatting options for that text; however, the tag will disappear when you begin typing more text. Smart Tags also appear when using the AutoCorrect feature and when errors occur in Excel formulas. EXAMPLE: After pasting, to reveal your options, click the PASTE OPTIONS smart tag Smart Tags and AutoCorrect When Word AutoCorrects your text, a Smart Tag allows you to change or turn off the AutoCorrect feature. For more information on AutoCorrect, see AutoCorrect: Corrections & Replacements. The Help Task Pane The Office 2010 Help system includes Back and Forward buttons to navigate through help menus and a text based Microsoft Office Help dialog box. The Help system includes a table of contents, various search options, and updates on changes made from previous Office environments. For information on using Office 2010 Help, refer to Using Microsoft Office Help. To view Microsoft Office Help: In the upper right corner of the Ribbon, click HELP Using ScreenTips ScreenTips show information about the buttons available on the Ribbon and can be helpful if you are unsure about the function of a specific command or button. ScreenTips give you a brief description of the function of any button on the Ribbon by hovering your mouse over the button. You can also configure Office 2010 to show you keyboard shortcuts within ScreenTips.

18 Activating ScreenTips NOTE: The following instructions for activating tooltips apply to Word, PowerPoint, and Excel. For Publisher and Outlook, refer to Viewing Screen Tips. 1. Click the File Tab» 2. click OPTIONS 3. Select General 4. Select Show feature descriptions in ScreenTips 5. Click OK Showing Shortcut keys Options for showing or hiding shortcut keys within ScreenTips can be selected only when the Show feature descriptions in ScreenTips option is selected. To learn how to do this, refer to Activating ScreenTips. NOTES: Shortcut keys will remain visible even if the ScreenTips option is deactivated, but no additional information will be shown. Viewing ScreenTips Hold the mouse over any button A ScreenTip appears for the selected button.

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