FileLocker. The Top Five Reasons Legal Professionals Must Adopt Private Cloud File Sharing

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1 Truly Secure Cloud Collaboration The Top Five Reasons Legal Professionals Must Adopt Private Cloud File Sharing Infrascale 0 Phone: Web:

2 The Top Five Reasons Legal Professionals Must Adopt Private Cloud File Sharing Legal departments receive heaps of data, includinges photos, spreadsheets, forms, and other files. Attorneys are trusted with this information in absolute confidence by their clients. The information may be valuable to competitors, as it contains intellectual property, or proprietary information critical to a client s business operations. No matter how it is classified, lawyers and paralegals have access to a staggering amount of sensitive information. This information, commonly stored in bankers boxes and filing cabinets, is at risk. Even locked filing cabinets could expose this information to an unwanted audience when left unlocked or otherwise compromised. Digitally storing these files for cross-team collaboration and controlled sharing is imperative for law firms and in-house attorneys. This white paper details the five reasons why legal professionals must employ private cloud file sharing. Infrascale 0 Phone: Web:

3 files can be accessed The biggest danger of paper files being stored in an office is that it is nearly impossible to control which individuals have access to them. The same goes for an external hard drive or flash drive. How do you know who has seen those files? Or in the event they are stolen, how do you know who might have taken them? When exploring secure file sharing tools, ensure that you consider applications that offer device management controls. The IT administrator in your business should be able to control access, by user, to any device used within in the company. Control access to: Androids & iphones Specific workstations Device by user Audit trail reporting is a critical component of organizational efforts to secure file sharing and collaboration. It forces employees of the firm to be accountable for the transfer of information in which they participate. These types of reports should include activities such as: In cloud editing File downloads File uploads Commenting Some solutions will allow the administrator to receive real time updates on these activities. Such a practice puts IT on the first line of defense against data leaks. Managers should strive to empower the IT department in this way. Infrascale 0 Phone: Web:

4 unauthorized with access private features of SharePoint Law practices currently using a SharePoint server for central document storage and management have undoubtedly found it challenging to use the solution on its own for file sharing. Consider integrating a solution that will add encryption, device management, secure sharing, and in-cloud previewing/editing as to SharePoint s list of capabilities. Privately hosted SharePoint servers generally do not include file encryption. Select a file sharing solution that will enable you to make the most out of your existing SharePoint server by enhancing its capabilities and making the documents stored there exponentially more useful. Enhance SharePoint with: Mobile device access Device management In-cloud previewing and editing Desktop syncing unauthorized access with private Public cloud file sharing tools of consumer quality are the most dangerous to law firms and professionals working with sensitive files. Data stored in public clouds is generally not encrypted enough. In fact, it is almost never encrypted locally, before being sent to the cloud. Compound the lack of encryption with the fact that public clouds are indeed public, and are not controlled by the client s IT department, so security of the data becomes highly suspect. This can be solved by creating and securing a private cloud within your firewall, within your organization. Host your secure file sharing solution in a private cloud, keeping the data within your network and its safety entirely in the control of your IT department. Consider the benefits of a private cloud deployment for your firm s enterprise file sharing application: Data secured on your hardware The application and hardware will be monitored by an in-house IT team Access can be limited to those on your VPN Device and external access can be restricted Infrascale 0 Phone: Web:

5 with anyone except yourself Often, attorneys need to keep data accessible via the cloud, but also ensure that no one else will ever have access to it. Some file sharing solutions have light protection against this, including the ability to create private folders. However, this will not meet all file access needs nor eliminate all potential mishaps of this very private file. Local encryption, sometimes called client-side encryption, will encrypt files before being synced or upload to the cloud. When at rest in the cloud, they will not be sharable with any other user. Not even by accident. This additional security measure prevents the potential of forgetting or overlooking the option to password protect a file. Look for a solution offering local encryption. IT managers may also find that this is a requirement for compliance with regulations such as HIPAA. Local encryption offers an additional security level to your legal department. FileLocker is a secure collaboration tool deployable in the public or private cloud. Visit FileLocker.com to learn more. Infrascale 0 Phone: Web:

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