Welcome to the first edition of the Advance Commercial Information (ACI) Policy Unit e-newsletter.

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1 Volume I Do you know who to contact? Are you a carrier, freight forwarder or a registered service provider? Do you know who to contact? Border Information Service (BIS) for general information (within Canada) and (outside Canada) or (outside Canada). emanifest Help Desk for emanifest-related questions about policy, operations and emanifest Portal Shared Secret applications: Technical Support Unit (TSU) for highway carriers, for urgent production-related technical issues, EDI and emanifest Portal technical support (highway) call : General enquiries: ADVANCE COMMERCIAL INFORMATION POLICY NEWSLETTER Welcome to the first edition of the Advance Commercial Information (ACI) Policy Unit e-newsletter. The aim of this newsletter is to provide you with up-to-date information on the ACI Program. The newsletter will be published on a semi-annual basis and provides you with contact information and links to useful CBSA reference documents. NEWS: - ECCRD: Did you know that the Electronic Commerce Client Requirements Document (ECCRD) for all modes is no longer available on the CBSA website? For information on how to request a copy, go to: - Conveyance Arrival Certification Message (CACM) Q&A: On June 9, 2013, the CBSA introduced a new functionality requiring air, marine, and rail carriers to transmit the CACM if a conveyance is carrying commercial cargo into Canada. The CACM is required in addition to conveyance and cargo Advance Commercial Information (ACI) transmitted within mode specific timeframes. Below you will find the most frequently asked Questions the ACI Policy Unit has received regarding the CACM and the applicable answers: Q: Who is liable for the transmission of the CACM? A: In order to comply with Sections 12(1) and 12.1 of the Customs Act, it is necessary that the owner/operator (person in charge of the conveyance) transporting goods into Canada, use their own CBSA designated carrier code for the purpose of transmitting Advance 1

2 Know who to contact? (cont.) Electronic Commerce Unit (ECU) for air, marine, rail carriers, freight forwarders - EDI and emanifest Portal technical support call , press 1 (within Canada) or for overseas callers. National Targeting Centre (NTC) Did you receive a Request for Information (RFI) or other Risk Assessment (RA) message from the NTC and don t know what to do? Calls within Canada and the United States Telephone (24 hours a day, 7 days a week); Overseas callers Telephone (24 hours a day, 7 days a week) NTC Marine NRAC- NTC Air NRAC- Volume I Commercial Information (ACI) to the CBSA and for the reporting of their conveyance and goods upon arrival by transmitting the CACM. Q: Do empty conveyances have to transmit a CACM? A: Empty conveyances in the air and marine modes of transport are currently exempt from transmitting pre-arrival/pre-load data; therefore, they are exempt from transmitting the CACM. However, if a carrier (conveyance owner/operator) choses to voluntarily transmit an electronic ACI conveyance report for an ACI exempt conveyance, the CACM must be transmitted in order for the arrival status in the CBSA system to be finalized. In the rail mode, advance commercial information is required for an empty conveyance; consequently a CACM is also required. Supplementary Report (if applicable) Cargo ACI Conveyance Arrival Certification Message Conveyance ACI Goods/Conveyance Released or Referred for examination Q: Will the A6 General Declaration form requirement still exist after implementation of the marine CACM? A: Carriers will still be required to provide paper documentation for crew and passenger information and the requirement to present a paper copy of the A6 at FPOA is currently under review. Q: We know the air carrier must transmit the CACM after the verbal cleared to land message from NAVCAN is received in the cockpit, how are we supposed to know when that occurs? A: You will need to develop internal communication processes in 2

3 Know who to contact? (cont.) emanifest Compliance Monitoring Are you a carrier who received an emanifest Compliance Review and have questions regarding your review? Compliance_Monitoring.Ve cbsa-asfc.gc.ca Import Programs If you are a carrier and have questions related to the movement of goods, ImportPrograms.Program If you are a carrier and have questions related to the If you release are a of carrier goods, and have questions related to a-asfc.gc.ca the release of goods, a-asfc.gc.ca Volume I order to integrate this verbal clearance from NAVCAN to transmit the CACM within the timeframe required by the CBSA. Q: When aircraft touches land, can we submit the CACM at that time? A: Yes, the earliest timeframe the CACM may be transmitted is when the air carrier would meet the definition of arrival : in the air mode of transport, goods shall be reported under Section 12 of the Customs Act without delay after the aircraft is cleared by NAVCAN to land at an airport following arrival in Canada. However, operational procedures may be put in place to transmit the CACM once the aircraft touches land; the air carrier would have met the definition of arrival. Please note that release might be delayed as the message triggers release. Q: Does the CACM replace the existing Advance Commercial Information (ACI) EDI Conveyance and Cargo messages being transmitted in the air and marine modes of transport? A: No, the current pre-load/pre-arrival Conveyance and Cargo EDI transmission requirements remain unchanged. Carriers must continue transmitting pre-load/pre-arrival ACI data in the prescribed format and within prescribed modal timeframes. The EDI CACM is an additional EDI message that must be transmitted by the carrier once the conveyance has met their mode specific arrival definition. Q: We are air/marine carriers and are experiencing technical issues with the transmission of the CACM. Who can we contact? A: Air and Marine mode carriers can contact the Electronic Commerce Unit (ECU) for questions related to the CACM. See the Know who to contact side bar for the ECU contact information. - Pre-Arrival House Bill (Freight Forwarder) Q&A: 3 Also on June 9, 2013, the CBSA deployed new electronic systems that allow freight forwarders in all modes of transportation to transmit advance electronic house bill data for consolidated freight to the CBSA. A voluntary compliance period will remain in effect until emanifest-enabling regulations come into force. Clients will be provided with at least 45 days advance notice of the emanifest mandatory

4 Volume I compliance date to ensure a smooth transition to modernized, more efficient commercial processing at Canada s borders. Updates regarding the status of the regulatory process will be made public when available. Early adopters of emanifest requirements will benefit from a modernized and more efficient commercial border process; more time to adjust to emanifest processes and correct problems; online resources and client support; and reduced likelihood of non-compliance when requirements become mandatory. 4 Q. What is a house bill? A. A house bill is a type of secondary cargo control document that is submitted to the CBSA in order to deconsolidate and acquit a consolidated cargo control document (Service Option 950). Q. What is a house bill close message? A. A house bill Close Message is submitted by freight forwarders to indicate that all electronic house bills for the specific consolidation have been submitted (Service Option 968). Below you will find the most frequently asked Questions and Answers the ACI Policy Unit has received regarding the pre-arrival house bill data. Q: Who is liable for the transmission of the house bill data, house bill close data and supplementary data? A: In order to comply with section 12.1 of the Customs Act, the freight forwarder will be responsible for the transmission of house bill data, house bill close data and supplementary data once the emanifest-enabling regulations come into force. Freight forwarders will be liable for ensuring that all data is true, accurate and complete; and received within the mode specified timeframes. Q: Can another party transmit house bill data on behalf of a freight forwarder? A: Freight forwarders may authorize a service provider or agent to transmit the house bill, house bill close and supplementary data on their behalf. The carrier code on the electronic transmission must be that of the actual freight forwarder, not the agent or service provider. A form BSF691 Authorize/Remove an Agent or Service Provider for Advance Commercial Information must be completed by the freight forwarder and provided to the CBSA. Q: What is the difference between a single shipment and a consolidated shipment? A: For CBSA purposes: a shipment is defined as: A specified good or collection of specified goods that is listed, in a single bill of lading, waybill or other similar document that relates to the carriage of goods, for transport between two or more persons;

5 Volume I a consolidated shipment is defined as: A number of separate shipments grouped together by a consolidator or freight forwarder and shipped to an agent or a freight forwarder as one shipment, under one bill of lading, and reported to Customs on one cargo control document (one shipper and one consignee). Q: What movement types are available on the house bill during the voluntary period? A: The only available movement types on a house bill as of June 9, 2013, are In-bond (Movement Type Code 27) and Import (Movement Type Code 24). In the interim and until house bills are mandatory, supplementary reports will continue to be required for consolidated in-transit, import, and freight remaining on board (FROB) movements in the air and marine modes. Once the emanifest-enabling regulations come into force the in-transit (Movement Type Code 23), import, and in-bond movement types will be required to be transmitted on the house bill and house bill close message. Supplementary reports will continue to be required for consolidated FROB shipments (Movement Type 26) in the air and marine modes only. 5 During the voluntary compliance period, a paper house bill document cannot be deconsolidated electronically. - Regulatory Amendments: Due to the timelines associated with the regulatory process, emanifest requirements for highway and rail carriers did not become mandatory as originally scheduled in fall of The CBSA will communicate when the regulations are expected to be in place, once confirmed, and at least 45 days in advance. - CBSA Customs D Memoranda The D Memoranda are an excellent source of information and are used by the CBSA to administer customs programs. For the complete list of transportation related memos, follow the link to the D3 Transportation series: Coming soon: D12 Pre-Arrival Commercial Series. CBSA VALUES INTEGRITY RESPECT PROFESSIONALISM

6 Volume I 6 Visit the following CBSA web pages for more information on: Advance Commercial Information Program: emanifest: Should you have any questions related to commercial pre-border policy, contact the Advance Commercial Information (ACI) Policy Unit at this address:

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