QuickStart EasySite Guide Windows Hosting Includes EasySite Plus, Shopping Cart, PodCasts, Flash, Blogs and much more

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1 QuickStart EasySite Guide Windows Hosting Includes EasySite Plus, Shopping Cart, PodCasts, Flash, Blogs and much more Everything you need to get started creating your own website. EasySite it s never been easier. 1

2 Contents An introduction to EasySite 3 Step 1. Category 7 Step 2. Design 7 Step 3. Customize Design 9 Step 4. Manage Pages 10 Step 5. Edit Content 27 Step 6. Settings 41 Step 7. Publish 46 2

3 Creating a Website using EasySite Welcome to EasySite Website Builder EasySite has been designed for non-technical website owners to create and manage websites without the need for website development skills. Like all software it takes a little time to become familiar with it but if you can use programmes like Microsoft Publisher, then within a few hours you ll be able to learn how to build and maintain your website. If you would prefer to have one of our website developers create your website for you we have a range of options that will get your website up and running allowing you to use EasySite to maintain it afterwards. Either way we re sure you ll find EasySite a great tool for managing your website. Glossary We refer to content in this guide and we mean any text, images, tables video or audio you add to your website. An Introduction to EasySite EasySite is included with every Telecom website hosting plan. It includes 120 professionally designed templates, a photo gallery of up to 100 images and the ability to manage up to nine pages of website content. It also includes a choice of Flash intro screens, blogging, a website counter, voting and a tickertape option. It is a great way to get your first website online. EasySite Plus offers some excellent additional features and is available for an additional monthly fee. It includes the ability to manage an unlimited number of website pages, an unlimited number of photos and photo galleries, 10 photo gallery templates. It also includes over 300 designed templates and most importantly if you want to sell products via your website a product catalogue with a manual shopping cart. This allows your customers to pull together a shopping list of your products from the catalogue and the order to you. PayPal is also an option for those wanting credit card payment facilities. Before You Start Before you start you will need the following: An Internet connection EasySite requires you to be connected to the internet. You can use it over a dial-up connection but it will be very slow, a broadband connection is best. Your user login and password. Your completed Website Content Collector template with all your website content. Your Website Shop Content Collector if you are also building a shop. The images you will be placing in your website, in.jpg or.gif format, preferably sized and cropped as you intend them to be displayed. Any other attachments or animations you plan to have as part of your website. Getting Started You will also need the following details before you get started: Website URL this is the domain name where you and anyone else on the website can view your website. This is your completed website address (e.g. You may have multiple domain names pointing to the same website. Control Panel URL this is how you manage your website as the website owner and administrator. It is usually your domain name with the addition of /stats, it is a safe website page it will look something like this: 3 You should have been provided with login details if not please contact the helpdesk. Website images must be.gif or.jpg no other image types can be displayed. Images can be edited once uploaded to EasySite but for faster loading try to get them as small as possible before uploading. EasySite includes an image editor so you can edit your images online too but you may find it easier to do the initial image editing on your computer if you have the appropriate software.

4 User ID this allows you to login to the user administration website to make changes to your website, in conjunction with your Password. To Get to Your Control Panel Enter your Control Panel URL which should look like: into your website browser. Make sure your browser is set to allow pop-ups EasySite needs pop-up windows to operate. Enter your User ID and Password in the Relevant Fields. Click on OK It will respond with a Security Alert click Yes to accept. EasySite will time out your session if there is no activity for 20 minutes Be sure to save your changes if you are going to be taking a break for more than a few minutes, whenever you are working with EasySite. Simply log back in and continue building or managing your website. 4

5 Changing Passwords You can change your password by clicking on Change Password under Account Configuration Under Websites click on the EasySite Website Builder and Enter your User ID and Password in the Relevant Fields. Click on OK You can find the EasySite icon in the Utilities and Files Panel. A new browser window will open You can close the Window that says it has opened Website Creator in another window; you will be working in the new window that opens. General Navigation The following functions are available under every main navigation item: Next: Changes to the following editing step. Previous: Changes to the previous editing step. While you are creating your website for the first time, the new contents are not yet visible to visitors on the Internet - This means that you are free to experiment during this creation phase. When you are satisfied with your website you can publish it. Only then will your new website be visible on the Internet. Save: Reset: Help: Preview: Saves the changes. This becomes active after a change was made. Resets the website to the last saved state. Unsaved changes are discarded. Calls the help system. Shows a preview of the website in a separate window: This preview shows you what your website will look like after you publish it to the Internet. 5

6 Step 1. Category EasySite has over 100 professional templates to choose from and they are aligned under different industry groups. In the Category step you chose the industry your business is in, which will help narrow down the template that may be most relevant in step 2 Design. You may choose other industry groups if you like the look of those templates for your website How to Choose Select the category from the column on the left which best describes your business. Subcategories will appear in the right column - pick the most appropriate of these. If you feel your business does not fall within any of the proposed choices, click on Neutral Representation. If you would like to set up a personal website select Personal Homepage. Once you have selected the appropriate option click save. You can then move to the next step by using the next button or simply select any of the other main navigation steps at the top of the page. The Category step is used later in the Manage Pages step to suggest page titles most relevant to your industry If there is a close match to your industry click on that. If not you can choose a Neutral Representation. You may change your choice at any time. Your content will not get lost Business website To take advantage of the huge potential offered by the Internet, where you can present your business, products and services in the most professional manner possible, we have identified different industry type templates that should allow you to build a website with a concept that meets the expectations of your online customers. In the next few pages, we propose a website map drawn up with your specific business needs in mind. Of course, you are free to adapt the proposed templates, even after publication, to adjust them to what you d like to see Personal homepage Whether you need your website page to advertise your resume, share your holiday photographs with family and friends, or show your wedding to friends worldwide. Choose from our many website designs and concepts for a modern and attractive website. Step 2. Design The design determines how you will arrange text, images and other content elements as well as the navigation of your website. This ensures all pages of the website have a uniform and professional look and feel. The preview area of the window shows the design in its original size. If you select a design from the design selection or change the colour of the design or a main graphic on the right hand side the preview window is immediately updated. You will need to click on the Save button to save your changes. In this step, you only define the appearance of your website You cannot add your own text and images in this step. To change text or images, move to the "Edit Content" step Choose a Design Click on Design on the menu bar. A design is defined by the design template and its additional characteristics such as the colour, main graphic or the design details like fonts and font colours, allowing you to change the design according to your own ideas. Due to the huge number of combination options every design is unique in its appearance. 6

7 To select the design template: 1. In the sidebar menu, click the sub-item Design. 2. In the left-hand area of the screen you will see the design selection with minimized images of the design templates. Click on the image that represents your favourite design template. The preview pane refreshes right away Searching Designs Use one or more search filters: 1. Click on "Use Filter" to start the filtering function. 2. A new window opens: Select one or more search criteria here. For example, select the filters "Designs with image or logo upload possible" and "Designs that match chosen topic". This way you can narrow the design selection to those designs that allow you to upload a logo and that match your category. 3. Click "OK". 4. The design selection now contains only those design templates that match your filtering criteria. To view the entire design selection again, select the "Show all designs" option field. Tip: If you would like to change your filter criteria select Set Filter Choose a Colour When clicking on the Colour link, located in the left column, the style you ve selected is shown in different colours. Choose the colour that best represents your business, and make sure it matches your business logo: it will be all the easier for your customers to recognize your business. The choice of the background colour is crucial. As a general rule, lighter colours, like pastel shades, should be used for the background, allowing your text or pictures to stand out. Those designs are recommended for the topic you selected in the first step. You can add your own logo to those designs. This is not possible with all designs. The designs contain a selection of main graphics. These designs contain Flash elements, i.e. animated effects Display the subsequent designs in maximized preview mode. Display the previous design in maximized preview mode In the selection of minimized design templates, scroll down to view additional designs. Use drop down box to select a different range of designs. To change the colour: 1. Click the sub-item "Colour". 2. You will see the design selection with minimized images. 3. Click on the image that represents your favourite colour. The preview pane refreshes right away Choose a Main Graphic The term "Main Graphic" relates to any picture or designer symbol present throughout your website and in line with your chosen category. The image gallery offers you a wide range of choices, to endow your style with a personal touch, tailored to your page. To change the main graphic: 1. Click the sub-item "Main Graphic". 2. You will see the main graphic options for your chosen design. 3. Click on the image that represents your favourite graphic. The preview pane refreshes right away. Different designs have different options Colour palettes, the ability to include logos, main graphics, buttons etc., are all dependant on the template design you choose. If you choose a design that does not support a chosen option EasySite simply does not display a response to the selection. 7

8 2. 5 Saving and Discarding Changes If you are happy with the changes you have made in this step and the "Preview" area shows the design as you want to use it for your live website then you simply save by selecting Save. Once you publish your website it will show your new design settings. If you do not want to use the changes you have made you can click on "Reset" to restore the design to its last saved state. Step 3. Customize Design Step 3 Customize Design allows you to personalise your design. You can enter the main name you would like for your website and dependent on the design you can add your own image or logo. You can also alter the appearance of the chosen website design by changing the font style and colour. Please note: The settings in this step will apply to all pages of your website. 3.1 Select Text and Background Colours The Text colour" section lets you choose a colour for your text. Give priority to the legibility of the text. When using a light background, choose a darker font colour and vice versa so that you can create a contrast between text and background. The selected colour will be applied throughout your website. Simply select the text colour you would like to use. The preview pane refreshes right away. 3.2 Select Another Type of Button Some designs let you choose from different kinds of buttons. Select the button you feel is best suited to the style of your website. You can change your selection at any later stage. The preview pane refreshes right away. 3.3 Select a Font Type The font types available are fully supported by any browser, and particularly adapted to your design. Your choice must not be based on taste alone but must also contribute to the clarity of your page so ensure the font type matches your headings and buttons. To change the settings: 1. In the main navigation item "Customize Design" click on the corresponding menu item in the submenu. 2. The selection of text colours, buttons and fonts is displayed. 3. Click on the desired option. 4. The design preview is updated immediately. 5. Click on "Save". After the next publishing the changes also take effect on the live website. 3.4 Logo In Step 3 - Customize Design - click on Logo to incorporate your logo into your chosen design. Upload it directly from your computer: click on Upload, select the path to your logo, fill in the fields of the dialogue box, and click on Upload. The size of the logo will automatically adjust to the design selected. Please note: your logo can only be in GIF or JPG (the file must be a.gif,.jpg or.jpeg file). Not all EasySite designs support logos If you want to include your logo be sure to filter designs that can accept a logo before you start looking through the designs. 8

9 3.5 Insert your name/business name All you need to do is type your name or business name just as you would like it to appear. Click on Apply to insert it into your chosen website design. If you feel adding your name/ business name is not necessary, leave the field empty or use it to write your business motto or slogan Saving and Discarding Changes If you are happy with the changes you have made in this step and the "Preview" area shows the design as you want to use it for your live website then you simply save by selecting Save. Once you publish your website it will show your new design settings. If you do not want to use the changes you have made you can click on "Reset" to restore the design in its last saved state. Step 4. Manage Pages Step 4 Manage Pages is where you create, edit, move and delete the pages of your website. Numerous page types such as media album, business blog or online shop can be defined and easily set up. 4.1 Your Pages The "Your Pages" list displays all pages on your website. Every page is displayed as a menu item under the heading Your Pages, with the exception of the pages that you have hidden. Every page is displayed with its status and page type: The page titles that are suggested here are based on the industry types you selected in 1. Category step This page is the home page of your website. The page has a specific page type and is not yet been configured - a click on this icon opens the dialog for setting this page up. This page is currently hidden from your navigation. Under "Your Pages" you can: 1. Edit the page properties by double-clicking on the page name. 2. Set up the page or change the settings by double-clicking on the page type icon. 3. Select the page on which to operate and choose an option like "Delete Page" or "Move Page Up" from the navigation: select the page by clicking once on the page name. 4.2 Our Suggestions The "Our suggestions" list displays a suggested website structure, that we would recommend for your website. You can choose to use all or parts of this list for your website. 1. In the main navigation item "Manage Pages" under "Your Pages", click on the page name to select the page which you want to add the new page below. 2. Under "Our suggestions", click on the page name to select the desired page. The selected page is highlighted. 3. Now click on the arrow. The page is then displayed under "Your Pages". Or: Implement the desired page by double-clicking on the page name. 9

10 If this is a page of a specific page type (which is indicated by the icon next to it) you can set up the page immediately. You can now change the level and the position as well as the name of the page. 4.3 Page Types Every page has a specific page type. There are: 1. Default Pages: these pages are edited in step 5. Edit. There you can add text and media, for example, images and Flash animations. 2. Special Pages: these pages have a special function. Each page types serves a specific purpose. Special Pages include; feedback forms, guest books and multimedia albums. a. They are all set up in step 4. Manage Pages and then you can add text, images, and Flash animations in step 5. Edit. Icon Page Types Functions Standard Blog Guestbook Form Voting Media Forum Shop Database Search Standard page is the default setting. Add news and press releases directly to your published website. Visitors of your website can leave comments. The guestbook entries can be managed on the published website. Ask the visitors of your website for specific information. Conduct a survey about a specific topic and display the results. Our Multimedia gallery allows you to: add videos, images and music with the ability to create slideshows and allow for comments. You can start a new discussion about a subject you choose on your website. Gives you the ability to offer your products online. You can add searchable tables to your website. Allows for all content on your website to be searched. 4.4 Adding a Page To add a page to your website: 1. In the main window under Your Pages select the page you would like your new page to be below. 2. Click on Create Page. 3. Select the page type by selecting the appropriate option. 4. A new page is added. You can now set up that page if it is a special page. 5. You can now change the level and the position as well as the name of the page. 10

11 6. Once you publish your website the page will be visible on your live page. Alternatively, you can select a page under "Our suggestions" and add it to your website, using the arrows. 4.5 Changing the Page Type The page type is specified when you are adding a new page, it can also be changed at anytime. 1. Under Your Pages, select the name of the page you wish to change. 2. Click on Page Properties on the left hand side menu or double click on the page name. 3. Click Change page type and select the page type you would like. 4. Click on OK 5. Changes will be applied once you Save If you are changing the page type of a page that already exists beware that changing the type of page means that content on this page will be lost. 4.6 Setting up new website pages Pages with a specific page type will need to be set up eachtime. For example with the guestbook, you need to outline if you want to be notified whenever a new entry is added. To set up a page or change the settings: 1. Under Your Pages, select the name of the page you wish to change. 2. Click on Page Configuration on the left hand side menu. 3. The settings depend on the page type. 4. Finish the set up by clicking on OK. 5. The changes are applied only after you click on Save. Or you can start the set up by clicking on the icon indicating the page type. 4.7 Changing the Level You can use two levels for structuring: main items and sub-items. Under "Your Pages", all pages of your website are listed. The bold entries are main structuring items. All other pages are sub-items. The home page will always be a main page. By changing the level, main items are converted to sub-items and vice versa: 1. Under Your Pages, select the name of the page you wish to change. 2. Click on Change Level on the left hand side menu. 3. The changes are applied only after you click on Save. Once you publish your website the page will be visible on your live page. 4.8 Changing the Order You can change the order of the pages and move pages up or down. If you move a main structuring item its sub-items are moved along. To change the order: 1. Under Your Pages, select the name of the page you wish to change. 11

12 2. On the left hand side menu, click on "Move Page Up" or "Move Page Down", depending on whether you want to move the page up or down. 3. The changes are applied only after you click on Save. Once you publish your website the changes will be visible on your live page. 4.9 Renaming Pages and Specifying the Home Page Page names are used as the labels of the navigation buttons. The names should therefore be as concise as possible because if the text is to long it will not all be displayed Home page is the page of your website that is the first page displayed when your website is opened. You can select which of your pages will be your home page. Page names and the home page are specified under "Page Properties": 1. Under "Your Pages", select the name of the page you wish to change. 2. Click on "Page Properties", on the left hand side menu or Doubleclick on the page name. 3. Change the entry in the input field "Page Name" to rename the page. 4. Click on "OK". 5. The changes are applied only after you click on Save. Once you publish your website the changes will be visible on your live page Define Page Title and Meta Tags for Search Engines You define your page titles and meta tags for each page individually. These settings will override the title and meta tags you may have already defined for all pages in the main navigation item "Settings". The Website Title is the piece of text that appears in the title bar in the visitor s browser at the top of your screen. The Website Title has several purposes including; been the heading at the top of your browser window, used when visitor bookmark your website, and some search engines will use this title when referencing your website in their search results. Meta-tags are used by search engines like Google to reference your website, but visitors cannot see them. Meta-tags are usually placed between two tags called <HEAD> and </HEAD>. Search engines will look for key-words, descriptions etc. between these 2 tags. It is important to use meta-tags so that search engines can display the right explanation of your website pages when displaying the search results. If meta-tags are not set up in your website, search engines will display the first line of text that they find on your website pages, which often does not accurately reflect what the page is about. To enter your page titles and meta tags: 1. Under "Your Pages", select the name of the page you wish to enter. 2. Click on "Page Properties", on the left hand side menu or Doubleclick on the page name. 3. Select Search Engine Settings. 4. Enter your page Title, Description, and Keywords. 5. Click on "Ok. 6. After you next publish your website, the title is displayed at the top of the browser and the Meta tags are inserted in the source text of the website. "Short Description" (Meta tag): - If your website is displayed as a search hit on the Internet some search engines display the summary you enter here as the description of your website. We would recommend no more than 200 characters. "Keywords" (Meta tag): - Some search engines analyse keywords. Somebody who is searching using these key words is then presented with your website as a search hit. Select keywords that best describe your website and often appear in the contents. Keywords must be separated by commas. We would recommend no more than 200 characters. 12

13 4.10 Removing or Hiding Pages If you delete a page its entire contents will be lost. If you only hide a page it still exists with all its contents but can no longer be visible to visitors of your website because the page is removed from your websites navigation. To hide a page from the navigation: 1. Under "Your Pages", select the name of the page you wish to hide. 2. Click on "Page Properties" on the left hand side menu. 3. Select the "Hide page" checkbox. 4. Click on "OK". 5. The changes are applied only after you click on Save. Once you publish your website the changes will be visible on your live page. To remove a page from your website: 1. Under "Your Pages", select the name of the page you wish to remove. 2. Click on "Delete Page" on the left hand side menu. 3. Confirm the safety prompt by clicking on "Yes" if you really want to delete this page. 4. The changes are applied only after you click on Save. Once you publish your website the changes will be visible on your live page. The home page cannot be deleted If you want to delete the home page you first must define another page as the start page. A main structuring item can only be deleted if it does not have any subitems If a main structuring item has subitems these subitems must be moved to other main items, deleted, or changed to main items Blog A blog is an online diary. It lists all your entries chronologically. Tell your stories, share our viewpoints, discuss issues and make new friends with similar interests or values. Your blog contains as many messages as you like and the newest entry will always be at the top of the page Creating a Blog Create a blog by adding a page of this type to your website. Please refer to sections 4.3 and 4.4 above Removing a Blog Remove a blog by removing the associated page in the usual way. Please refer to section 4.10 above. Please note that if you remove a blog page all blog entries and comments are permanently deleted Setting up a Blog Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Blog" symbol or select the page's name and then on "Page configuration", on the left hand side menu. A blog is a special page, on which you can quickly and easily place current information. The newest message will always be on top of the overview page. Timestamp format : Every blog entry is automatically tagged with the date and the time when it was created. The date and time formats are selected in the list field. "Login Password": You create blog entries (new messages) by accessing your published website and logging into your blog. Your chosen password will protect the editing function from unauthorized access. "Limit displayed text on the overview page to": If you want the entries to be shown in a shortened form on the overview page you 13

14 can choose the entries length in the drop down menu. Entries that are longer than the chosen number of characters will be shown in full length only on the associated detail page (permalink page). "Visitor information" and Image: Information entered into these fields will be visible on the blog page for all visitors of your website. You do not need to fill in these fields. You can add, change or remove this information at any time. You can also add an image which will be scaled to the displayed size. "Allow comments": Check this box if you want visitors to be able to add comments. Unsuitable comments can be deleted. "Activate RSS Feed Option": Check this box if you want your blog readers to be able to subscribe to your blog as a RSS Newsfeed. By clicking on "OK" you complete the set up and by clicking on "Save" you save your changes. If you set up a new page that has not yet been published the settings take effect only after you next publish your website. If you only change the configuration of an existing page publishing is not necessary Editing and Deleting Blog Entries and Comments The following entries are possible for a blog: Blog entry with text only and without images Blog entry with image only and without text - the image is displayed with a width of up to 300 pixels Blog entry with text and image - the image is displayed next to the text. If the image is larger than the highest possible size it is scaled down accordingly. Blog entry with video This is how you can reach the functions for writing, editing and deleting blog entries and deleting comments: 1. Open your live website on the Internet and navigate to the page that includes your blog. 2. Login by entering the password you set when setting up the blog. 3. Advanced functions for posting, editing and deleting entries are shown on the website. 4. To post a new entry, click on "Add post". 5. Enter the text of your post in the text box. 6. To add a picture to your entry that is saved on your local machine, mark the option "Image". You can also add a picture from your media database by clicking on "Image". 7. After clicking on "Submit" the post is shown in your blog immediately. 8. You can show tips on formatting your text while writing the entry by clicking on "Tips" next to the text input box. 9. Videos from video websites can be added to a blog entry by using the embed tag. For this, enter the embed code provided by the video website in the "Embed" box. A very popular video website is You can upload your video to this website and then use the code which is provided to embed in your website Adding Documents and External Links to Your Blog You can add links to your blog which will direct your visitors to additional website pages where they will find additional information. You can also add downloadable documents to your blog posts: 1. Open your live website on the Internet and navigate to the page that includes your blog. 2. Login by entering the password you set when setting up the blog. 14

15 3. Advanced functions for posting, editing and deleting entries are shown on the website. 4. Open the details page of a blog entry by clicking on "Permalink" on the overview page of your blog, where your blog posts are shown in chronological order. 5. Now you can add several documents or links: to add a downloadable document that is saved on your local machine, mark the option "File". You can also choose a file from your media database by clicking on "Import from Media Database". 6. To add a link, enter the URL that you want to link to, in the field "URL" for example: Adding More Content to Your Blog In the main navigation item "Edit Content" you can add more text or contents from the media database to the pages. These contents cannot be changed in the live website later. All you add in the main navigation item "Edit Content" can only be edited or removed there. Please refer to section 5. Editing Multimedia Album You can combine images, videos and music into multimedia albums. Visitors to your website can watch videos, look at pictures and play sound files. Clicking on any media file will open an enlarged view Creating a Multimedia Album Create a Multimedia Album by adding a page of this type to your website. Please refer to sections 4.3 and 4.4 above Removing a Multimedia Album Remove a Multimedia Albums by removing the associated page in the usual way. Please refer to section 4.9 above Setting up a Multimedia Album Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Media" symbol or select the page's name and then on "Page configuration", on the left hand side menu. In the "General" tab you select all the important settings for your multimedia gallery: "Enable password protection": Activate password protection for your multimedia album. Check this box if you want to show your multimedia album only to selected visitors. "Your Password": Enter a password for your multimedia album. Website visitors can access the protected multimedia album only after you have told them the password. "Note": This notice will be shown to your website visitors when they are asked to enter the password. "Allow comments": Check this box if you want viewers to be able to add comments to each individual image, video or other media file. These comments will be visible to the following website visitors. Unsuitable comments can be deleted. Now continue with the next tab Media (see below) or complete the set up by clicking on "OK". After you click on "Save" the changes to the live website take effect. If you set up a new page that has not yet been published the settings take effect after the next publishing. If you only change the set up of an existing page, publishing is not necessary. 15

16 Adding Media to your album 1. Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Media" symbol or select the page's name and then on "Page configuration", on the left hand side menu. 2. Under "Media" tab click on "Add Files". You can only choose media files that are already part of your media database. You can now see the content of your media database under "Media". When you want to choose media files that are not yet part of your media database, first open the media database by clicking on "open media database". After that all options of the media database for managing and adding media files are available. 3. Click on the media files that you want to add to your album. The media files are added under "Media Album". 4. You can delete files, add more media files and change the file order at any time. 5. Close by clicking on "Save". 6. After you click on "Save" the changes to the live website take effect. If you set up a new page that has not yet been published the settings take effect after the next publishing. If you only change the setting of an existing page, publishing is not necessary Organising Media In the step "Media" you can choose the order the media files are shown in your album: 1. Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Media" symbol or select the page's name and then on "Page configuration", on the left hand side menu. 2. Click on "Media" tab. 3. All media files included in your album are listed in the order that they are shown in the album. You can adjust the order of single files by clicking on the up / arrow down arrow buttons, under action. 4. Now continue with the set up or complete the settings by clicking on "OK". After you click on "Save" the changes to the live website take effect. If you set up a new page that has not yet been published the settings take effect after the next publishing. If you only change the settings of an existing page publishing is not necessary Adding Descriptions to Media Files in an Album The file name is chosen as the description. These descriptions are visible for the website visitors when they leave comments provided that you allowed commenting on media elements (under general options). You can apply individual descriptions to all or only single media elements: 1. Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Media" symbol or select the page's name and then on "Page configuration", on the left hand side menu. 2. Click on "Media" tab. 3. All media elements included in your album are listed. The descriptions are shown in the "Description" column. Click on the pen symbol of the description you want to change. 16

17 4. Enter your new description in the input field and click on "Save". 5. Now continue with the set up or complete the set up by clicking on "OK". After you click on "Save" the changes to the live website take effect. If you set up a new page that has not yet been published the settings take effect after the next publishing. If you only change the settings of an existing page publishing is not necessary Deleting Media In the "Media" step, you can also delete single media elements from your album: 1. Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Media" symbol or select the page's name and then on "Page configuration", on the left hand side menu. 2. Click on "Media" tab. 3. All media elements included in your album are listed. Click on the trash symbol next to the media elements you want to delete. 4. Now continue with the set up or complete the set up by clicking on "OK". After you click on "Save" the changes to the live website take effect. If you set up a new page that has not yet been published the settings take effect after the next publishing. If you only change the settings of an existing page, publishing is not necessary. The media elements are now deleted from your album, they are still available in the media database Viewing and Deleting Comments When you allow your website visitors to comment on individual media elements, you can see an overview of all comments and also delete comments: 1. Start the setup from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Media" symbol or select the page's name and then click "Page configuration", on the left hand side menu. 2. Click on "Comments" tab, if you can t select it means there are no comments. 3. All media elements with comments are listed. Click on "show comments" next to the media elements. All associated comments are shown with date and author. 4. Click the trash symbol next to the comment you want to delete and click "OK" in the confirmation dialog box. The comment is deleted from your website immediately. 5. By clicking on "back to list" you can return to the overview of all your media elements and their associated comments Adding More Content In the main navigation item "Edit Content" you can add more text or contents from the media database to the pages. These contents cannot be changed in the live website later. All you add in the main navigation item "Edit Content" can only be edited or removed there. Please refer to section 5. Editing. 17

18 4.13 Form This form enables visitors to your website to contact you to send queries, and request quotes. It enables you to better know your customers and visitors. When a visitor fills out and sends a form, an is sent to you Creating a Form Create an form by adding a page of this type to your website. Please refer to sections 4.3 and 4.4 above. You will then need to set up your form. 1. Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Form" symbol or select the page's name and then click "Page configuration", on the left hand side menu. Under General tab you can define the following settings: " address for contact requests": Enter the address to which you want the with the completed form to be sent. " Subject": Enter the text that you want to be the subject of the . "Message on submit" Enter the text shown to the visitor of your website when the form is sent. Now continue with setting up your form or if you have finished click on "OK". After you click on "Save" the changes to the live website take effect. If you set up a new page that has not yet been published the settingstake effect after the next publishing. If you only change the settings of an existing page, publishing is not necessary Adding, Editing and Deleting Form Field You can define which form fields the form includes under "Input Fields" tab when setting up your form. 1. Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Form" symbol or select the page's name and then click on "Page configuration", on the left hand side menu. 2. Click on the "Input Fields" tab. 3. Choose the field type of your choice under "Create new field". 4. Then click on "Add". 5. Depending on the chosen form type you can define the different options for the field. 6. The new field is added to the end of the form in the form preview. You can now move the field to your preferred position in the form with the up and down arrows. 7. Now continue with the set up or complete the set up by clicking on "OK". After you click on "Save" the changes to the live website take effect. If you set up a new page that has not yet been published the settings take effect after the next publishing. If you only change the settings of an existing page, publishing is not necessary. 8. You can change the options of a field at any time by clicking on the pen symbol next to the field, delete a field by clicking on the trash symbol next to the field change the order of the fields by clicking on the up / down arrow symbols. 18

19 Form Properties When you create or edit a form field, you can define dependent upon the field type the following options: "Description": The name of a form. "Default text": The text that is filled into a field by default. Define a default text for input fields with one or more lines when you expect the majority of visitors of your website to fill in the same text. "Required field": A field set to be a required field is marked with a star. The visitor of your website must fill in this field, otherwise the form can t be sent. "Error message": When the visitor of your website doesn t fill in a required field, the message entered here is shown. "Selection": With the field type "Selection" the visitor of your website chooses one option from a list of several options. To define the first two options of the list, replace the text "Select Value 1" and "Select Value 2" by your desired options. Additional options can be added by clicking on "Add option" Adding more Content In the main navigation item "Edit Content" you can add more text or contents from the media database to the pages. These contents cannot be changed in the live website later. All you add in the main navigation item "Edit Content" can only be edited or removed there. Please refer to section 5. Editing Removing an Form Remove an form by removing the associated page in the usual way. Please refer to section 4.10 above Shop When you set up your shop, visitors to your website have the option of placing your products or services in their shopping basket and then submitting their order. As the owner of the shop, the order will be sent to you via . The person ordering your products will receive an confirmation listing the products that he or she has ordered Creating a Shop Create your shop by adding a page of this type to your website. Please refer to sections 4.3 and 4.4 above. You will then need to setup your shop. 1. Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Shop" symbol or select the page's name and then click on "Page configuration", on the left hand side menu. When a customer of your shop sends an order, you receive the order via . There are several options available for this. Under "General" you can define the following settings: "Shop Name": Will be used in the subject of the you receive to inform you of the order. "Description": The description is helpful for you as a shop owner, to summarise important characteristics of your shop. " Address": Fill in the address to which the orders are sent. 19

20 For the creation of your product list the following settings are important: "Products per page": For example, when you offer 30 products, you can choose that the product list is shown on a single shop page or that the number of products per page is limited. When limitation is chosen, the product list will be split into several pages and the customer has to browse through the pages. The advantage is that the loading time of the product list is decreased considerably. "Tax type": Define the tax rate here. The setting "Global" means, that all products will be given the same tax rate. With the "Local" setting you can define a different tax rate for each product. "Currency": Currency of the shop prices. "Your terms and conditions": Fill in the legal terms that apply to the purchase. These have to be accepted by the customer before sending the order. Now continue with the set up or complete the set up by clicking on "OK". After you click on "Save" the changes to the live website take effect. If you set up a new page that has not yet been published the settings take effect after the next publishing. If you only change the settings of an existing page, publishing is not necessary Payment Options You can define one or more payment options. When setting up your "Shop" under the "Payment Settings" tab you define how payment is to be made. Simply by clicking the checkboxes of the options you want to use. When using the payment option "PayPal" you give your customers the opportunity to pay by credit card. To use this payment method you need an active PayPal account. When you click on the "PayPal" checkbox, a field appears in which you can enter your PayPal username. If you don t have a username yet, you can generate a new PayPal account by clicking the "Sign up" link. When you check the payment option "Prepayment", it is necessary to enter the data of your company and your bank account. Now continue with the set up or complete the set up by clicking on "OK". After you click on "Save" the changes to the live website take effect. If you set up a new page that has not yet been published the settings take effect after the next publishing. If you only change the setting of an existing page, publishing is not necessary Product List: Add, Hide or Delete Products Under "Product List" tab you create a list of the products that you want to offer in your shop. This is how you add a new product to your product list: 1. Under "Product List" click on "Create Product". 2. A form with different input fields for the product appears. "Product name" and "Short description": this information is shown to your customers in the shop for all products. Enter the price and, if necessary, the tax rate. The "Long description" is shown when the customer opens the details page of a product. 3. It is recommended to add a picture to the product. To do this, click on "Browse" to select the picture on your computer. Then click on "upload"; the picture will be resized to the proper size automatically. 4. Click on "Save". 20

21 5. You see the product list. The new product is marked as "Activated" by default. The status "Activated" means that the product is shown in the product list. 6. Now continue with the set up or complete the set up by clicking on "OK". After you click on "Save" the changes to the live website take effect. If you set up a new page that has not yet been published the settings take effect after the next publishing. If you only change the settings of an existing page, publishing is not necessary. 7. You can also change the product properties at any time by clicking on the pen symbol next to the product you want to change. 8. Delete a product by clicking on the trash symbol next to it 9. Temporarily hide or show a product in the product list: When you delete the checkmark of the "Activated" column by clicking on it, the product is hidden. By clicking the empty checkbox the product is shown in the product list again. 10. Change the order of the products in the shop by using the according arrow symbols to move products up and down the list Adding more Content In the main navigation item "Edit Content" you can add more text or contents from the media database to the pages. These contents cannot be changed in the live website later. All you add in the main navigation item "Edit Content" can only be edited or removed there. Please refer to section 5. Editing Deleting a Shop You can delete a shop by removing the associated page in the usual way. Please refer to section 4.10 above. When you delete a shop, all of your product descriptions will be lost Guestbook For your visitors to give their opinion about your website or service, you can open a guestbook, adapted to the design of your website Creating a Guestbook Create a Guestbook by adding a page of this type to your website. Please refer to sections 4.3 and 4.4 above Deleting a Guestbook Delete a Guestbook by removing the associated page in the usual way. Please refer to section 4.10 above. If you remove a page of the Guestbook type, all guestbook entries will be lost Setting up a Guestbook 1. Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Guestbook" symbol or select the page's name and then on "Page configuration", on the left hand side menu. 21

22 You can make the following settings under "General": "Send notification for new entries": You can specify that you want to be notified about incoming contributions via Enable the checkbox "Send notification for new entries". When the checkbox is enabled you receive an whenever a new guestbook entry is created. " address": Enter the address that notification mails about new entries are sent to. " subject": Enter the subject of the . By clicking on "OK" you complete the set up and by clicking on "Save" you save your changes. If you set up a new page that has not yet been published the settings take effect after the next publishing. If you only change the settings of an existing page publishing is not necessary Reading, Commenting and Deleting Guestbook entries 1. Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Guestbook" symbol or select the page's name and then click on "Page configuration", on the left hand side menu. 2. Click on "Entries". All guestbook entries are shown in chronological order. 3. Click the pen symbol to comment a guestbook entry or click the trash symbol to delete a guestbook entry. 4. When you confirm the safety dialog by clicking on "OK", the entry will be deleted from your live website immediately. Your comment on an entry is shown on your website immediately after clicking "Submit". 5. Now continue with the set up or complete the settings by clicking on "OK". After you click on "Save" the changes to the live website take effect Voting Voting allows you to get instant feedback from your visitor. This is particularly useful to understand customer experience with your website Setting up Voting Create a page with Voting by adding a page of this type to your website. Please refer to sections 4.3 and 4.4 above Deleting a Guestbook Delete voting by removing the associated page in the usual way. Please refer to section 4.10 above. If you remove a page with voting the voting result will be lost Setting up Voting 1. Start the set up from the main navigation step "Manage Pages", then under the list "Your Pages" double-click the "Voting" symbol or select the page's name and then on click "Page configuration", on the left hand side menu. 22

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