Exhibitor/Sponsor Prospectus
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1 Exhibitor/Sponsor Prospectus GovTravels Expo Program: Lower Lobby Foyer, which is outside of the main meeting room, will serve as the GovTravels Resource Center. There and the right side of the Plaza Ballroom is where exhibitors, including sponsors, will be located, and where networking receptions, breaks, and registration will be staged. *Note: three of the four sponsorship packages include exhibit space. Before making a decision on exhibiting, please read the sponsorship program information. Why Exhibit? Network with all levels of government, DOD, and industry decision makers in passenger travel. Learn more about the government s latest rules, regulations and procedures. Stay current on developments in government and military passenger travel. Interact with your government, military, and industry customers. Secure qualified leads. Demonstrate your latest properties, products and services. Cost to Exhibit BOOTH TYPE NON MEMBER CORPORATE MEMBER 6 Table Top $850 $750 Two 6 Table Tops $1,700 $1,500 Exhibit Rate Includes: Skirted 6 x 2.25 table top; visibility on the NDTA App; recognition in the official symposium program. It doesn t include symposium or booth rep registrations. Economy option for single property hotels 6 Table Top (inside ballroom) plus one registration $950 Contact Lee Matthews for details at or lee@ndtahq.com. Expo Schedule subject to change Monday February 27 Tuesday February 28 11:00 am 11:00 am 5:30 pm 7:00 pm 4:30 pm 7:00 pm Wednesday March 1 7:00 am 7:00 am 10:45 am 12:30 pm 2:30 pm 4:00 pm 4:30 pm 8:15 am 11:30 am 1:45 pm 3:30 pm 5:00 pm Registration Desk Open Exhibitor Set-up Welcome Reception for early arrivals Registration Desk Open Breakfast Break Lunch Break Exhibit Tear Down Note: In order to receive the corporate member rate, your membership dues must be current. Membership Savings To qualify for the member rate on a table top, a $100 savings, your organization must first join NDTA as a corporate member. Go to Corporate Membership for more information on joining or contact Lee Matthews at Please note: To ensure recognition as an exhibitor on any printed materials (signage, programs, directory, etc.), all table top purchases must be finalized no later than Wednesday, February 1st. 7:00 am 7:00 am 11:00 am 12:30 pm 2:45 pm 4:45 pm 4:30 pm 8:15 am 11:30 am 1:45 pm 3:30 pm 6:00 pm Registration Desk Open Breakfast Break Lunch Break President s Reception
2 EXHIBITOR PROGRAM Reserve your table top online at or mail, or fax this form to: NDTA, 50 S. Pickett Street, Suite 220, Alexandria, VA Tel: Fax: Name: Title: Company: Street Address: City/State/Zip: Telephone: Fax: Address: Website: Signature of authorized representative or exhibitor: One 6 table Two 6 tables One 6 table (economy option) Payment Information: Payment Enclosed Bill Me Now Card # Exp. Date: Cardholder Name: Signature:
3 Platinum $9,500 Broad Thematic Benefits: SPONSORSHIP PROGRAM Cover letter from NDTA President introducing all GovTravels sponsors to GovTravels symposium attendees (included with on-site brochure) Three months of complimentary advertising on the NDTA website (Jan May) Right to use 2017 GovTravels Sponsor on all materials distributed at the event Company logo on the GovTravels webpage NDTA Defense Transportation Journal & NDTAGram (NDTA s e-newsletter) Benefits: Your company logo in complimentary 1 full-page recognition ad with all GovTravels Sponsors in the Passenger Travel themed April issue of the DTJ magazine Company listing in the NDTAGram e-newsletter (logo) GovTravels 2017 Symposium Only Hospitality Four (4) full registrations to the GovTravels Symposium Double exhibit space (2 six-foot tables) in the Plaza Foyer (lower level) Opportunity to include a marketing piece or branded give-away in the GovTravels Bag Recognition as a Platinum sponsor of the functional committee refreshments Recognition as a Platinum sponsor of the meeting luncheons Recognition as a Platinum sponsor of the President s Welcome Reception Monday evening Recognition as a Platinum sponsor of the Networking Social Tuesday evening Recognition as a Platinum sponsor of the meeting breakfasts Recognition as a Platinum sponsor of all refreshment breaks Recognition as a Platinum sponsor on the NDTA phone app Scrolling ad on the NDTA phone app Signage GovTravels Sponsor Signage stations (throughout venue) (company logo) Company listing in the official meeting program (name/logo)** Company name/logo on slide show/video prior to/during breaks at all GovTravels Sessions Preferred seating at all GovTravels Sessions Platinum Sponsor ribbon displayed on meeting name badge Invitation for three Sponsor representatives to attend GovTravels President s VIP breakfast Wednesday morning. (This is an exclusive invitation to Platinum Sponsors only) ** must be finalized by February 1, 2017
4 SPONSORSHIP PROGRAM Gold $6,500 Broad Thematic Benefits: Cover letter from NDTA President introducing all GovTravels sponsors to GovTravels symposium attendees (included with on-site brochure) Two months of complimentary advertising on the NDTA website (Jan - May) Right to use 2017 GovTravels Sponsor on all materials distributed at the event Company name/logo on the GovTravels webpage NDTA Defense Transportation Journal & NDTAGram (NDTA s e-newsletter) Benefits: Your company logo in complimentary 1 full-page recognition ad with all GovTravels Sponsors in the Passenger Travel themed April issue of the DTJ magazine Company listing in the NDTAGram e-newsletter (logo) GovTravels 2017 Symposium Only Two complimentary full registrations to the GovTravels Symposium Table top display (6 ft.) in the Plaza Foyer (lower level) Recognition as a Gold sponsor of the President s Welcome Reception Monday evening Recognition as a Gold sponsor of the Networking Social Tuesday evening Recognition as a Gold sponsor of the meeting luncheons Recognition as a Gold sponsor of the meeting breakfasts Recognition as a Gold sponsor of all refreshment breaks Recognition as a Gold sponsor on the NDTA phone app Signage GovTravels Sponsor Signage stations (throughout venue) (company logo) Company listing in the official meeting program (company name/logo)** Company name/logo on slide show/video prior to/during breaks at all GovTravels Sessions Gold Sponsor ribbon displayed on meeting name badge ** must be finalized by February 1, 2017
5 SPONSORSHIP PROGRAM Silver $3,500 Broad Thematic Benefits: Cover letter from NDTA President introducing all GovTravels sponsors to GovTravels symposium attendees (included with on-site brochure) One month of complimentary advertising on the NDTA website (Feb June) Right to use 2017 GovTravels Sponsor on all materials distributed at the event Company name on the GovTravels webpage NDTA Defense Transportation Journal & NDTAGram (NDTA s e-newsletter) Benefits: Your company name in complimentary 1 full-page recognition ad with all GovTravels Sponsors in the Passenger Travel themed April issue of the DTJ magazine Company listing in the NDTAGram (company name/logo) GovTravels 2017 Symposium Only One complimentary full registration to the GovTravels Symposium Table top display (6 ft.) in the Plaza Foyer (lower level) Recognition as a Silver sponsor of all three meeting breakfasts Recognition as a Silver sponsor of the meeting luncheons Recognition as a Silver sponsor of all refreshment breaks Recognition as a Silver sponsor on the NDTA phone app Signage GovTravels Sponsor Signage stations (throughout venue) (company name only) Company listing in the official meeting program (company name)** Company listing on the GovTravels webpage (company name) Company name on slide show/video prior to/during breaks at all GovTravels Sessions Silver Sponsor ribbon displayed on meeting name badge ** must be finalized by February 1, 2017
6 SPONSORSHIP PROGRAM Bronze $1,500 Broad Thematic Benefits: Cover letter from NDTA President introducing all GovTravels sponsors to GovTravels symposium attendees (included with on-site brochure) Right to use 2017 GovTravels Sponsor on all materials distributed at the event Company name on the GovTravels webpage NDTA Defense Transportation Journal & NDTAGram (NDTA s e-newsletter) Benefits: Your company name (no logo) in complimentary 1 full-page recognition ad with all GovTravels Sponsors in the Passenger Travel themed April issue of the DTJ magazine Company listing in the NDTAGram (company name) GovTravels 2017 Symposium Only Signage GovTravels Sponsor Signage stations (throughout venue) (company name only) Company listing in the official meeting program (company name only)** Company name on slide show/video prior to/during breaks at all GovTravels Sessions Recognition as a Bronze sponsor on the NDTA phone app Bronze Sponsor ribbon displayed on meeting name badge ** must be finalized by February 1, 2017
7 Sponsorship Benefits Quick Comparison Sponsor Benefits Platinum $9,500 Gold $6,500 Silver $3,500 Bronze $1,500 Invitation to VIP breakfast with military and government participants 3 Scrolling advertisement on the NDTA phone app X Company logo on NDTA phone app home page X Recognition as a sponsor of the Committee meeting refreshments X Recognition as a sponsor of the President s Welcoming Reception X X Recognition as a sponsor of the Networking Social X X Opportunity to include a marketing piece or branded give-away in the GovTravels Bag X X Number of complimentary registrations Number of months for complimentary ad on the website Recognition as sponsor of the meeting breakfasts X X X Recognition as a co-sponsor of the meeting luncheons X X X Recognition as a co-sponsor of the refreshment breaks X X X Cover letter from NDTA President to all attendees introducing sponsors X X X X 6 Table Top exhibit Company listing on the GovTravels webpage LOGO LOGO CO NAME CO NAME Recognition in the NDTAGram e-newsletter LOGO LOGO CO NAME CO NAME Company listing in the meeting program LOGO LOGO CO NAME CO NAME Recognition on the NDTA phone app LOGO LOGO CO NAME CO NAME Company listing in the DTJ magazine LOGO LOGO CO NAME CO NAME Recognition via signage LOGO LOGO CO NAME CO NAME Recognition on media screen LOGO LOGO CO NAME CO NAME Sponsor-level ribbon on name badges X X X X Right to use 2017 GovTravels Sponsor on all materials distributed X X X X
8 SPONSOR PROGRAM The GovTravels Symposium Sponsorship & Exhibit Program is designed to provide maximum opportunity to help meet your goals. *Note: Lower Lobby Foyer, which is outside of the main meeting room, will serve as the GovTravels Resource Center, where most exhibitors, including sponsors, will be located, and where networking receptions, meals, breaks, and registration will be staged. Reserve your table top online at or mail, or fax this form to: NDTA, 50 S. Pickett Street, Suite 220, Alexandria, VA Tel: Fax: Name: Title: Company: Street Address: City/State/Zip: Telephone: Fax: Address: Website: Signature of authorized representative or exhibitor: Platinum Sponsor $9,500 Gold Sponsor $6,500 Silver Sponsor $3,500 Bronze Sponsor $1,500 Payment Information: Payment Enclosed Bill Me Now Card # Exp. Date: Cardholder Name: Signature:
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