Creating a Mira filing account in Mozilla Thunderbird 1.x. Open Thunderbird In the Tools menu, choose Accounts settings

Transcription

1 Creating a Mira filing account in Mozilla Thunderbird 1.x Open Thunderbird In the Tools menu, choose Accounts settings

2 This opens the following dialog Press the Add Account button at the bottom of the list of accounts on the left. This opens a new dialog. Account Wizard.

3 In the Accounts dialog, select account and click Next

4 In the new dialog that opens, enter your name and your real address. This information will not be used by MIRA, but you need to enter something. Click Next.

5 The following is important : Select IMAP as the type of server, and enter miramap.ice-sa.com as the server name. Then click Next

6 In the following dialog, you need to enter the user-id that you have received from the MIRA team. If you are trying the demo MIRA application, enter here one of the user-id's that you found on the MIRA login page, or in the demo instuctions.

7 The name you enter in the following box will be the name that appears (on the left side of Thunderbird) in the window that shows your folders. We suggest that you enter MIRA folders or something similar, but you can enter any name you wish.

8 As it says on the next dialog, congratulations. You are almost done. Click Finish.

9 You are now back to the Accounts dialog. It should show on the left the new account you just created for your MIRA folders. There are just a couple of steps left, to clean up your setup. Click on the server settings button that is just below the line showing your new MIRA folders account.

10 In the new dialog that appears, make sure that all the small options boxes on the left side are cleared (such as Use secure connection etc..). Then click OK.

11 On the left side of your screen, you should now see your various accounts, and one of them is the one you just created for MIRA. It should have an Inbox. If you click on this Inbox folder, the following dialog will pop-up. Now is the time to enter the password that you received from the MIRA team together with your MIRA user-id. If you are using the demo application, then enter here the password that corresponds to one of the fictitious user-id's that you found on the login page. After entering the password, click OK. Thunderbird will now connect to the MIRA server, and get a list of your folders.

12 This is the last step. If you expand the Inbox folder (under your MIRA folders account), it should show a MIRA folder. If this MIRA folder is not shown, then do as follows : right-click on the Inbox folder Choose new folder or new sub-folder and enter MIRA as a name. In this case, it has to be exactly MIRA in uppercase. Click OK. The new MIRA subfolder should appear in the list. Now right-click on the MIRA folder icon, and add new sub-folders as you wish, and sub-subfolders as you wish. This structure of folders that you created will be remembered by the MIRA server, and will appear each time you open your program in the future. Each of these sub-folders (the ones under the MIRA folder) is now a mailbox between you and MIRA. If you copy an from one of your normal folders into one of these MIRA folders, the will be sent to MIRA, and its content will be archived in the MIRA database. Important note : when you copy an to MIRA, make sure that you know what you are doing : any that you send will appear in the MIRA database, and may be viewed by other persons if they have the appropriate permissions. In the demo database, that means everyone. So preferably, do not send very private or embarassing information. It is (intentionally) quite difficult to delete information from the MIRA database. if you simply drag-and-drop an to one of the MIRA folders, it will really disappear from your normal folder. It will be in the MIRA database, but you will not have it anymore. if you want to simply copy an to MIRA, without losing it locally, then remember to keep

13 the CTRL key pressed while you drag-and-drop the . Alternatively, you can also rightclick on the in the main window, and use the Copy to.. function that appears in the popup menu. Navigate the pop-up menus until you locate a MIRA folder, and release the mouse there. If you are using the pop-up menu Copy to..., you do not need to keep the CTRL key pressed. To try this all out, we suggest that you first do the following : - compose an to yourself, with an attachment (a public, general Word or Excel document e.g.) send this to yourself (your own normal address) when it appears in your normal Inbox (normally at the very top of the window), copy this to one of the MIRA folders, using the procedure explained earlier. next, click on this MIRA folder. You may still see your sitting there for a few moments, but after a little while it will seem to magically disappear. This is normal, it means that MIRA has taken it. A few moments later, go to the search page of MIRA, enter one of the words of your , or of the attached document and press GO. If you don't see your document yet, wait a few more seconds and press GO again. Eventually, your document will appear. The reason why this may take a few minutes, is that MIRA processes the documents that it receives, one after the other. Since you are not the only user of the system, it may be that your document is in the waiting list, waiting for MIRA to finish processing documents from other users. This can take a few seconds or a few minutes, depending on how many documents are in the queue, and how large they are. Remember, MIRA works 24 hours a day, 365 days per year to archive tens of thousands of documents, possibly for many years, and let you find them quickly and easily. But it can take a few minutes initially to process a document and archive it.