2 TABLE OF CONTENTS I. Preamble 1 II. Historical Background and Rationale 1 III. General Collecting Objectives 2 IV. Acquisitions Policy 2 V. Deaccession Policy 4 VI. Loan Policy 5 VII. Stewardship of Collections Policy 6 VIII. Collections Access Policy 7 IX. Photographic Services/Rights and Reproductions Policy 8
3 I. Preamble SOLEBURY TOWNSHIP HISTORICAL SOCIETY From its creation in 1981 through 2014, the Solebury Township Historical Society (STHS) had no formal collections policy. For the most part, the collecting objectives, acquisitions procedures, deaccessioning practices, and access and photography policies were subject to the personal judgments and de facto practices of the Society's officers. In 2014, new purpose statements and collections policies were formulated for the Society. A collections policy is a vital document that brings intellectual order to the collection and provides practical, standardized guidelines for managing and safeguarding it. Such a policy is the fundamental framework upon which good collections stewardship begins. The collections policy of the Society performs the following general functions: 1. It provides a yardstick by which potential additions to the collection are measured, filtering out extraneous artifacts and materials that do not add to the collection's historical or interpretive value. 2. It provides a yardstick by which present collections are measured, permitting the culling of artifacts or materials that are outside of the institution's educational scope. 3. It regulates the collecting process, protecting donors, artifacts, and the institution, while at the same time safe guarding the public trust. 4. It describes the basic and essential stewardship responsibilities to which the Society is committed for the care, conservation, and security of its collections. 5. It regulates the deaccessioning process, protecting the Society and conforming to its public trust responsibilities, while maintaining the integrity of the collection. 6. It helps ensure the safety, security, and appropriate use of loaned collections. 7. It regulates access and photography, helping to maintain security for the collection and protecting the rights of the Society. 8. It serves to delegate authority for decision-making on issues related to the collection. 9. It defines the legal and ethical obligations that staff, the board, and volunteers have to the collection. 10. It references and demonstrates adherence to all applicable local, state, and federal laws regulating the management and stewardship of objects of art and antiquity. II. Historical Background and Rationale As outlined in our Vision and Mission statements, the Society is committed to preserving information, documents, and miscellaneous archives pertaining to Solebury Township and close boroughs and townships. Our Township is rich in long term family continuity, for which the 1
4 Society seeks to be a place where people can preserve and share their family history by donating collections of books, documents, photograph, and oral histories. III. General Collecting Objectives To preserve Solebury Township history and culture To collect documentary materials and oral traditions related to the social, political, ecological, ethnic, cultural, family, economic, and technological history of Solebury Township, as well as materials related to topics important to Solebury, New Hope Borough, and near-by municipalities To emphasizing published and other printed works, manuscript materials, public records, photographs, and oral and visual media To preserve old photographs, original works, and antique postcards or electronic scans of originals for use of our web site To manage current and older society event photographs in membership scrapbooks and the web site. To minimize the collecting of physical objects for display; exceptions will be made by the board for specific objects and art work IV. Acquisitions Policy A. Acquisitions Criteria To be acquired by the Society materials must meet many of the following tests: 1. They must conform to the area in which the Society collects, as specified under General Collecting Objectives. 2. The present owner must have clear legal title. 3. Wherever possible, the objects or materials must be accompanied by adequate historical information to document provenance and use (certain library materials such as new or published works may be exempted from this requirement). 4. Objects and materials should either fill a gap in a particular area of the collection or exhibit significant variation from materials already collected. 5. The Society must be able to adequately care for materials proposed for acquisition. Objects in poor or unstable condition, or which will require significant conservation treatment for which funding is not available, should generally not be acquired. 6. Acquisitions must, in general, be free from donor-imposed restrictions. 7. Perceived moral, legal, and ethical implications of the acquisition must have been considered. 2
5 8. All reasonable steps must have been taken to insure that materials proposed for acquisition possess historical integrity and authenticity (except where the intent is to acquire facsimiles, reproductions, or photocopies) and are capable of being exhibited or used for study purposes. 9. Objects or materials must not have been illegally imported into the United States or obtained contrary to existing local, state, federal, or international law, regulation, treaty, or convention. The Society subscribes to the provisions of the ICOM convention of B. Acquisitions Methods The following guidelines govern the acquisitions process: 1. Collections may be acquired by gift, bequest, purchase, exchange, field collection, abandonment, or any other transaction by which legal title passes to the Society. 2. Only the archivists or the executive board are authorized to negotiate for, arrange, or accept gifts, bequests, purchases, exchanges, etc. to the collections. The archivist s area of responsibility for acquisitions shall be defined as encompassing all textual and graphic materials where paper is the primary or original medium including, but not necessarily limited to, books, pamphlets, broadsides, prints, and printed materials, original works of art on paper, advertising ephemera, manuscript materials, and photographs in any form or medium. 3. In the event of a purchase for the Society's collections, authority to acquire each title, object, or collection is only done with executive board decision. 4. Prior to purchase, the fair market value must be determined by both parties. 5. No staff member shall offer appraisals of the monetary value of materials or objects to donors, or reveal insurance values for the purpose of establishing a fair market value of gifts offered to the Society, or place a monetary value on objects casually brought to the Society. 6. Materials temporarily deposited with the Society for the purposes of identification, study, authentication, or consideration of gift must have a completed object receipt form, signed both by the depositor and an authorized institutional representative. Objects for which a receipt form has been signed, and which are left longer than 90 days without action by the depositor, are considered abandoned property and may be disposed of under the provisions outlined in the Society's deaccession policy. 7. Where objects or materials offered to the Society do not meet established acquisition criteria, an effort shall be made to direct the donor to another suitable repository, or to suggest another alternative means of disposal. The Society may accept such items for public sale as long as this intent is clearly understood and agreed to by the donor. 3
6 8. All objects and materials acquired under the provisions of this policy shall be processed according to procedures adopted by the archivist. The archivist will make a permanent record of all accessioned acquisitions. 9. An accounting of all gifts or bequests to the collection shall be logged on the web site. The archivist is responsible for writing up the web site entry noting the person who gave the gift, date, and a general description of the gift, which will be given to the web master for posting in the Collections portion of the web site. V. Deaccession Policy To be considered for deaccession objects or materials must meet one or more of the following tests: 1. The object or material is outside of the scope of the Society's Statement of Purpose and Acquisitions Policy, meaning that it is not illustrative of the history and culture of Solebury Township and is surrounds and neighboring municipalities. 2. The object or material lacks physical integrity or has been irreparably damaged to the point that its value for exhibition, programming, or study has been effectively compromised. 3. The object or material is deemed irrelevant or no longer useful to the educational purposes of the Society. 4. The object or material has failed to retain its authenticity. 5. The Society is unable to exhibit or preserve the object or material properly, and it will only deteriorate if left in the Society's possession. 6. The object or material duplicates or varies insignificantly from other items in the collection, and the overall integrity of the collection is not threatened by the item's removal. In the case of library collections, duplicates may be retained where they contain useful annotations, have significant associative value, or where frequent use necessitates the availability of multiple copies. 7. It is determined that the object or material must be returned or repatriated according to the provisions of a prevailing local, state, or federal law, or international treaty. According to the terms and spirit of the Native American Graves Protection and Repatriation Act (NAGPRA), the Society shall cooperate with the efforts of Native peoples to recover, wherever applicable, their cultural heritage and patrimony. B. Deaccession Methods and Procedures The following guidelines govern the deaccessioning process: 1. Collection items may be deaccessioned by public sale, sale to or exchange with another museum or cultural institution, disposal, or destruction. 4
7 2. The sale, exchange, or transfer of objects or materials directly to private individuals or businesses is allowed. The Library shall be permitted to sell deaccessioned duplicate or irrelevant books and printed materials of minimal value directly to patrons. 3. Prior to selling an item at public auction, wherever reasonable, an effort shall be considered to place a deaccessioned item with another museum or cultural institution (either by sale or exchange), where it can continue to serve a purpose for which it was originally placed in the Society. 4. The archivist has responsibility within his or her respective areas for recommending items for deaccession if, in his or her best judgment, one or more of the deaccession criteria have been met. This recommendation must be made in writing to the executive board and will specify the source and/or provenance (if known) of the object or material, the reason for deaccessioning, the estimated market value (if known), and the recommended method of disposal. 5. Before a final decision to deaccession can be made, all reasonable steps shall be taken to ascertain that the Society is legally free to do so. 6. If an object or material was acquired originally by gift or bequest, the donor or his/her heirs and assigns must be notified if the item is deaccessioned within two years of the date of acquisition. C. Deaccessioning The same criteria, methods and procedures that govern the deaccessioning of collections also apply to educational properties with the following differences: 1. Where appropriate, an educational property may be transferred to the main collection if it meets all of the criteria for general acquisitions. 2. Any proceeds from the deaccessioning of educational properties shall be placed in a special fund or funds for the acquisition of reproduction or other items for the properties collection. VI. Loan Policy A. Incoming Loans: Short or Long term 1. We do not accept loans except as scans, photocopies, or reproductions for prompt display or web site posting. We prefer the donor provide a reproduction or scan of appropriate quality of any documents, photographs, or oral and visual histories. To be accepted by the Society, loaned objects must: a. be utilized for a specific purpose, either exhibition, research, education, or photography. b. be utilized in a manner consistent with the Society's Statement of Purpose. 5
8 2. Incoming Loan Procedures SOLEBURY TOWNSHIP HISTORICAL SOCIETY a. Only the archivist or executive board may negotiate loans to the Society. b. Proof of insurance during the period an object is in the Society's custody shall be obtained by the lender. Objects and materials will be not insured by the Society. c. All incoming loans shall be inspected for condition both upon entering the Society's custody and immediately prior to return. d. The archivist or other staff member as designated by the archivist shall have primary responsibility for monitoring the status of all incoming and returned loans. B. Incoming Loans: Long-term and Deposits Long-term loans or deposits of materials to the Society's collections are generally not accepted. C. Outgoing Loans Outgoing loans are not encouraged. Photocopies and electronic scans are the Society s preferred way to share data. VII. Stewardship of Collections Policy A. Philosophy The Society is committed to the long-term care, preservation, documentation and security of our collections within our means and capabilities. B. Conservation Planning Collections care and conservation activities are guided by need as determined by the archivists and historians. All planning for the care of collections must take into account professionally accepted conservation standards. C. Emergency and Disaster Planning Emergency and disaster planning is a goal that the Society will tackle within its means and abilities. D. Security To protect the collection from the threat of theft, vandalism, and inadvertent or opportunistic touching, the Society will secure vulnerable objects and consider installing an up-to-date security system. Should thefts, accidental damage, or intentional vandalism occur, such events must be reported immediately to the president and, in the case of thefts or vandalism, to the appropriate law enforcement agencies. 6
9 E. Ongoing Facilities Maintenance SOLEBURY TOWNSHIP HISTORICAL SOCIETY The Society recognizes the essential importance of adequately maintaining our building, both because of its historical character and because the physical integrity and preservation helps to ensure the safety and security of the collections housed within. To the best of its financial capabilities, it is the policy of the Society to maintain and repair its facility according to professionally accepted standards of architectural preservation. Further, the Society shall work to develop and maintain cyclical maintenance plans for its facility. VIII. Collections Access Policy A. Philosophy The collections and collections records of the Solebury Township Historical Society are an important and valuable resource for the study of local and family history. With this in mind, it shall be the policy of the Society to facilitate, wherever possible, individual access to collections artifacts, records, manuscripts, and archives in storage. B. Conditions of Access 1. Access to collections or records may be granted for any of the following purposes: a. Scholarly or personal research b. Artifact identification c. Approved artifact reproduction requests d. Photography (See Photography Policy, section IX of the Collections Policy.) e. Professional consultations, including visiting groups f. Other projects with specific educational or conservation goals 2. Individuals or groups granted access to collections must agree to abide by Society guidelines for collections care and handling. 3. Individuals or groups granted access to collections must do so on the premises. No removal of artifacts is permitted. 4. In the case of objects or documents considered especially fragile, or where collections are not fully processed, the Society reserves the right to limit or restrict access in any way. 5. The Society also reserves the right to refuse access to the collections to any individual or group. 6. Qualified and approved (president, vice president, archivist or secretary may approve) individuals may remove items for reproduction and or conservation treatment. 7
10 C. Access Procedures SOLEBURY TOWNSHIP HISTORICAL SOCIETY 1. Anyone wishing to examine collections objects or documents in storage or other secured areas must make an application to the archivist or volunteer in the schoolhouse during normal operating hours. A verbal request and signing into the guest book is necessary. 2. If the intent of access includes photography, reproduction, or the publication of images from the collection, the individual or group must also pay necessary costs and fees as determined by the work. 3. For access requests requiring the handling of museum artifacts, the visitor(s) must be instructed in the Society s object handling procedures before access is granted. 4. During the servicing of access requests, those visitors must be accompanied and supervised by the archivist or authorized volunteer. IX. Photographic Services/Rights and Reproductions Policy A. Rationale The collections of the Society are an important visual resource for the study of local and family history. The usefulness of the collection visually also extends to numerous commercial and public relations applications. With this in mind, it shall be the policy of the Society to make available and accessible photographic and electronic images of its building and collections, and to permit interior and exterior photography, and photography of individual artifacts, subject to the following conditions and procedures: (If fees are charged, contact the Society for fee schedule.) B. Commercial, Non-commercial, Public Relations Uses of Photographic Images: Defined Policies Procedures and fees for photography vary according to the intended use of the photographs. There are three categories of intended use: 1. Commercial use is defined as any photography performed or used by a for-profit enterprise, or in any profit-making venture, for the purposes of creating, illustrating, advertising, marketing, or commemorating a product. 2. Non-commercial use is defined as any photography performed or used by a non-profit organization; or as part of any not-for-profit scholarly enterprise, especially for educational purposes and/or cultural enhancement, or for personal study or reference. 3. Public Relations use is defined as any photography performed or used by an individual, organization, or business which is deemed to have publicity, advertising, or marketing value for the Society, its building, and/or library. 8
11 C. Photography Orders 1. Procedures SOLEBURY TOWNSHIP HISTORICAL SOCIETY a. The individual or institution should submit an (preferred) or written request to the photo archivist. b. The intended use of the photographs should be determined and the appropriate fees assessed as follows: i. Commercial use: Fees are charged for duplicating negatives, prints, and slides; for new photography of artifacts, interior or exterior scenes performed or contracted by the Society. A publication fee is also charged for one-time use of an image. ii. Non-commercial use: Same fees charged as above for photographs. A reduced fee will be charged for publication of the image(s). iii. Public relations use: No fees charged. c. Payment is required in advance of filling the order. d. The photo archivist reserves the right to waive fees under certain circumstances for special projects. 2. Conditions a. Regardless of whether a publication fee is assessed, permission must be granted in writing by the Society prior to publication of any image from the Society collections. b. Where images are to be published, the Society must be acknowledged as the source. The credit line must read Collection of the Solebury Township Historical Society. c. Where images are ordered for non-publication purposes and then later are to be used in a commercial or non-commercial publication, it is the responsibility of the user at that time to obtain written permission from the Society and to pay any fees required. d. One copy of any publication using images from the Society collections is to be provided to the Society library. e. Where new photography or scanning must be performed in order to fill a photo order, the Society reserves the right to limit or restrict any such photography which may result in damage to the artifact or material. f. Failure to meet these conditions will result in forfeiture of the right to use Society photos for publication purposes unless the conditions are formally waived or altered, in writing, by the Society. D. Permission to Photograph/Videotape 1. Guidelines and restrictions 9
12 a. The following photographic activities are regularly permitted at Society property: i. Exterior photographing/videotaping for non-commercial (personal or scholarly) use. ii. Interior photographing/videotaping for non-commercial (personal or scholarly) use at the schoolhouse only using hand-held, small format cameras. The use of a flash is also permitted. b. The following photographic activities are allowed at Society property only with expressed written permission, and the payment of any applicable fees. i. Exterior photographing/videotaping for commercial use, or for a commercial or noncommercial publication. ii. Interior photographing/videotaping for any purpose or with any equipment at the schoolhouse. iii. Interior photographing/videotaping for commercial use or for a commercial or noncommercial publication. 2. Procedures for requesting permission to photograph/videotape. a. The individual or institution should submit an to the Society president. b. The intended use of the photography/videotaping should be determined and the appropriate fees assessed as follows: i. Non-commercial use: No fees are generally charged, however a staffing fee may be assessed at the discretion of the supervising department where the photo project requires more than two hours of society staff involvement and/or supervision. ii. Commercial use: A location fee and a fee to cover staffing costs will be charged. Where the interior or exterior photography is to be used for commercial advertising purposes, a special Commercial Use Agreement Form must be signed. Such use may be accompanied by an additional fee. iii. Public relations use: No fees charged. 10
Smithsonian Institution SMITHSONIAN DIRECTIVE 600 October 26, 2001 COLLECTIONS MANAGEMENT A. Purpose 1 B. Background 2 C. Applicability 3 D. Authority and Responsibility 3 E. Ethics 6 F. Accounting for
COLLECTIONS MANAGEMENT POLICY THE MUSEUM OF MODERN ART Approved by the Board of Trustees October 5, 2010 TABLE OF CONTENTS Mission Statement... 1 Collection Committees.2 Acquisitions 2 Deaccessioning.3
BRENT MUSEUM AND BRENT ARCHIVES JOINT ACQUISITION AND DISPOSAL POLICY VESRION 3.0 1. Purpose and Role Brent Museum and Brent Archives represent the Heritage Services for the London Borough of Brent. Through
Chicago History Museum Code of Ethics Guiding Principles The Chicago History Museum Code of Ethics defines the ethical standards and principles, based on honesty, transparency, and accountability, that
Sydney University Museums COLLECTIONS GUIDELINES SECTION 7: LOANS Macleay Museum Nicholson Museum University Art Gallery Version: March 2013 SECTION 7: LOANS 7.1 Overview 7.1.1. Definition Borrowing and
LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE ARCHIVE POLICY 1. Nature and components of the archive policy 1.1 Authority of document This policy establishes the framework within which the Archive Service
NC Division of State History Museums Collections Policies Page 2 Table of Contents I. Mission Statement II. III. IV. Purpose of the Collections Management Policy Scope of Collections Acquisitions V. Deaccessions
The M&S Company Archive: Collection Development Policy March 2012 INTRODUCTION 1 The M&S Company Archive is a unique collection recording the history of Marks & Spencer from 1884 to present day. The archive
Page 1 of 8 ICOM Curricula Guidelines for Museum Professional Development Career Tree - Curricula Guidelines - About the Guidelines - Development Process - Resources I. General competencies: All museum
The College of The Bahamas Established 1974 POLICY NUMBER: TITLE OF POLICY: 2016-01-POL Archives Collection Policy DATE OF ADOPTION: March 9, 2016 COUNCIL RESOLUTION NUMBER: SUPERSEDES: TBD N/A (initial
AGE of Central Texas Gift Acceptance Policy and Procedure AGE of Central Texas (legal name: Austin Groups for the Elderly) welcomes outright gifts and future gift commitments that are consistent with its
Appraisal policy City of London Culture, Heritage and Libraries Department London Metropolitan Archives Contents Appraisal policy... 1 Contents... 2 Vision Statement... 3 Policy... 3 Background... 3 Scope...
POLICY TITLE POLICY OF ACCESS AND USE, NSCAD University POLICY No.: SCOPE: APPROVAL: DATE OF ORIGINAL POLICY: February 2011 LAST UPDATED: All Faculty, Staff and Administrators, College Community, NSCAD
Stranahan House Collection Management Policy Draft for Board review Deborah Wood 1/21/2014 Table of Contents 2) Mission Statement and Statement of Purpose 2) Code of Ethics 2) History of the Organization
NO. 43 OF 1996: NATIONAL ARCHIVES OF SOUTH AFRICA ACT, 1996. No. 1595. 2 October 1996 PRESIDENT'S OFFICE NO. 43 OF 1996: NATIONAL ARCHIVES OF SOUTH AFRICA ACT, 1996. It is hereby notified that the President
CODE OF ETHICS Kelsey Museum of Archaeology I. Introduction The mission of museums in the modern world includes the stewardship of the world's cultural heritage through the collection, preservation and
FARNBOROUGH AIR SCIENCES TRUST (FAST) ACQUISITION AND DISPOSAL POLICY INTRODUCTION 1. This Acquisition and Disposal Policy will be published and reviewed from time to time, at least once every five years.
TOWN OF AJAX REPORT REPORT TO: SUBMITTED BY: PREPARED BY: SUBJECT: WARD(S): General Government Committee Martin de Rond, Director of Legislative and Information Services/Town Clerk Brenda Kriz, Records
Gifts-In-Kind Policy (Non-monetary donations) Last revised by: Executive Committee September 4, 2014 Minute 6 Effective: September 27, 2011 Overview This policy establishes the conditions under which gifts-in-kind
046-02-06-07 ARCHIVES OF THE DIOCESE OF NOVA SCOTIA AND PRINCE EDWARD ISLAND ARCHIVAL POLICIES Revision Dates: Original Policy Statement revised and approved by the Diocesan Archives Committee, January
ECM Governance Policies Records Management Policy Document summary Effective date 13 June 2012 Last updated 26 September 2011 Policy owner Registrar s Office Approved by Council Reviewed by Council Enquiries
Loan (deposit) agreements for privately-owned archives Crown copyright 2006 You may re-use this information (excluding logos) free of charge in any format or medium, under the terms of the Open Government
BT Archives 1. Collections Management Policy BT is the world s oldest communications company with a history stretching from the foundation of the Electric Telegraph Company in 1846. BT Archives, established
Fundraising and Sponsorship Policy MUSEUM STRATHROY-CARADOC 1. INTRODUCTION As a non-profit organization, Museum Strathroy-Caradoc is always actively looking for ways to fundraise and gain sponsorship.
The Spencer Museum of Art s Collections Management Policies (CMP) MISSION... 1 AUTHORITY... 1 SCOPE... 2 COLLECTION CATEGORIES... 2 ACQUISITIONS... 2 ACCESSIONS... 4 DEACCESSIONS AND DISPOSAL... 4 LOANS
Collection Development Policy McKay Archives Center Florida Southern College The McKay Archives Center serves as a repository where documents and collections of enduring administrative or historical value
1. Purpose and Scope Newcastle University Library Special Collections Preservation Policy The purpose of this policy is to set out the principles that are integral to the preservation activities of Newcastle
Purdue University Purdue e-pubs Libraries Research Publications 12-28-2006 Starting from Scratch: How to Create a Museum Archives Sammie L. Morris Purdue University, firstname.lastname@example.org Follow this and
CITY POLICY REFERENCE: City Council 1988 October 25 Historical Resources Act RSA 2000 ADOPTED BY: City Council 2008 October 29 SUPERSEDES: C450A PREPARED BY: Planning and Development DATE: 2008 September
The Provincial Archives of Alberta Price List Effective: September 8, 2015 Provincial Archives of Alberta staff reserves the right to have conditions on the completion of orders; the size of the order,
INDEX Pages 1. DESCRIPTORS... 1 2. KEY ROLE PLAYERS... 1 3. CORE FUNCTIONS OF THE RECORDS MANAGER... 1 4. CORE FUNCTIONS OF THE HEAD OF REGISTRIES... 1 5. PURPOSE... 2 6. OBJECTIVES... 2 7. POLICY... 2
Montana Local Government Records Management Guidelines Prepared and Published by the Montana Local Government Records Committee Rev 3.0 Sep 2010 TABLE OF CONTENTS Introduction i Authority...ii Definitions...
Digital preservation policy City of London Culture, Heritage and Libraries Department London Metropolitan Archives Contents Digital preservation policy... 1 Contents... 2 Vision statement... 3 Policy...
North Carolina Department of Cultural Resources Digital Preservation Policy Framework September 2005 109 East Jones St. Raleigh, NC 27601 Draft September 2005 1 PURPOSE This document formalizes the Department
Fundraising Policies Suite Special Olympics Ontario SOO Fundraising Policies Suite Page 1 Table of Contents Introduction... 1 Ethical Fundraising... 1 Fundraising Solicitations... 1 Treatment of Donors
ORIGINATOR: Administration and Finance DATE: August 2000 (Rev. 8/09, 11/11, 4/13, 4/14) POLICY #00-2 ACCEPTANCE OF NON-CASH GIFTS, Other than Real Estate and Library Donations PURPOSE: To create uniform
Bucks County Community College Foundation Gift Acceptance Policy Introduction The Bucks County Community College Foundation (hereinafter referred to as the Foundation), a not-for-profit, independent 501(c)(3)
No. 31 of 1993. National Library and Archives Act 1993. Certified on: / /20. INDEPENDENT STATE OF PAPUA NEW GUINEA. No. 31 of 1993. National Library and Archives Act 1993. ARRANGEMENT OF SECTIONS. PART
National Museum of Natural History Collections Management Policy I. Preamble The National Museum of Natural History (NMNH) is dedicated to the study of the natural world, including humans and human cultures.
Collections Acquisition and Management policy City of London Culture, Heritage and Libraries Department London Metropolitan Archives Contents Collections Acquisition and Management policy... 1 Contents...
E-1. Records Management I. Scope The Records Management Office maintains a comprehensive records management system meeting regulatory and contractual requirements ensuring documentation is readily accessible.
United Kingdom Antarctic Heritage Trust Grants Scheme Guidance for Applicants Thank you for your interest in a grant from the UK Antarctic Heritage Trust (UKAHT). We support a range of projects and activities
NATIONAL ARCHIVES AND RECORDS SERVICE OF SOUTH AFRICA ACT (ACT NO. 43 OF 1996) as amended by Cultural Laws Amendment Act 36 of 2001 ACT To provide for a National Archives and Record Service; the proper
39C-1 Records Management Program 39C-3 Sec. 39C-1. Sec. 39C-2. Sec. 39C-3. Sec. 39C-4. Sec. 39C-5. Sec. 39C-6. Sec. 39C-7. Sec. 39C-8. Sec. 39C-9. Sec. 39C-10. Sec. 39C-11. Sec. 39C-12. Sec. 39C-13. Sec.
Service Plan Fiscal Year 2016 Division of Archives and Records Service 346 S Rio Grande Salt Lake City, UT 84114 801-531-3848 http://www.archives.utah.gov/ The Department of Administrative Services delivers
Development Policies and Procedures Purpose: The purpose of this policy is to: Establish procedures for all fundraising on behalf of Habitat for Humanity of Greater Baton Rouge(HFHGBR) Establish guidelines
Gift In Kind Policies This is the University of Virginia policy for the acceptance, recording and disposition of gifts of personal property. Tangible Personal Property Tangible personal property is property,
ACQUISITION AND DISPOSAL POLICY LOCAL STUDIES, ARCHIVES AND MUSEUM SERVICE LONDON BOROUGH OF HILLINGDON 2007-2012 1. HISTORICAL BACKGROUND The local studies and museum collections were first established
United States Department of the Interior NATIONAL PARK SERVICE 1849 C Street, N.W. Washington, D.C. 20240 DIRECTOR'S ORDER #lld: RECORDS AND ELECTRONIC INFORMATION MANAGEMENT Effective Date: \ Duration:
ICOM Code of Ethics for Museums ICOM CODE OF ETHICS FOR MUSEUMS The cornerstone of ICOM is the ICOM Code of Ethics for Museums. It sets minimum standards of professional practice and performance for museums
ACQUISITION POLICY FOR THE JAMES HARDIMAN LIBRARY ARCHIVES ARCHIVES GROUP 1. Purpose of the Archives Service 1.1 The purpose of the archives service is to acquire, preserve and make accessible archival
Hon. Peter W. Rodino, Jr. Archives Access Policy All visitors must observe the following rules, which are intended to protect the Archives and insure its preservation for future researchers. Failure to
Massa achusetts Statewide Records Retention Schedule 02-11 August 2014 Supplement www.sec.state.ma.us/arc/arcrmu/rmuidx.htm Summary of Contents About This Supplement... 7 Revisions to the Current Edition...
BYLAWS OF TEXAS AMBULANCE ASSOCIATION, INC. ARTICLE I OFFICES Section 1.01 The initial registered office and registered agent of the corporation is as set forth in the Articles of Incorporation. Section
EH I. Introduction FRONTIER REGIONAL/UNION#38 SCHOOL DISTRICTS Records Retention Policy for Electronic Correspondence All business conducted by government agencies are subject to the Public Records law
California State University, Sacramento INFORMATION SECURITY PROGRAM 1 I. Preamble... 3 II. Scope... 3 III. Definitions... 4 IV. Roles and Responsibilities... 5 A. Vice President for Academic Affairs...
COLLECTION MANAGEMENT POLICY June 2007 San Diego Air & Space Museum 2001 Pan American Plaza San Diego, CA 92101-1636 619-234-8291 www.sandiegoairandspace.org 1 TABLE OF CONTENTS Section 1. MUSEUM STATEMENT
College Gift Acceptance Policy I. INTRODUCTION This policy statement is designed to assure that all gifts to, or for the use of, Goucher College are structured to provide maximum benefits for the donor
IMPERIAL WAR MUSEUM LOANS OUT POLICY STATUS: Approved DATE: 2 November 2004, amended 5 September 07 PURPOSE 1. The Imperial War Museum is empowered by the Imperial War Museum Act, 1920 and Imperial War
Policy for the Acceptable Use of Information Technology Resources Purpose... 1 Scope... 1 Definitions... 1 Compliance... 2 Limitations... 2 User Accounts... 3 Ownership... 3 Privacy... 3 Data Security...
Chapter 6: Deaccessioning A. Overview... 6:1 What is deaccessioning?... 6:1 Who must follow this chapter?... 6:1 B. General Information on Deaccessions... 6:1 What is the best deaccession policy?... 6:1
Houston Public Library 500 McKinney Street Houston Texas 77002 832-393-1658 Houston Metropolitan Research Center Archival Collections Management Policy Table of Contents Statement of Purpose Scope of Collections
Highland City Library Special Collections and Manuscript Archive Collection Policy & Forms Contents Acknowledgements...2 Highland City Library Special Collections and Manuscript Archive Collection Policy...3
The Orange County Farmers Museum Emergency Preparedness Plan TABLE OF CONTENTS Section Page Introduction. 2 1. Coordination with an Emergency Response Agency. 2 2. Policies of the Board 2 3. Procedures
This document includes examples of one organization s (disguised as ABC) financial policies related to gift acceptance, expenditures, disbursements and investments. The samples may help other organizations
JOHN F. KENNEDY PRESIDENTIAL LIBRARY AND MUSEUM COLLECTING POLICY AND PROCEDURES THE JOHN F. KENNEDY PRESIDENTIAL LIBRARY AND MUSEUM Columbia Point Boston, MA 02125 617-514-1629 www.jfklibrary.org TABLE
Florida Gulf Coast University Policy Manual TITLE: Tangible Personal Property Policy Policy: 3.033 Approved: 1/13/12 Responsible Executive: Vice President for Administrative Services and Finance Responsible
BYLAWS OF SOCIETY OF CORPORATE COMPLIANCE AND ETHICS & HEALTH CARE COMPLIANCE ASSOCIATION This instrument constitutes the Bylaws of Society of Corporate Compliance and Ethics & Health Care Compliance Association,
Credit Union Board of Directors Introduction, Resolution and Code for the Protection of Personal Information INTRODUCTION Privacy legislation establishes legal privacy rights for individuals and sets enforceable
GREATER SYRACUSE PROPERTY DEVELOPMENT CORPORATION DISPOSITION OF REAL AND PERSONAL PROPERTY POLICY SECTION 1. PURPOSE. This policy (the "Policy") sets forth guidelines for the Land Bank's disposal of real
GROSSE POINTE HISTORICAL SOCIETY COLLECTIONS POLICY Donations Policy Sections COLLECTION PROCEDURES OBJECTIVE I Collect materials of historical significance about the five Grosse Pointes and their residents
Policy: Red Flag Identity Theft Identification and Prevention Program Policy Number: 3030 Date of Current Revision: Executive Oversight: Executive Vice President Contact Office: Comptroller s Office Policy:
Request for Reproduction of Digital or Audiovisual Records For Publication The record collections retained by the Arizona State Library, Archives and Public Records (L.A.P.R.), a Division of the Arizona
Unitarian Universalist Church of the North Hills (UUCNH) Title: Gift Acceptance Policy Effective date: 1-9-2014 Purpose This policy is designed to provide guidance to the UUCNH community so as to facilitate
BRITISH MUSEUM MANAGEMENT STATEMENT AND FINANCIAL MEMORANDUM PART ONE: MANAGEMENT STATEMENT I. INTRODUCTION This document Paragraph(s) 1-7 Founding legislation; status 8 Classification 9-11 The functions,
Hudson/North Hudson Community Access Television Policy and Guidelines I. PURPOSE The purpose of this document is to manage the public and government access channel equipment and facilities in a fair and
COMPUTER USE POLICY 1.0 Purpose and Summary 1. This document provides guidelines for appropriate use of the wide variety of computing and network resources at Methodist University. It is not an all-inclusive
Wood River Land Trust LTA Standard 2: Compliance with Laws 2A: Compliance 2B: Incorporation/Bylaws 2C: Tax Exemption 2D: Records Policy 2E: Public Policy Policy: The Land Trust will fulfill its legal requirements
Technology Plan 2013-2015 Mitchell Community Public Library Mitchell, IN Prepared by: Alexis Caudell, Library Director 07/01/2013 Approved by the Mitchell Community Public Library Board of Trustees 7/22/2013
Institute for Regional Studies & University Archives Digital Scan Order Form Institute for Regional Studies & University Archives Libraries NDSU Dept. #2080 PO Box 6050 Fargo, ND 58108-6050 Tel: 701-231-8914;
SAMPLE BYLAWS OF AMERICAN INSTITUTE OF GRAPHIC ARTS, ALBUQUERQUE CHAPTER ARTICLE I NAME 1.1 Name. The name of the corporation is American Institute of Graphic Arts, Albuquerque Chapter, Inc. (hereinafter,
Sharlot Hall Museum Library & Archives Reproduction Services Price Schedule All researchers and patrons must pay reproduction costs as per State of Arizona laws. Sharlot Hall Museum cannot give away for
District Council of Yankalilla Elected Members Records Management Policy Strategic Reference File Reference Responsibility Revision Number Effective Date Last Revised Date Provide leadership, good governance,
Records Management Policy Effective Date: This Policy takes effect on July 15, 2013 Purpose The purpose of this policy is to achieve efficient and effective management of CMHC information with business
Overview Property management is an important function at the University. Prudent inventory practices help protect the University s multi-million dollar investment in equipment, provide documentation needed
A Guide To The UNITED STATES MILITARY HISTORY INSTITUTE Carlisle Barracks, Pennsylvania 17013-5008 The following article has been re-printed with the permission of the United States Military Institute.
Gleeson Library Associates Constitution and Bylaws ARTICLE I Name This organization shall be known as GLEESON LIBRARY ASSOCIATES, University of San Francisco. ARTICLE II Nature and Objects This organization