Sub: Invitation for Quotations for supply of Photocopier & Fax Machine Dear Sir,

Transcription

1 22-November-2013 INVITATION FOR QUOTATION Sub: Invitation for Quotations for supply of Photocopier & Fax Machine Dear Sir, 1. You are invited to submit your most competitive quotation for the following goods with item wise detailed specifications given at Annexure I, Sr. No Brief Description Quantity Delivery & Installation Period(In days) Place of Delivery 1. Photocopier Machine 2. Fax Machine 2 Nos. 1 No. 30 National Project Implementation Unit 4th Floor, EdCIL House 18A, Sector 16A, Noida Government of India has received a credit from the International Development Association (IDA) towards the cost of the Technical Education Quality Improvement Programme [TEQIP]-Phase II Project and intends to apply part of the proceeds of this credit to eligible payments under the contract for which this invitation for quotations is issued. 3. Quotation, 3.1 The contract shall be for the full quantity as described above. 3.2 Corrections, if any, shall be made by crossing out, initialing, dating and re writing. 3.3 All duties and other levies payable by the supplier under the contract shall be included in the unit price. 3.4 Applicable taxes shall be quoted separately for all items. 3.5 The prices quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. 3.6 The Prices should be quoted in Indian Rupees only. Page 1 of 7

2 4. Each bidder shall submit only one quotation. 5. Quotation shall remain valid for a period not less than 55 days after the last date of quotation submission. 6. Evaluation of Quotations, The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e. which 6.1 are properly signed ; and 6.2 confirm to the terms and conditions, and specifications. 7. The Quotations would be evaluated for all items together. 8. The agency should furnish a copy of PAN No., Tin No., Sales Tax No., PF No. as applicable. 9. The average turnover of the agency should be Rs Lakhs during the last three financial years ( , & ). In this regard, the bidder shall submit audited Balance sheets including profit and loss accounts for the last three financial years as above. 10. Agency must have executed atleast : One single order of similar work having value of Rs Lakhs (OR) Two orders of similar work having value of Rs Lakhs (OR) Three orders of similar work having value of Rs Lakhs. {The above said orders should have been undertaken in the last three years} 11. Environment & Health Safety The agency while executing the assignment should considered all environmental & health safety precautions so as to abide as per the norms prescribed in the IS standard or any other statutory regulation. Page 2 of 7

3 12. Award of contract: The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order. 13. Payment shall be made in Indian Rupees as follows: Delivery and Installation - 90% of total cost Satisfactory Acceptance - 10% of total cost 14. All supplied items are under warranty of 12 months from the date of successful acceptance of items. 15. You are requested to provide your offer latest by 15:00 hours on 09-December The quotation shall be opened on 09-December-2013 at 1600 hrs. 17. Detailed specifications of the items are at Annexure I. 18. Training Clause (if any) Yes 19. Testing/Installation Clause (if any) Yes 20. Information brochures/ Product catalogue, if any must be accompanied with the quotation clearly indicating the model quoted for. 21. Sealed quotation to be submitted/ delivered at the address mentioned below, Ed.CIL House, 4th Floor, Plot No. 18 A, Sector 16 A, Noida, Gautam Budh Nagar, Uttar Pradesh, India We look forward to receiving your quotation and thank you for your interest in this project. With regards, Your faithfully (Ashish Yadav) Page 3 of 7

4 Annexure I S. Brief Specifications No Description 1. Photocopier Paper Capacity 7,600 sheets (max.) Paper Size Paper Weight - Drawers - Stack Feed Bypass - Tandem LCF Main Memory Capacity Hard Disk Capacity Warm-up Time Printing Function Print Speed (A4) A3-A5R g/m g/m g/m2 1 GB 80 GB (shared) 130 sec, approximately 55 / 65 / 75 / 85 ppm Print Resolution 600 x 600 dpi (scanning) 2,400 x 600 dpi with smoothing (printing) Drivers Windows XP / Vista / 7 Windows Server 2003 / 2008 / 2008 R2 Mac OS X , , , and 10.7 UNIX, Linux Interface Printer Language Copying Function Copy Speed Resolution First Copy Out Time Scanning Function Scan Speed (A4) Scan Resolution File Format Fax Function Compatibility Scan Speed (A4) Modem Speed Transmission Speed Data Compression Memory Transmission e-filing Function Operation Method Number of Boxes Capacity of Boxes 2. Fax Machine 1. General Ethernet (10/100/1000Base-T), USB2.0/High Speed USB, Wireless LAN (option) PCL6 emulation, PS3 emulation, XPS 55 / 65 / 75 / 85 cpm 600 x 600 dpi (scanning) 2,400 x 600 dpi with smoothing (printing) e-studio556se/656se: 4.0 seconds e-studio756se/856se: 3.5 seconds up to 80 spm 100, 150, 200, 300, 400, 600 dpi JPEG, TIFF, PDF, XPS and Secure PDF Super G3, G3 0.7 seconds per page Max kbps Approx. 3 seconds per page MH / MR / MMR / JBIG Max. 100 jobs 2,000 destination, 400 destinations/job Max. 1,000 pages/file Colour touch control panel or client PC 1 public box, 200 private user boxes 100 folders per box, 400 documents per folder, 200 pages per document Packaged Quantity 1.0 Fax Type Plain paper Printing Technology Ink-jet - Color Monthly Duty Cycle (max) 1500 impressions Localization English / United States 2. Memory Standard Memory 16.0 MB Max Supported Memory 16.0 MB 3. Copying Max Copying Speed up to 20.0 ppm (mono) / up to 14.0 ppm (color) Max Copying Resolution up to 600 dpi (mono) / up to 4800 x 1200 dpi (color) Maximum Copies Printing Qty Page 4 of 7

5 Inkjet Technology HP Thermal Inkjet Max Printing Resolutioup to 1200 x 1200 dpi (mono) / up to 4800 x 200dpi (color) Max Printing Speedup to 20.0 ppm (mono) / up to 14.0 ppm (color)printer Drivers / Emulations LIDIL 5. Scanning Optical Resolution 1200 x 1200 dpi Interpolated Resolution dpi Color Depth 48.0 bit 6. Fax Machine Max Transmission Speed 33.6 Kbps Fax Resolutions 300 x 300 dpi Total Memory Capacity pages 7. Fax Machine Features Broadcast Transmission 48 stations Delayed Transmission Yes Features Automatic redialing 8. Document & Media Handling Max Original Size Letter A Size (8.5 in x 11 in) Original Type Sheets Min Media Size 3 in x 5 in Max Media Size Legal (8.5 in x 14 in) Min Media Weight 70.0 g/m2 Max Media Weight g/m2 Supported Media Type Cards, Transparencies, Plain paper, Photo paper, Iron-on transfers, Envelopes, Labels Standard Media Capacity sheets Output Trays Capacity 20.0 sheets Document & Media Handling Details Output tray sheets, Input tray sheets Speed Details Printing : up to 2.9 ppm ( Letter A ) - Color best, Copying : up to 20.0 ppm ( Letter A ) - B/W best, Printing : up to 14.0 ppm ( Letter A ) - Color normal, Printing : up to 7.1 ppm ( Letter A ) - B/W normal, Printing : up to 14.0 ppm ( Letter A ) - Color draft, Printing : up to 20.0 ppm ( Letter A ) - Color, Printing : up to 0.9 ppm ( Letter A ) - B/W draft, Copying : up to 0.9 ppm ( Letter A ) - B/W 9. Connections PC Connection Availability Yes Interfaces USB Operating System Support Apple Mac OS X 10.3, MS Windows Vista, MS Windows XP Professional, Apple Mac OS X 10.4, Apple Mac OS X , MS Windows XP Home Edition, MS Windows Power Power AC 110/230 V ( Hz ) Power Consumption Operational 18.0 Watt 11. Environmental Parameters Min Operating Temperature 41.0 F Max Operating Temperature F Humidity Range Operating 15-85% Page 5 of 7

6 To: FORMAT FOR QUOTATION SUBMISSION (In letterhead of the supplier with seal) Date: Sl. No. Description of goods (with full Specifications) 1. Photocopier Machine Qty. Unit Quoted Unit rate in Rs. (Including Ex Factory price, excise duty, packing and forwarding, transportation, insurance, other local costs incidental to delivery and warranty/ guaranty commitments) 1 No. Total Price (A) Sales tax and other taxes payable In In % figures (B) 2. Fax Machine 2 Nos. Total Cost Gross Total Cost (A+B): Rs. Page 6 of 7

7 We agree to supply the above goods in accordance with the technical specifications for a total contract price of Rs. (Amount in figures) (Rupees amount in words) within the period specified in the Invitation for Quotations. We confirm that the normal commercial warranty/ guarantee of months shall apply to the offered items and we also confirm to agree with terms and conditions as mentioned in the Invitation Letter. We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery. Signature of Supplier Name: Address: Contact No: Page 7 of 7