Using the Role Description Reports

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1 Using the Role Description Reports The Role Descriptions reports have been updated to more clearly correspond to the terms used in the UAccess Access Provisioning Tool (APT). Use the reports to find the following types of information: Description for a given Technical Role Name Functional Role Name for a given Technical Role Name APT selections for requesting access to a given Technical Role Name Training Requirements and contact information, including Prerequisites and Business Training See also Understanding Prerequisites, Training Requirements, and When to Request Access, an available document on the EAST Access Provisioning documentation site. There are separate reports for each UAccess system, with titles matching the Systems listed in the APT on the first System selection page. The reports are sorted alphabetically by Subject, then Functional Role Name. Finding a Role To find a Role in the report, use Cntl-F to open a Find window, and search by whatever portion of the Role Name is known such as the Technical or Functional Role Name as listed in UAccess Analytics Dashboards > Security > Security > All Roles. Identifying the APT Selections for a Role Use the Request Access Provisioning Tool Path information to identify the System, Subject, and Role Name for a Role. To request access for this Role, follow these precise selections in the APT. When there is no Request Access Provisioning Tool Path and the On APT flag is not checked, the Role is not listed in the APT. Contact EAST to request access to this Role. Training All Training Requirements given for a Role must be completed prior to provisioning. The Training Information listed here is provided so that Users and their APLs may make arrangements for training in advance of submitting requests for access. Note many roles have multiple training requirements.

2 Subject Area: All Subjects Admin Toolkit BI_ADMINTOOLKIT This role is automatically granted to users who already have all 4 Medium roles (Employee, Financials, Research, Student) and provides access to academic program or personnel overview dashboards. Subject Area: Base Access UAccess Analytics > Base Access > Financials - Medium BI_FS_MED Part of Analytics Base Access which provides access to all unrestricted data from Uaccess Employee, Student, and Financials systems. Subject Area: Base Access UAccess Analytics > Base Access > Human Resources - Low BI_HR_LOW Part of Analytics Base Access which provides access to all unrestricted data from Uaccess Employee, Student, and Financials systems. Page 2

3 Subject Area: Base Access UAccess Analytics > Base Access > Student - Low BI_SA_LOW Part of Analytics Base Access which provides access to all unrestricted data from Uaccess Employee, Student, and Financials systems. Subject Area: HR - Benefits UAccess Analytics > HR - Benefits > Human Resources - Benefits Human Resources - Benefits BI_HR_HIGH Intended for staff in central/administrative units such as Human Resources or Financial Services; includes highly sensitive information related to benefits, deductions, and garnishments as well as basic employee and human resources information. Subject Area: HR - Medium UAccess Analytics > HR - Medium > Human Resources - Medium Human Resources - Medium BI_HR_MED Intended for College/Department staff whose job responsibilities include reporting on basic employee and human resource information. Does not include access to benefits, deductions, or garnishments information. Page 3

4 Subject Area: HR - Time and Labor Human Resources - Time and Labor BI_HR_TL Provides access to the Employee > Time and Labor dashboards. This role is automatically granted to users who are Time Approvers or Time Coordinators in UAccess Employee. Subject Area: Learning Learning - High BI_ELM_HIGH Intended for use by Central Administrators and Department Administrators to view UAccess Learning data including Courses, Classes & Transcripts, including data on courses deemed highly sensitive. Subject Area: Learning Learning - Medium BI_ELM_MED Intended for use by Employees/Learners, Department Administrators, Department Managers/Supervisors, & Business Managers to view Uaccess Learning data including Courses, Classes & Transcripts. Page 4

5 Subject Area: Research UAccess Analytics > Research > Research - Medium Research - Medium BI_RA_MED Includes information related to the department of Sponsored Projects Services, such as all outgoing proposals/applications and incoming awards received on behalf of the UA. Most grants, contracts, and other agreements received from outside sources are con Subject Area: Space UAccess Analytics > Space > Space - Low Space - Low BI_SP_LOW Includes detailed space information for buildings and rooms. Does not include room occupant information, nor restricted space information. Subject Area: Space UAccess Analytics > Space > Space - Medium Space - Medium BI_SP_MED Includes detailed space information for buildings, rooms, and occupants. Does not include information for restricted space. Page 5

6 Subject Area: Space UAccess Analytics > Space > Space - High Space - High BI_SP_HIGH Intended for users with an established business need for access to restricted space information, such as central/administrative units or staff residing in restricted space. Also includes detailed space information for buildings, rooms, and occupants for Subject Area: Student - Admissions Student - Admissions BI_SA_ADM Intended for staff in the Office of Admissions and New Student Enrollment who require access to sensitive admissions information such as academic index, merit aid, and denied applicants. Page 6

7 Subject Area: Student - Advising UAccess Analytics > Student - Advising > Student - Advising Student - Advising BI_SA_ADV Intended for College/Department staff whose job responsibilities include student advising; this role includes pre-built reports of students in majors/minors, probation reports, major GPA, personal advisor notes, B deficit, transfer and test credit, as wel Subject Area: Student - Advising UAccess Analytics > Student - Advising > Student - Advising Student - Advising BI_SA_MED Intended for College/Department staff whose job responsibilities include student advising; this role includes pre-built reports of students in majors/minors, probation reports, major GPA, personal advisor notes, B deficit, transfer and test credit, as wel Subject Area: Student - Advising Student Advising Coordinator BI_SA_ADV_C Provides access to the Advising Coordinator dashboard for monitoring of advisor note and survey activity. Page 7

8 Subject Area: Student - Career Services Destinations Data UAccess Analytics > Student - Career Services Destinations Data > Student - Career Services Destinations Data Student - Career Services Destinations Data BI_CSVS_HIGH Intended for College/Department staff who require a more detailed view of Career Services Destinations Survey results. Graduating students are surveyed before and up to eighteen months after leaving the UA. Includes: Post-Graduation Destinations (includ Subject Area: Student - DRC UAccess Analytics > Student - DRC > Student - Disability Resource SI Student - Disability Resource SI BI_SA_DRC **Prerequisite** User is required to have the Student - Medium OR Student - ISIR role prior to reques ng this role. Intended for College/Department staff needing access to view service indicators in order to identify students who request disability-re Subject Area: Student - ISIR UAccess Analytics > Student - ISIR > Student - ISIR Student - ISIR BI_SA_HIGH ISIR stands for Institutional Student Information Report and refers to highly sensitive student Financial Aid data, including elements from the federal financial aid application as well as individual financial award information. This role is intended for Page 8

9 Subject Area: Student - Medium UAccess Analytics > Student - Medium > Student - Medium Student - Medium BI_SA_MED Intended for College/Department staff whose job responsibilities include reporting on basic student information, including applications, enrollment, registration, aggregated credits and GPAs, test scores, bio and demographic data, department external awar Page 9

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