The Word Workspace. Standard Toolbar Formatting Tool Bar

Transcription

1 The Word Workspace Component Menu Bar Standard Toolbar Formatting Tool Bar Ruler Status Bar Function of Component Has the following menus: File,Edit, View, Insert, Format, Tools, Table, Window and Help Has shortcut icons to common menu items Has menus for style, font, and font size; icons for bold, italic, and underline; icons for alignment; number and bullet list icons; justification icons, highlight icon, and font color icons Assists with setting tabs, paragraph alignment, and other formats. Displays page number, section number, total number of pages, and pointer position on page 1 EM-S I.S.D. Technology Department 2005

2 Opening a Document 1. Select Open... from the File menu. 2. Navigate to the desired file, click on the filename and then on the Open button. Saving a Document When wish to save a document, you can either choose the Save or Save as command from the File menu. What are the differences between the two? Use Save if you are saving a document for the first time, or if you are saving an existing document. The newly saved file writes over the older saved file. Use Save as when you want to save a copy of the current document with a different name or in a different location (like to a floppy if the original document is on the H drive). Entering Text To enter text, just start typing. Text is placed on the document at the insertion point. If you make a mistake, just use the Delete key to erase the mistake. You can insert text anywhere in the document, just click the mouse in the desired location to move the insertion point. If there is existing text around the insertion point, it will move to accommodate the new text. Deleting Text You can either use the Backspace key, or the Delete key on your keyboard to remove unwanted text. Using the Backspace key deletes one character to the left of the insertion point, and the Delete key deletes one character to the right of the insertion point. 2 EM-S I.S.D. Technology Department 2005

3 Selecting Text To delete, replace, copy, move, or format text, you need to select it. To select text you can hold down the mouse button and drag the cursor across the text. You can also: select a word by double-clicking it. select a sentence by holding the ctrl key and clicking anywhere in the sentence. select a paragraph by clicking three times anywhere in the paragraph. select a block of text by clicking at one end of the block and shift-clicking key at the other end select the entire document by pressing the ctrl key and the A key at the same time Cut, Copy, and Paste Moving or duplicating selected text is easy using the Cut, Copy and Paste commands from the Edit menu. Cut Removes the selected text and places on an invisible clipboard. Copy Leaves the selected text as is, but places a copy on the clipboard. Paste - Inserts the contents from the clipboard at the insertion point. Existing text moves to accommodate pasted text. If text is selected, it is replaced by the pasted text. Checking Spelling To check the spelling in entire document, move the insertion point to the top of the document before you starting the spell checker. To run spell checker, select Spelling and Grammar from the Tools menu. Word will begin to check for misspellings. If an unknown word is found, the checker pauses, displays the word, and if possible, suggests alternatives. You have several choices at this point described in the table below. If the word is spelled correctly, you can have Word ignore it or add it to a custom dictionary. If the word not spelled correctly, you can have Word replace it with one of its suggestions or with a spelling you supply in the Change To: box. 3 EM-S I.S.D. Technology Department 2005

4 Numbering Pages With the Header and Footer A header is text that appears within the top margin on each page. You would usually place your name or other information that you may want included on all pages in a header. The footer appears in the bottom margin and is normally used for page numbers. To create a header (or footer) in a document, select View from the menu bar, then Header and Footer. Type the header or footer text in the header or footer window. Click on the Header and Footer tool bar buttons (this tool bar should appear on the screen when inserting a header/footer) to insert a page number, the current date, the time, and to switch between the Header and Footer template. Printing Select Print Preview from the File menu to view your document s print appearance prior to printing. Select File, then Print to print your document. Graphics Inserting a Graphic To insert a graphic from clip art: 1. Choose Insert, Picture, Clip Art. 2. The Clip Art window opens to the right. 3. In the box under Search text: type a word or two that names the picture you are looking for 4. Click the clip to insert it into the document at the insertion point. Wrapping Text Around a Graphic By default text does not wrap around a graphic. To get text to wrap around a graphic, do the following: 1. Double-click on the graphic to open the Format Picture window. 2. Select the Layout tab. 3. Choose the style of wrap that you want to use, then click OK. 4 EM-S I.S.D. Technology Department 2005

5 Resizing a Picture Select the inserted picture by clicking once on it. Drag one of the corners outward to increase the size of the graphic, or inward to decrease the size of the graphic. Inserting WordArt 1. To insert Word Art, choose Insert from the menu bar, then Picture, then WordArt. 2. Click a WordArt style, then click OK. 3. The Edit WordArt box opens. 4. Type the text you want, then choose a font, size and style (bold or italic). 5. Click OK to close the Edit WordArt box. 5 EM-S I.S.D. Technology Department 2005

6 Tables To insert a table, select Table from the menu bar, then Insert Table. Enter the number of columns and rows desired, then click OK. The table is placed in the document at the insertion point, and the cursor is in the first cell in the table. Use the tab key to move forward to the next cell and hold the shift key while clicking the tab key to move back to the previous cell. You can also create a table using the Table button in the standard tool bar. Click the button, then the table button selection box pops down. Drag the mouse over the area to select the number of rows and columns that you want. After you have selected the rows and columns, release the mouse button. A table with the number of cells you have specified is inserted in your document. Inserting Columns and Rows You can insert rows of columns before or after an occupied row or column. Click Table in the menu bar, then Insert. From there you can choose Column to the Left, Column to the Right, Row Above, or Row Below. Deleting Tables, Columns and Rows To delete a column or row, select the column, row or table, then click Table from the menu bar. Choose Delete, then Column, Row or Table. Adding Borders The table gridlines around each cell do not print unless you select a border style. To add printed lines or borders to a table, first you need to select the table. Click Format on the menu bar, then click Borders and Shading. You can choose from a variety of border styles, widths, and colors. 6 EM-S I.S.D. Technology Department 2005