PaNDA How to Guide For Learners

Transcription

1 PaNDA How to Guide For Learners

2 Table of Contents TABLE OF CONTENTS... 1 OVERVIEW OF PANDA... 2 OVERVIEW OF LEARNER SCREENS... 2 LOGGING INTO PANDA... 2 PANDA HELP SCREENS... 4 MAIN MENU... 4 HOW TO VIEW SCHEDULES... 6 Attached Materials... 7 HOW TO VIEW ROTATION ACCOMMODATIONS... 8 Reservation Details... 9 How to View when Keys were sent HOW TO COMPLETE A HOUSING INVENTORY ON-LINE HOW TO COMPLETE A HOUSING EVALUATION HOW TO VIEW MESSAGES HOW TO ADD PREFERENCES PANDA ICONS PaNDA How to Guide for Learners Page 1 of 15

3 Overview of PaNDA PaNDA, which stands for Pan Northern Database of Assets, is a computer system that has been developed for the Northern Ontario School of Medicine (NOSM) to consolidate and streamline the processes and information involved with Clinical Rotations, On-Line Applications to the Northern Ontario Electives Program and Rehabilitation Studies Program, Clinical Facilitator Availability, and Accommodations. Overview of Learner Screens To access the Learner Screens in PaNDA you must be classified in the system as a NOSM Learner. This would include Dietetic Learners, Rehabilitation Learners, Residents, Students, Visiting Residents and Visiting Students. Once you log in to PaNDA you will go automatically to the Learner Screens. Individuals who are not classified as NOSM Learners, such as Program Coordinators, Evaluation Coordinators and Housing Staff have access to the information found in the Learner Screens through the scheduling, housing and evaluation screens in the main PaNDA menus. Logging into PaNDA To log into PaNDA you go to the NOSM homepage as From the NOSM homepage, click Current Learners from the list at the right of the page. PaNDA How to Guide for Learners Page 2 of 15

4 On the Current Learner page, click on the PaNDA link on the right side of the page. You will then be prompted to enter your username and password. If you do not know your username or password, please contact the PaNDA Coordinator. PaNDA How to Guide for Learners Page 3 of 15

5 When you first log into PaNDA you will be brought to the Program Year Screen. This screen will identify which program you are currently registered in at NOSM with a blue arrow. PaNDA will also retain information from previous program years. Panda Help Screens At the top of every screen there is a Help button, beside the Welcome. Clicking on the Help button will open a new internet window with instructions and descriptions for the specific screen you are currently looking at. At the bottom of every help page is an option to return to the main help menu. From here you can locate information on all screens in PaNDA. Main Menu To view your information, click on the Program Year to access the main menu. You can also access the main menu through the link on the left hand side of the screen. PaNDA How to Guide for Learners Page 4 of 15

6 Depending on your specific program requirements you might not have access to all menu options shown above. Through the menu you will be able to view your personal information (Registration Data), see your schedule and accommodation information (Schedule), (Requests not used), enter preferences for electives (Preferences), read your system generated messages (Messages) and (Assessments / Evaluations not used). Click on the appropriate menu option to go directly to that page in PaNDA. PaNDA How to Guide for Learners Page 5 of 15

7 How to View Schedules To view your schedule click on Schedule from the main menu or My Schedule for the links on the left hand side of the screen. At the top of the screen there is a filter to allow you to select the date range of scheduled items you wish to view. The following information is given on the Schedule screen: Type column indicates what type of event has been schedule. Clinical events are rotations or placements, Academic events are for lectures, tutorials etc. Schedule Item Description column will give a brief description of the event. In the case of rotations or placements it will display the discipline, Clinical Facilitator or Preceptor, Community and the status of the rotation or placement (planned, confirmed, completed). For Academic events the description is the title of the event. Start Date and End Date columns show the dates of the event. Materials column will hold specific materials that have been created for the event. These materials could be documents or website links. Clicking on the paper icon will open the Materials screen. Assess/Eval column not used PaNDA How to Guide for Learners Page 6 of 15

8 Schedule year refers to the academic year. You cannot overlap the date range to cover more than one academic year. For example if your academic Year 1 ran from September 1, August 31, 2013 and your Year 2 ran from September 1, 2013 August 31, 2014 you would not be able to see all of the rotations assigned to you during the date range June 1, 2013 November 30, Since this date range crosses the academic year start you would only be able to see the scheduled events that are scheduled in the academic year listed in the Schedule Year box. Attached Materials When you click on the paper icon from your schedule you will go to the materials page. The material page displays information on the type of materials that have been attached to the scheduled event. By clicking on the link in the Resource column you will open the materials. The materials are opened in a new window. PaNDA How to Guide for Learners Page 7 of 15

9 How to View Rotation Accommodations To view your accommodation information click on Schedule from the main menu or My Schedule for the links on the left hand side of the screen. Click on the Housing tab at the top of the schedule. The following information is given on the Schedule screen: Rotation Name column indicates which rotation the accommodations are being reserved for. PaNDA How to Guide for Learners Page 8 of 15

10 Start Date indicates your check in date and time which you are able to begin staying at the accommodations. End Date indicates your check out date and time. Full Name column gives the name of unit assigned to you and the street address of the unit. Bedroom(s) column indicates which bedroom of the unit has been assigned to you. Before you accommodations are booked a default value of All is displayed here. If you have been booked for individual accommodations you will see which bedroom you have been assigned. If you have been booked for Family Accommodations you will notice that all bedrooms will be assigned to you. Parking Space(s) column indicates if a specific parking spot has been assigned. Currently we do not have assigned parking through PaNDA. Please read the materials attached to your reservation for details about parking availability. Phone column displays the phone number for the accommodations. Restrictions column indicates any restrictions for the unit, such as Adults only. Resources column contains 2 types of information: Maps - by clicking on the icon a new window will open displaying a map to the accommodations. Documents - By clicking on the icon a new window will open to display housing procedures and protocols and documentation about the unit. Each document has a separate icon to access it. Assess / Eval column indicates the status of the site evaluation. Evaluation forms are generated during the last week of your stay. See PaNDA Icons at the end of the document for a description of the various icons. Clicking on the icon in the Assess/Eval column will open the referred Assessment / Evaluation form. Reservation Details To view more detailed information about your reservation, click on the box icon in front of the housing information line to open the Reservation Details screen. PaNDA How to Guide for Learners Page 9 of 15

11 From here you can see the address and phone number for the unit, the date you arrive (the first night you can stay in the unit) and the departure date (the last night you can stay in the unit). At the bottom of the screen there is a comments field. If there are specific details that the Accommodations staff need you to be aware of they will be documented here. How to View when Keys were sent To view the information about your key transfers, click on the Key Transfer Tab on the Reservation Details screen. Here you will see which set of keys have been sent to you and when they were sent. Accommodations staff will include a comment regarding how the keys were transferred to you in the Comments column. Once your keys have been received by the Accommodations staff they will add a second line to indicate when the keys were returned. PaNDA How to Guide for Learners Page 10 of 15

12 How to Complete a Housing Inventory On-Line There have been recent changes to housing processes. Learners are no longer responsibley for completing housing inventories. We are currently updating the PaNDA system, however, you may still receive auto-generated s prompting you to complete start and end inventories. Please disregard these notices while we work on system upgrades. How to Complete a Housing Evaluation If applicable Please note that currently only Health Sciences learners will require to complete a housing evaluation through PaNDA. All other learners will be directed via to the One45 evaluation system for entry and exit surveys. To start a housing evaluation click on the circle under the Access / Eval column for the reservation you are evaluating. You will now be presented with the evaluation, simply fill out the required fields and add any comments that you might have and click Save Assessment / Evaluation when you are done. PaNDA How to Guide for Learners Page 11 of 15

13 The circle under Access / Eval should now be filled in. If it is only half filled in then the evaluation was incomplete and you must re-enter the evaluation and make sure all necessary fields are filled out before saving again. PaNDA How to Guide for Learners Page 12 of 15

14 How to View Messages PaNDA will automatically send messages to your address informing you when you have required actions in PaNDA. An example would be when you accommodations have been confirmed. These messages are also recorded in PaNDA. To view the messages that have been sent to you, select Messages from the main menu. Messages that have not been read in PaNDA are highlighted in yellow. To view the contents of the message, click on the line and the message will open. Clicking on the link in the message will bring you directly to the page referred to in the message. PaNDA How to Guide for Learners Page 13 of 15

15 How to Add Preferences Preferences are used to indicate your choices for your elective rotations. To access the preferences screen, select Preferences from the main menu. To add a new preference click on the green plus sign. Using the drop down menus enter your selections. Please note that PaNDA will refresh the system in between each drop down menu option. If you start to enter the next field before the refresh has completed your entry will not be recorded. Once you have entered all your information, click the green check mark to save your preference. PaNDA How to Guide for Learners Page 14 of 15

16 Panda ICONS Below is a list of icons that are used in PaNDA. The plus icon is available on screens where you are able to add new information. To add new information, click on the plus icon. The pencil icon is available when you are able to edit information. Simply click on the pencil icon to modify the entry. The check mark icon will save your changes. This icon is available after you click to add or edit information. In order to save any changes in PaNDA you must click the check mark icon. The arrow icon will cancel your changes. This icon is available after you click to add or edit information. In order to cancel the changes you have made during adding or editing, click on the arrow icon. The recycling bin icon will delete the information. Clicking on this icon will delete the information associated with it. Use this option carefully; there is no un-delete options in PaNDA. The white circle icon is an evaluation form that has not yet been started. The half circle icon is for an evaluation form that has been accessed, but not completed. The black circle icon is an evaluation form that has been completed and submitted. The black checkmark is an evaluation form that has been accepted by the Program or Evaluation Coordinator. Evaluation forms that have been completed by the Clinical Facilitator will be marked with a checkmark when they are listed on the Learner s Evaluation screens. The eye icon represents an evaluation form that has been reviewed. Evaluation forms that have been reviewed are only accessible through the My Schedule page. PaNDA How to Guide for Learners Page 15 of 15