No.10(61)/2015-NICSI

Transcription

1 No.10(61)/2015-NICSI GOVERNMENT OF INDIA DEPARTMENT OF ELECTRONICS & INFORMATION TECHNOLOGY NATIONAL INFORMATICS CENTRE SERVICES INC. Hall No. 2 & 3, 6 th Floor, NBCC Tower, 15, Bhikaiji Cama Place, New Delhi Tender No. 10(61)/2015-NICSI Dated: 19/12/20106 Subject: Invitation of Quotation for Supply of Laptop Back pack Bag, due on 01/01/2016 at 1500 Hrs to be opened on 04/01/2016 at 1100 Hrs Sir, We have the pleasure to invite you to quote your lowest possible rates for the supply of the following items for the 4 th National Knowledge Network Workshop: S. No. ITEM DESCRIPTION Quantity 1 Laptop Back pack Bag 1200 Nos Terms and Conditions 1. Quotation should be valid for a minimum period of thirty days after the due date for placing the purchase order. 2. The bids are to be submitted in three separate envelopes duly sealed and superscribed as: Envelope A, containing Earnest Money Deposit (EMD) vide Demand Draft alongwith the forwarding letter of Company; Envelope B, containing the Technical Bids giving the details of the items and the list of the Samples (as per Annexure-II); and Envelope C, containing PRICE/COMMERCIAL BIDS as per Annexure-III. The Price bids will be opened only for the technically qualified vendor s whose samples are approved. Technically qualified here means, the vendors whose samples are approved by a duly constituted Purchase & Finance Committee, NKN Workshop. Bidders should submit samples (returnable), as per specifications of the quoted item. 3. The quotation must reach the undersigned immediately but not later than 01/01/2016 at 1500 Hrs which shall be opened on 04/01/2016 at 1100 Hrs. 4. The rates should be quoted for delivery at Jawahar Lal Nehru Technological University, Kukatpalli, Hyderabad. NICSI will not be responsible for any damage during transit. 5. The quantity is tentative and it may vary +/- 20% while placing the order. 6. Price should be quoted as indicated in the prescribed proforma (Annexure-II) in figures and words. In case of variation the price in words would be considered. 7. NICSI reserves the right to accept or reject any quotation without assigning any reason whatsoever. 8. Incomplete and unsigned quotations are liable to be rejected. 9. The delivery of the items are required to be made within one week of placement of order, failing which NICSI reserves the right to cancel the orders and place the order on any other party and the difference in cost, if any in such cases will be recovered from the supplier s pending bills or from the EMD/Security deposit of the supplier. In case bidder is not able to supply above items within specified period, the Earnest Money will be forfeited in full. No interest will be payable for such deposits. 10. The Registration Number of the firm along with the CST No./ VAT No., allotted by the Sale Tax Authorities should invariably be given in the bid. 11. Copy of the PAN number may be submitted along with the technical bid. 12. Alterations, if any, in the tender should be attested properly by the bidder, failing which the tender is liable to be rejected.

2 13. Each tender must be accompanied by Earnest Money Deposit of Rs. 20,000/- (Rupees Twenty thousand only) along with the bid in shape of Demand Draft of any Commercial Bank taken in the name of National Informatics Centre Services Inc.. New Delhi, without which the tender will be summarily rejected. Vendors who are registered with NSIC for the tendered items under Single Point Registration Scheme will be considered for exemption from EMD. Mere Registration as a SSI unit (without NSIC certificate) will not entail the firm for exemption from furnishing Earnest Money Deposit. 14. In the case of bidders whose tender is not considered for selection the Earnest Money Deposit will be returned within one month of the decision along with endorsement for payment to the bidders without any interest. In case of bidders whose tender is accepted for placing the order, the Earnest Money Deposit will be converted into security deposit. Security Deposit will be returned after satisfactory execution of the purchase order and returned after processing of the bills. No interest is payable for the Security Deposit retained. 15. A duly constituted Purchase & Finance Committee, NKN Workshop will shortlist the Technical Bids on the basis of technical parameters and quoted samples. The Financial Bids of only those Bidders shortlisted from the Technical Bids will be opened in the presence of their representatives on a specified date and time to be intimated to the respective Bidders. 16. The vendors must quote for the items of Annexure I, failing which the bid will not be considered for further processing. LQ-1 will be selected on the basis of lowest for the per unit price of the item of Annexure III. THERE WILL BE NO NEGOTIATIONS REGARDING THE FINANCIAL BIDS. The decision of NICSI arrived at as above will be final and no representation of any kind will be entertained on the above. 17. Orders will be placed on the finally selected vendor(s). 18. It may be confirmed in Yes or No, whether it falls under the Micro, Small and Medium Enterprises Development Act, If yes, a copy of the Registration Certificate must be provided to NICSI. Further, keep informed to NICSI whether there is any change of the status of the company. 19. In case the submission of bills to NICSI, along with the necessary documents i.e. POD s/bg s etc., is delayed by the vendor beyond 30 days from the date of issue of bill or delivery of materials etc., whichever is earlier, the entire liability towards payment of interest/penalty to the tax authorities would be on the cost of respective vendors so that NICSI is not burdened unnecessarily with this amount. The entire amount will be deducted from the payment due to respective vendor. 20. In case the empanelled vendor is found in breach of any conditions of tender or supply order, the legal action as per rules/laws shall be initiated against the vendor and security deposit shall be forfeited. 21. Payment shall ordinarily be made within 30 days on receipt of the goods along with pre-receipted bill in quadruplicate, as well as on acceptance of the item. (SD/-) Authorised Signatory Phone # To (As per list)

3 Annexure -I Specifications for the Items S. No. Item Specifications 1. Laptop Back pack bag Laptop Back Pack bag (Safari Brand or of equivalent brand), Dimensions 31 x 18 x 48 cms, Internal Accessory Organiser, Laptop Compatible, 2 Front Pockets, External Water Bottle holder, Padded Adjustable Shoulder Strap, Black Purple Colour, Material : Polyester Fabric, and NKN logo embossed.

4 Proforma for submission of Technical Bids Annexure II Name of firm PART-A Address Phone No. E Mail address, if any CST / VAT No. Whether samples submitted Yes / No Fax No. PAN No Total No. of Samples, if any (in words) PART-B List of Samples Submitted, if any S. No. 1 ITEM DESCRIPTION Laptop Back pack bag Make / brand Description, if any Remarks, if any Signature of the Authorised Signatory With Company s Seal

5 Proforma for submission of Financial Bids Annexure III S. No. 1 ITEM DESCRIPTIO N Laptop Back pack bag Brand Name UNIT RATES PER BAG(In Rs.) FREIGHT, PACKING & Quantity BASIC VAT/ FORWARDING PRICE CST ETC. TO HYDERABAD 1200 Nos. Grand Total TOTAL PRICE (Rupees in words) Signature of the Authorised Signatory With Company s Seal Note: (1) Basic Price should exclude freight, packing & forwarding etc. but the expenses per bag towards freight, packing & forwarding etc. for delivery at Jawahar Lal Nehru Technological University, Kukatpalli, Hyderabad should be mentioned separately. (2) Please use additional sheets (in the same format, giving the item description and S.No), if quoting for different brands for same item. (3) Percentage (%) of taxes etc. if any to be claimed should be indicated, otherwise it will be presumed that rates are inclusive of all taxes.