Microsoft Office Outlook 2010: Intermediate Course 01 - Customizing Outlook

Transcription

1 Microsoft Office Outlook 2010: Intermediate Course 01 - Customizing Outlook

2 Slide 1 Course 01: Customizing Outlook Topic A: The Outlook Environment Topic B: General Options Topic C: Language and Keyboard Options Topic D: Quick Steps Topic E: The Navigation Pane

3 Slide 2 Topic A: The Outlook Environment

4 Slide 3 Hide and Show the Ribbon Minimize Click the Minimize the Ribbon button Double-click a tab Show temporarily Click a tab Show always Click the Expand the Ribbon button Double-click a tab

5 Slide 4 Customizing the Ribbon

6 Slide 5 Hide and Remove Elements You can remove command groups, but not individual commands To remove a command group: Select it and click Remove You cannot remove built-in tabs, but you can hide them To hide a tab: Clear its checkbox

7 Slide 6 Reset Customizations Reset tab by tab or entirely Reset a single tab: 1. Click the tab 2. Click Reset 3. Choose Reset only selected Ribbon tab Reset all customizations: 1. Click Reset 2. Choose Reset all customizations

8 Slide 7 The Quick Access Toolbar Buttons at left end of title bar Control menu Send/Receive All Folders Undo Customize Quick Access Toolbar

9 Slide 8 Customize Quick Access Toolbar

10 Slide 9 Customize the To-Do Bar Show or hide Date Navigator Specify numbers of months and appointments to show

11 Slide 10 The Status Bar Four controls Zoom level Reading Zoom slider Normal

12 Slide 11 Topic B: General Options

13 Slide 12 User Interface Options Mini toolbar Live Preview ScreenTip style Color scheme

14 Slide 13 User Name and Initials 1. Click the File tab and click Options 2. On the General page, enter the desired user name 3. Enter the desired initials 4. Click OK

15 Slide 14 Set Outlook as Default Program 1. Open the Outlook Options dialog box 2. Check Make Outlook the default program for , Contacts, and Calendar 3. To view the associated file types, click Default Programs; check individual file types to be associated with Outlook; click Save 4. Click OK

16 Slide 15 Topic C: Language and Keyboard Options

17 Slide 16 Adding Languages Support for multilingual environments Can add more than one language

18 Slide 17 Language Options Detect language automatically Automatically switch keyboard to match language of surrounding text

19 Slide 18 Remove a Keyboard Layout 1. Open the Control Panel and click Clock, Language, and Region 2. Click Region and Language 3. Click the Keyboard and Languages tab, and click Change keyboards 4. Select the keyboard layout you want to remove, and click Remove 5. Click OK twice 6. Close the Control Panel

20 Slide 19 Uninstall a Language 1. Open the Outlook Options dialog box 2. Click Language 3. Select the language you want to remove 4. Click Remove, and click OK

21 Slide 20 Topic D: Quick Steps

22 Slide 21 Quick Steps Macros for common actions Perform one or more actions Built-in Quick Steps: Move to:? Team Reply & Delete To Manager Done Create New

23 Slide 22 Configure Quick Steps All but Reply & Delete require initial configuration Example: Move to:? You must select a destination folder

24 Slide 23 Create a Quick Step 1. Click Create New 2. Enter a name 3. Select the first action 4. Configure that action 5. Repeat steps 3-4 as needed 6. Optional: Select a shortcut key 7. Optional: Enter tooltip text 8. Click Finish

25 Slide 24 Topic E: The Navigation Pane

26 Slide 25 Specify the Startup Folder 1. Open the Outlook Options dialog box 2. Click Advanced 3. Click Browse 4. Select the desired folder and click OK 5. Click OK

27 Slide 26 Create a Shortcut 1. Display the shortcuts 2. Right-click Shortcuts and choose New Shortcut 3. Select the item to be opened 4. Click OK

28 Slide 27 Create a Shortcut Group 1. Display the shortcuts 2. Right-click Shortcuts and choose New Shortcut Group 3. Enter a name for your group and press Enter

29 Slide 28 Delete a Shortcut or Group 1. Display the shortcuts 2. Right-click a shortcut or group and choose Delete Shortcut (or Delete Group) 3. Click Yes

30 Slide 29 Course 01 Review: Customizing Outlook Topic A: The Outlook Environment Topic B: General Options Topic C: Language and Keyboard Options Topic D: Quick Steps Topic E: The Navigation Pane

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32 Review Questions: 1. What are some ways to hide the tabs on the Ribbon? A. Click the Minimize the Ribbon button B. Press the Shift key C. Press the CTRL key D. Double-click a tab E. A and B F. A and C G. A and D H. C and D 2. True or False: You can change the order of tabs by dragging them on the Ribbon. A. True B. False 3. Can you delete built-in tabs? A. Yes, you can delete them B. Yes, but only as an exchange server administrator C. No, but you can hide them D. There are no built-in tabs to delete 4. True or False: The Quick Access toolbar is displayed at the very bottom of the Outlook window. A. True B. False 5. True or False: Most of the built-in Quick Steps require configuration before you can use them. A. True B. False

33 Answer Key: 1. G Two ways to hide the tabs on the Ribbon are to click the Minimize the Ribbon button or double-click a tab. 2. B False. Open the Customize Ribbon page of the Outlook Options dialog box, select a tab, and click the Move Up or Move Down buttons. 3. C You cannot delete built-in tabs, but you can hide them. 4. B False. The Quick Access toolbar is displayed at the top of the window, as part of the title bar. 5. A True. Most of the built-in Quick Steps require configuration before you can use them.