2016 KPMG Global Mobility Forum October 2016 Eden Roc Miami Beach Resort

Transcription

1 2016 KPMG Global Mobility Forum October 2016 Eden Roc Miami Beach Resort

2 Global payroll compliance Overcoming the operational challenges October 17, 2016

3 Global Payroll course description Many have risen to the challenge and are confidently moving towards compliance. Some might be unsure where to start. A few are stuck somewhere along the way. This session will focus on solutions in a space where there is no one size fits all a lively discussion among experts across the mobility industry to tackle concepts like payroll delivery, assignment packages, resource and funding constraints, data collection, and change management within various in-house and outsourcing models. Our panelists will discuss quick wins, lessons learned and the biggest challenges of the past, present and future to implement a robust and sustainable compensation process. 3

4 Agenda 1 Introductions 2 Setting the scene 3 Client panel with interactive Q&A addressing end-to-end solutions 4 Key observations from the KPMG GAPP survey 4

5 Challenges in the marketplace Global Payroll Management Instruct payroll data Handle exceptions Compile year-end statements by country Report total compensation and cost Identify missing compensation Calculate Grossups and separate from reportable items Track trailing payments Comply with tax and payroll obligations Determine nature of pay elements Manage deferred compensation Maintain paycodes Know what to report and where 5

6 Global payroll components Maintain Compensation policy Payrolls & pay elements Generate Instructions Recurring One time Identify Process Paying Shadowing Payroll reporting Payroll calculations Records Pay results Local paid items Reconcile Compensation & cost Report summary 6

7 Panel discussion Fenella Harper Global Mobility and Benefits Tax, EMEA, Intel Duane Graves Global Mobility Lead, Lockheed Martin Brent Kuhls United Technologies Corporation Yam Mok Senior Manager, International Compensation Programs at Marriott Valerie Warner Senior Manager, Compensation at Marriott 7

8 Statement My organization is focused on global payroll compliance and provides sufficient funding and resources to implement a robust solution. 8

9 Question Does your organization have a single global payroll provider or does your organization manage a network of payroll providers? A B C Yes No Don t know 9

10 Statement A technology solution is the only acceptable means when it comes to preparing compensation packages for international assignees. 10

11 Question What type of tool/application does your organization utilize to manage assignee compensation and calculate allowances? A B C D E Homegrown tool Excel spreadsheets or similar KPMG LINK Enterprise Equus, Polaris, etc. Other Big 4 application 11

12 Statement Real-time compensation collection and payroll reporting via a centralized system is the only option and does not pose any challenges within my organization. 12

13 Question Do you have a high degree of confidence that assignee compensation is being collected from all sources AND is being reported locally as required on a timely basis? A B C Yes No Don t know 13

14 Statement Split payroll delivery must be implemented for international assignees. 14

15 Question Which of the following statements best describes your organizations philosophy on delivering compensation to your assignees? A B C D E We pay all compensation and allowances through home country payroll. We pay all compensation and allowances through host country payroll. We pay base compensation through home payroll and pay allowances through a combination of home and host country payroll and relocation provider. We pay base compensation through home payroll and use a relocation provider to pay all allowances. We pay base compensation through host payroll and use a relocation provider to pay all allowances. 15

16 Statement My local payroll provider(s) is fully capable of executing instructions and providing transparent pay slips for international assignees. 16

17 Question Do your local payroll teams execute payroll instructions for assignees timely and accurately? A B C Yes No Don t know 17

18 Question Are you confident that your local payroll teams are executing EQUITY payroll instructions for assignees timely and accurately? A B C Yes No Don t know 18

19 Statement A global relocation provider is not a prerequisite for success. 19

20 Question If you have outsourced any part of your program, of the choices below, which was your primary driver? A B C D Ability to control or reduce costs Improve assignee experience Technology capabilities that were offered Don t know or not applicable 20

21 Statement A full outsourced model is the only option in achieving global payroll compliance for international assignees. 21

22 Question Does your organization outsource all or part of your global mobility payroll administration or compensation collection to another party? A B C D We outsource both payroll administration and compensation collection. We outsource payroll instructions only. We outsource compensation collection only We do not outsource either of these two activities. 22

23 Statement Everyone is talking about data and analytics, but nobody is really doing anything about it. 23

24 Question To what extent do you currently analyze data to strategically review the effectiveness of your global assignment program? A B C D Always Sometimes Never, and no plans to do so in the future Not currently, but plan to do so in the future 24

25 Thank you 25

26 Contacts Kathleen Soderman Managing Director KPMG in the United States T: E: Wojciech Kupny Director KPMG in Switzerland T: E: wkupny@kpmg.com

27 kpmg.com/socialmedia kpmg.com/app 2016 KPMG International Cooperative ( KPMG International ), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. No member firm has any authority to obligate or bind KPMG International or any other member firm vis-à-vis third parties, nor does KPMG International have any such authority to obligate or bind any member firm. All rights reserved. The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavor to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate professional advice after a thorough examination of the particular situation. The KPMG name and logo are registered trademarks or trademarks of KPMG International.