SHIPPING INSTRUCTIONS 2013

Transcription

1 Exhibition Transport Guidelines Cologne Fair Site Kühne + Nagel (AG & Co.) KG Cologne is appointed official Trade Fair Forwarding Agent for all trade shows that take place on Cologne Fair Site. These transport guidelines contain shipping details, documentation requirements and all other relevant information needed to ensure timely arrival and delivery of your cargo to your booth. 1. Instructions for Consignments and Documentation All incoming shipments for any trade show must be sent on a freight prepaid basis and should be consigned as follows: Consignee: Notify: Kühne + Nagel (AG & Co.) KG KN Expo & Events Messeallee Nord (Gate A) Cologne Tel.: +49 (0) Fax: +49 (0) Exposervice.koeln@kuehne-nagel.com [Name of Exhibitor] Hall No. / Stand No. at [Name of Exhibition] Each shipment must be accompanied by a full set of documents as follows: Seafreight: 2 originals and 3 copies of Bill of Lading 3 copies of Commercial or Proforma Invoice 1 original of Certificate of Origin (if applicable: Form-A / GSP, EUR.1, A.TR) Airfreight: 2 copies of Air Waybill 3 copies of Commercial or Proforma Invoice 1 original of Certificate of Origin (if applicable: Form-A / GSP, EUR.1, A.TR) If goods are sent by road, all relevant customs documents such as T-form, Carnet ATA, etc., must be handed over to our office by the driver upon arrival at Cologne Fair Site. It is most advisable to send us a copy of the relevant documentation as well as the shipping dates and details by telefax/mail prior to arrival of the goods so that the customs clearance can be prepared well in advance.

2 2. Deadlines Means of transport Arrival at No later than Seafreight (LCL cargo) Hamburg 10 weekdays before opening of show Seafreight (FCL cargo) Hamburg 10 weekdays before opening of show Airfreight Cologne 5 weekdays before opening of show 3. Important Please note that timely delivery to the booth cannot in all cases be guaranteed for shipments that arrive later than the given deadline. Special express delivery from port or airport of entry will be subject to extra charges. Although currier shipments are subject to extra charges. 4. Marks and Packing / Commercial and/or Proforma Invoices All pieces must be packed securely in order to avoid any damage during transportation by an international carrier. All packages should be clearly marked on two sides indicating the exhibitor s name, hall and booth no., the gross weight and - this is of vital importance - the case or piece no. ( e.g. 1/3, 2/3 and 3/3 if three pieces are being shipped). In addition, commercial and/or proforma invoices are required. These should contain at least the following information: - detailed description of the goods ( incl. model and serial number/s / HST code ) - value of every single item as well as total value (CIF Hamburg) - country of origin or manufacture It will be of assistance to categorise the goods into exhibits, display stand materials and brochures, gifts and other give-away items. Export packing must be arranged according to import packing! 5. FUMIGATION For shipments arriving ex countries not belonging to the European Community a FUMIGATION /DESINFECTION CERTIFICATE FOR NON-MANUFACTURED WOOD PACKING is strictly requested. Details can be found under This regulation will be valid from the start 01 st. march It is most advisable that all shipments which were treated according to the new fumigation regulations have to be marked: For fumigated containers the Bill of lading has to advise according to the regulations in which way the container was treated by mentioning the international UN-Codes or the container should show the official marking by itself.

3 You should be informed as well that the German customs authorities are allowed to block the container for further de-fumigation even if the container was already de-fumigated after arrival. All charges in connection with de-fumigation would be charged per outlay. The best option to arrange a proper fumigation / disinfection is always the heat treatment for the wooden packing materials! 6. New German Law for Air-security: You should be informed that with valid from we have to face the new German law for air security in regard to airfreight shipments. This law allows the authorities a complete examination during importation or exportation already at the airport. This may have influence on transit times. The airlines advised that in case of any doubts complete returning exhibition-freight will be examined due to air-security reasons. Any expenses occurring by this examination will be charged by airline directly to the shipper these charges have to be passed through to the consignee as per outlay. 7. Hazardous and restricted goods For hazardous goods the UN code needs to be mentioned on the invoice & packing list. The according safety sheets need to be attached. Restricted good such as food, alcohol and textiles must be named with the according HST code. In every case double check the restrictions and rules between your country and the European community! 8. a) Temporary Storage of Incoming Shipments and Customs Clearance Incoming shipments are placed in our warehouse to remove the customs seals and will be delivered to your booth as per your instructions. For small packages and goods with high value, we recommend that you instruct us to deliver the cargo only after arrival of your representatives at the booth to avoid potential theft. If the exhibitor is not present at the booth at the time of delivery, but the delivery was ordered by him respectively he has been informed about the delivery, we can either unload the goods at the booth with the effect of being completely released from our duty to deliver, or to deliver the goods at the booth for a second time against payment of additional delivery charges. With regard to the customs clearance, we will issue a TIB form (temporary import bond) for exhibits and display stand material unless you instruct us otherwise. Consumables and advertising material, however, are subject to immediate definite import clearance.

4 b) Unloading and reloading of trucks direct at the booth Shipments that are unloaded direct at the booth are not under our surveillance. Our service ends by placing and reloading the goods to and from the booth. We are not responsible for the number of pieces sent or picked up, conditions and safety of the goods. In such cases the exhibitor is obliged to care for those details. c) Storage of Empties Kühne + Nagel provides all handling services for removing and storing empty packing material for the duration of the event as well as their return to the booth. Once the goods have been unpacked, the empties will be picked up from the booth, stored under cover and returned automatically after the show. The empties need to be placed in proper condition referring to an adjusted handling at the booth. The return of stored goods to the stands is carried out during the night after closing of the exhibition with the greatest speed possible. Kühne + Nagel (AG & Co.) KG is not liable for goods, which remain in the storage of empties regardless the reason! These goods have to be handed over for storage as goods with contents and will be handled separately. d) Storage of set up and knock down material during show time Material containing exhibition goods, stand construction materials, tools and so on won t be handled as empty packing material with respect to the liability. 9. Sales of Exhibits and/or Re-Exportation If goods are sold to an agent or customer during the exhibition, duties and taxes will be applicable if the goods remain in the European Union. Under no circumstances may the sold items be removed from the fairground unless duties and taxes have been paid. If the goods are to be sent back to your premises, they will be shipped by Kühne + Nagel (AG & Co.) KG out of Germany or the European Union under bond so that no duties and taxes will be applicable. In any case, we need your instructions in writing prior to the end of the event so as to prepare the necessary documentation. Labels will be provided by us to ensure that each piece be marked properly for onforwarding. We will pick up the goods due for shipping once they have been re-packed after the show. Please allow about two to three days for re-exportation procedures before the cargo can be sent from the fairground. 10. Export: commitment by Kühne + Nagel (AG & Co.) KG to main customs authorities to take care of customs procedure completion. Kühne + Nagel (AG & Co.) KG has signed a commitment order to the main customs authorities to cover the costs for not completed customs procedures. For transports under bond not arranged by Kühne + Nagel (AG & Co.) KG / Messeallee Nord (Gate A) / Cologne a letter needs to be issued on company paper, declaring to take on the full responsibility in case the customs procedure won t be completed. All costs occurring will be to your account. It needs to be signed by a company leader and send to us in original.

5 11. Transport Insurance (All-Risk Insurance Policy) Each exhibitor should make sure that all shipments are covered by a fully comprehensive insurance policy. It is strongly recommended that exhibition cargo be insured both for transit to Hanover, for the duration of the show and possibly for return transportation. Please note that our liability ceases once the cargo has been delivered to the booth and does not commence until goods have been picked up after the show for further shipping. 12. Payment Inbound and outbound charges including customs duty deposit and other mentioned charges as per tariff or agreement has to be paid to us by bank transfer prior to the clearance/arrival of the shipment to the following bank details: Bank: Deutsche Bank AG, Frankfurt Account: Bank-sorting code: IBAN: DE BIC: DEUTDEFF 13. ADSp German forwarder law We are working on base of the German forwarder liability ADSp newest version. We need to point out the limitation of liability named in paragraph 23/24: 23. Limitation of liability 23.1 The liability of the freight forwarder for loss of or damage to goods, with the exception of warehousing on request, is limited: to 5 per kilogram of gross weight of the consignment; in case of damage occurring to goods whilst being carried, the damage is limited - contrary to section to the legally limited maximum amount specified for this type of carriage; in case of a contract of multi-modal carriage - including sea transport - to 2 SDR per kg; to 1 million or 2 SDR per kg per claim, whichever is the higher If only individual packages or parts of the consignment were damaged or lost, the maximum liability is calculated on the basis of the gross weight - of the whole consignment if it is rendered valueless - of that part of the consignment that is rendered valueless 23.3 The liability of the freight forwarder for damage other than to goods, excepting personal injury and damage to goods that are not subject of the contract of transportation, is limited to three times the amount payable for the loss of the goods, but not more than 100,000 per event. 431 section 3 and 433 HGB (German Commercial Code) remain unaffected The liability of the freight forwarder, irrespective of the number of claims per event is limited to 2 Millions per event or 2 SDR per kg of lost or damaged goods, whichever is the greater; in the case of more than one claimant the freight forwarder's liability is proportionate to their individual claims

6 23.5 The SDR is calculated in accordance with 431, section 4 of the German Commercial Law. 24. Liability limitations in the case of warehousing upon instruction 24.1 The liability of the freight forwarder for loss of or damage to goods in the case of warehousing upon instruction is limited to 5 for each kg gross weight of the consignment, to a maximum of 5,000 per claim; if the claim of a principal is based upon the difference between the nominal and actual inventory (section 15.6) the liability is limited to 25,000, irrespective of the number of events causing the inventory discrepancy. Section is not affected Section 23.2 applies accordingly In the case of warehousing upon instruction the liability of the freight forwarder for claims other than for damage to goods, excepting personal injury and damage to goods that are not subject of the contract of transportation, is limited to 5,000 per claim Irrespective of the number of claims arising from an event, the liability of a freight forwarder is limited to 2 Millions per event; in the case of more than one claimant the freight forwarder's liability is distributed amongst them in proportion to their individual claims. The complete ADSp is available via our homepage under: