Web Advisor Benefit On Line Enrollment

Transcription

1 Web Advisor Benefit On Line Enrollment

2 WEB ADVISOR Welcome to Schoolcraft College Benefit On-Line Enrollment. Your enrollment will require a computer. This process can be accessed using your home computer, office computer, a computer in any campus computer lab or by contacting Susan Adams, ext for computer assistance. For your dependents, you will need their social security numbers and dates of birth. Any questions regarding the insurance plans, rates or documents required can be directed to the Human Resource Department, Susan Cyrulnik or Amy Berendt Please log-in to the Schoolcraft College Web Site at: Select the down arrow next to Quick Links. Select Web Advisor. Page 1

3 The following screen will appear: Select Log In. Page 2

4 LOG IN Enter your User ID and Password. Select Submit. If you are a first time user, please follow the directions on the screen to allow you to log in for the first time. You will be asked to change your password after your initial log in. Page 3

5 Select Employees. Select Current Benefits to view benefits you are currently enrolled in. Page 4

6 CURRENT BENEFITS The Current Benefits screen will display. The items listed under the Current Benefits column represent benefits you are currently enrolled in. Items listed under Additional Information are benefits provided by Schoolcraft College at no additional cost to the employee. Employees can also take advantage of our Fitness Center at a minimal cost. Select OK to exit this screen. BENEFIT ENROLLMENT To begin your enrollment process select Benefit Enrollment. Page 5

7 Current Benefits can also be viewed here. The right hand column displays a yes/no indicator as to whether a benefit is available during this Enrollment Period. You can make changes to your Health Savings Account deduction later in this process. If you d like to change a deduction for a non-health related benefit, please contact the Payroll Office at , Kim George ext or Sandy Jarvis ext No information is required in the columns labeled Health Care Provider Information or Beneficiaries. To begin your enrollment process, please select Continue below. Page 6

8 SELECT BENEFITS TO ENROLL OR CHANGE To view each benefit, place a check mark in the box next to one or more of the benefits listed below. Select Continue. Page 7

9 BENEFIT SELECTION - MEDICAL Select the appropriate Medical Insurance and Coverage Level from the list labeled Medical Insurance Benefits and Coverage Levels. Place a check mark in the appropriate box next to the appropriate medical plan for your situation. To compare plan coverage, select the blue links under Medical Insurance Benefits for more information. Employees selecting Flexible Blue HSA must also complete and submit the HSA Single or HSA Family form to elect additional contributions to this plan. Please return this form to the Human Resources Office, A160. Page 8

10 By state law, executive and classified employee groups must pay 20% of the medical premium cost. To compare these costs, select the blue links in the Rate Information section. As bargaining agreements expire, all other employee groups will also be required to pay 20% of their medical premium costs. Page 9

11 To choose to Opt Out of Medical Insurance coverage, select the box in this highlighted area. The Waiver of Medical Coverage Form must also be completed and returned to the Human Resources Office, A160. Once you have selected your appropriate Medical Plan or elected to Opt Out of Medical Coverage, select Continue to go on with the enrollment process. Page 10

12 DEPENDENTS FOR THIS BENEFIT - MEDICAL Employees that have selected Single coverage, please skip to page 13. For employees selecting 2-Person or Family coverage, please complete the Dependents For This Benefit page. Place a check mark in the box next to each dependent you wish to cover with your insurance plan. Remove the check mark from the box next to any dependent who longer qualifies for insurance. i.e: Child, if greater than age 26 as of January 1, 2013 or spouse, if your marital status has changed to divorced. To add or change information on a dependent, select the corresponding radio button below and continue to the next page. Select the radio button next to the dependent to be added or changed. Select Continue Page 11

13 Skip the section for Organization Name unless you are adding Beneficiary information. For Medical Insurance a beneficiary is not required. Enter the appropriate information in the Enter Name & Demographic Information fields. Enter birth date as MM/DD/YYYY. No entry is required in the Full-Time Student field. No entry is required in the Country field unless you reside outside of the United States. Select Submit. Note: You cannot delete a dependent once you submit it. It is important to have a historical record of any dependents that have been included as insured under your contract. Page 12

14 BENEFIT SELECTION DENTAL Select the appropriate Dental Coverage Level from the list labeled Dental Insurance Benefits and Coverage Levels. Place a check mark in the appropriate box next to the dental plan appropriate for your situation. To review plan coverage, select the blue links under Dental Insurance Benefits for more information. Select Continue. Note: Opting Out of Dental Insurance is not permitted. Page 13

15 DEPENDENTS FOR THIS BENEFIT - DENTAL Employees that have selected Single coverage, please skip to page 16. For employees selecting 2-Person or Family coverage, please complete the Dependents For This Benefit page. Place a check mark in the box next to each dependent you wish to cover with your insurance plan. Remove the check mark from the box next to any dependent who longer qualifies for insurance. i.e: Child, if greater than age 26 as of January 1, 2013 or spouse, if your marital status has changed to divorced. To add or change information on a dependent, select the corresponding radio button below and continue to the next page. Select the radio button next to the dependent to be added or changed. Select Continue Page 14

16 Skip the section for Organization Name unless you are adding Beneficiary information. For Dental Insurance a beneficiary is not required. Enter the appropriate information in the Enter Name & Demographic Information fields. Enter birth date as MM/DD/YYYY. No entry is required in the Full-Time Student field. No entry is required in the Country field unless you reside outside of the United States. Select Submit. Note: You cannot delete a dependent once you submit it. It is important to have a historical record of any dependents that have been included as insured under your contract. Page 15

17 BENEFIT SELECTION VISION Select the appropriate Vision Coverage Level from the list labeled Vision Insurance Benefits and Coverage Levels. Place a check mark in the appropriate box next to the vision plan appropriate for your situation. To review plan coverage, select the blue links under Vision Insurance Benefits for more information. Select Continue. Note: Opting Out of Vision Insurance is not permitted. Page 16

18 DEPENDENTS FOR THIS BENEFIT - VISION Employees that have selected Single coverage, please skip to page 19. For employees selecting 2-Person or Family coverage, please complete the Dependents For This Benefit page. Place a check mark in the box next to each dependent you wish to cover with your insurance plan. Remove the check mark from the box next to any dependent who longer qualifies for insurance. i.e: Child, if greater than age 26 as of January 1, 2013 or spouse, if your marital status has changed to divorced. To add or change information on a dependent, select the corresponding radio button below and continue to the next page. Select the radio button next to the dependent to be added or changed. Select Continue Page 17

19 Skip the section for Organization Name unless you are adding Beneficiary information. For Vision Insurance a beneficiary is not required. Enter the appropriate information in the Enter Name & Demographic Information fields. Enter birth date as MM/DD/YYYY. No entry is required in the Full-Time Student field. No entry is required in the Country field unless you reside outside of the United States. Select Submit. Note: You cannot delete a dependent once you submit it. It is important to have a historical record of any dependents that have been included as insured under your contract. Page 18

20 BENEFIT SELECTION MEDICAL FLEXIBLE SPENDING Medical Flexible Spending is available to many employees. However, if you have enrolled in the Flexible Blue HSA Medical Insurance you cannot participate in Medical Flexible Spending. To learn more about this program, select the blue link under Medical Flexible Spending Benefits. To select the Medical Flexible Spending program, place a check mark in the box next to this plan. Select Continue. You will also need to complete the Basic Enrollment Form and submit it to the Human Resource Office, A160. Page 19

21 If you qualify to participate in Medical Flexible Spending, you can choose to contribute pre-tax dollars up to the limit of $2, based on IRS rules for medical reimbursement. Use caution when contributing to this fund as the Federal Government requires that any unused funds in the account at the end of the plan year are forfeited. Enter the annual amount you would like to contribute. Select Continue. If you have previously participated in this program and choose to Opt Out, place a check mark in the box next to Opt Out of Medical Flexible Spending and remove any check mark next to the Medical Flexible Spending choice. Select Continue. Page 20

22 BENEFIT SELECTION DEPENDENT CARE FLEXIBLE SPENDING Dependent Care Flexible Spending is available to all employees. To learn more about this program, select the blue link under Dependent Care Benefits. To select the Dependent Care Flexible Spending program, place a check mark in the box next to this plan. Select Continue. You will also need to complete the Basic Enrollment Form and submit it to the Human Resource Office, A160. Page 21

23 To participate in Dependent Care Flexible Spending, you can choose to contribute pretax dollars up to the limit of $5, based on IRS rules. Use caution when contributing to this fund as the Federal Government requires that any unused funds in the account at the end of the plan year are forfeited. Enter the annual amount you would like to contribute. Select Continue. If you have previously participated in this program and choose of Opt Out, place a check mark in the box next to Opt Out of Dependent Care and remove any check mark next to the Dependent Care Flexible Spending choice. Select Continue. Page 22

24 Your enrollment is now complete. Your Enrollment Confirmation will display any changes you have made in your benefits. They will display as Opt Out, Enroll, Cancel or Keep/Update. All benefits will be effective with the first pay cycle in January You may print this page for your records, if you desire. You may now choose to: Save Choices and Complete Later Save and go back to make other selections or corrections Manage Dependents/Beneficiaries Ready to sign After reviewing your choices, select Ready to sign. Review the Electronic Signature instructions and select Electronic Signature for Final Enrollment. Select Submit. Page 23

25 Your Enrollment is complete. During the open enrollment period, if you should decide to make a change in your benefit choices after you have signed your Enrollment Confirmation, again log in to Web Advisor and select Benefit Enrollment. Select the radio button Remove my signature and allow changes to my elections. Make your necessary changes and re-sign your Enrollment Confirmation. If a change is required after the Open Enrollment period has closed, please contact the Human Resources Office at for Susan Cyrulnik or for Amy Berendt for assistance. Prepared by Diane Wavrek Page 24