MyGateway Course Studio Step by Step Guide

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1 MyGateway Course Studio Step by Step Guide Cypress College Staff Development This guide was created by the Cypress College Instructional Design Office. Last revised in January 2008 STEP 1: LEARN ABOUT WEB ACCESSIBILITY... 2 STEP 2: LEARN ABOUT COPYRIGHT, FAIR USE & TEACH ACT... 3 STEP 3: PREPARE ACCESSIBLE FILES FOR DOWNLOAD... 4 STEP 4: PLAN TO GET THE MOST OUT OF COURSE STUDIO STEP 5: LOGIN TO MYGATEWAY STEP 6: DECIDE ON COURSE CONSOLIDATION (NOT RECOMMENDED FOR COPYING COURSE CONTENT) STEP 7: ENTER A COURSE TO ADD UNIQUE CONTENT STEP 8: ADD A SYLLABUS AS NEWS ARTICLE STEP 9: ADD A SYLLABUS AS A FILE STEP 10: ADD AN ANNOUNCEMENT STEP 11: ADD A MESSAGE BOARD STEP 12: ADD AN IMAGE STEP 13: ADD A LINK STEP 14: ADD FEATURED CONTENT (MANAGE THE HOMEPAGE) STEP 15: EDIT & DELETE STUFF (MANAGE CONTENT) STEP 16: COPY COURSE CONTENT (HIGHLY RECOMMENDED) SYLLABUS SUPPLEMENT EXAMPLE RESOURCES GLOSSARY... 34

2 Step 1: Learn About Web Accessibility WHAT IS WEB ACCESSIBILITY? The power of the Web is in its universality. Access by everyone regardless of disability is an essential aspect. Tim Berners-Lee, Inventor of the World Wide Web Web accessibility refers to the underlying principles and practical techniques that make information on the web accessible to everyone regardless of disability. Web accessibility is a broad term that refers to access of not only the content, but also to the structure and functional elements of a web site. This means that the site itself, the content created within the site, and the content uploaded to a site must all be accessible to persons with disabilities. As an added benefit, the techniques necessary to make a web page accessible to individuals with disabilities improve the web experience for all users. Disabilities that challenge users of the web include vision, hearing, motor, cognitive, seizure and age-related disorders. Access to web based information therefore relies on assistive technologies like screen readers, zooming displays and assistive technology as well as on good information design. Web accessibility enables full access to the web for everyone. WHY SHOULD I CARE ABOUT WEB ACCESSIBILITY? It s the right thing to do. Standards-based, accessible web design not only benefits all users, it is the means by which barriers to instructional web access can be removed. And you can help do it! It's the law. That's right, California community colleges are required by state and federal laws to make materials distributed on the web accessible to all. Web accessibility, like physical ramps instead of stairs, ensures equal access to web-based information regardless of ability or technology used. Since 2001, when Section 508 of the Rehabilitation Act went into effect, federally funded institutions, including colleges and universities, have had the legal obligation to make electronic information accessible to people with disabilities. In California, Senate Bill (SB) 105 (2002) applies Section 508 standards to all state agencies, regardless of federal funding status. WEB ACCESSIBILITY STANDARDS Since 2001, web and online application designers have had to take accessibility guidelines into account when developing products for the California higher education market. However, it s up to the individuals who create information for the web to distribute accessible content whether it s destined for a campus homepage, portal, or course management system. The standards that define web accessibility have been established by Section 508 of the Rehabilitation Act Amendments of 1998 and the Americans with Disabilities Act (ADA) of 1990, which mandate equal access for individuals with disabilities. Web accessibility practices are also based on the World Wide Web Consortium s (W3C) Web Accessibility Initiative (WAI) Web Content Accessibility Guidelines (WCAG) which explain how to make content on a site accessible. CYPRESS COLLEGE WEB ACCESSIBILITY REQUIREMENTS At Cypress College we have a legal and ethical commitment to provide access to web-based course materials to all students, including students with disabilities. To ensure access to content on a portal, a course management system or a web site, all course materials must be accessible to all students according to the Section 508 guidelines. Page 2 of 35

3 Step 2: Learn About Copyright, Fair Use & Teach Act Faculty can use copyrighted materials for teaching. The ultimate purpose of this principle, known as fair use, is to allow limited use of copyrighted materials for reasons of criticism, instruction and scholarship. However, in practical terms copyright law still vigorously protects copyright holders. Fair use was further restricted in 2002 by Section 110(2) of the copyright law known as the TEACH Act (Technology, Education and Copyright Harmonization Act) which defines and limits the use of copyrighted materials for distance education. HOW TO STAY LEGAL To be proactive about copyright and fair use: 1. Create your own materials. 2. Use material in the public domain. 3. Link to web-based resources. 4. Assume a work is copyrighted even if it has no obvious copyright notice. 5. Abide by the following fair use guidelines: use for nonprofit and educational purposes only, use a small amount, and do not impact the market potential of the original work. 6. Implement these Teach Act restrictions for materials posted on the web: use work directly related to the course content, use work not marketed for sale to online classrooms, restrict access to your students by posting in a password protected site, provide reasonable protection from download, and include a copyright warning that materials in this course site are restricted to enrolled students. For an amusing but very informative description of copyright, public domain, and fair use take a look at A Fair(y) Use Tale, a brief video by Eric Faden hosted by The Center for Internet and Society (CIS) at Stanford Law School at A Fair(y) Use Tale is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 License: Fair Use from Section 107 of the 1976 Copyright Act Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include 1. the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes; 2. the nature of the copyrighted work; 3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and 4. the effect of the use upon the potential market for or value of the copyrighted work. The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors. Taken verbatim from: Copyright Law of the United States of America and Related Laws Contained in Title 17 of the United States Code, Circular Page 3 of 35

4 Step 3: Prepare Accessible Files for Download While the developers of tools like portals and course management systems are responsible for making their products accessible, ensuring access to the information that resides on the web lies in the hands of the content creators. An instructor is creating web-based content whether developing information for distribution on a portal, a course management system, or a web site. Content accessibility in a web-based platform refers to the accessibility of all the content an instructor puts on the web, including text, hyperlinks, images, audio, video, and multimedia. It also includes content created outside a web authoring tool but destined for distribution on the web such as Microsoft Word documents or PowerPoint files. And of course, content created within text editors available inside a portal or course management system must also follow accessibility guidelines. Keep accessibility in mind as you design and develop course materials to create a fully accessible experience for all your students. MICROSOFT WORD A word-processed file is not accessible and usable with assistive technology without the appropriate structure, format, and image tags. Create a Logical Page Structure Use headings to create a page that is visually and structurally sound. Headings create a structure for the text that can be seen by screen reading software and its users. In Microsoft Word headings can be chosen from the Styles menu. There should only be one Heading 1 in a document denoting the title, but there may be many subheadings (heading 2, 3, act...). Each heading should follow the previous one in a logical hierarchy of meaning. The document in this example has no formatting other than some paragraph breaks. Many Word users add font face and styles separately to text. This method creates a document with visual font distinctions that are invisible to screen readers. You can save time and create a document with a structure that is accessible to screen readers by using the Styles menu. Word document with no styles applied Page 4 of 35

5 1. Highlight the portion of the text you want to format and select Heading 1 from the Styles menu to style the title of your document. This is the main heading of your document. Page 5 of 35

6 2. Select Heading 2 to create the next level of subheading. 3. You can also apply paragraph styles by selecting an entire paragraph. Select Normal to apply paragraph formatting. Page 6 of 35

7 4. The structure of this document can now both be seen visually and also interpreted by a screen reader. Format for Accessibilitys 1. Don t depend on color for textual information. Never rely on color to convey information. Users with color blindness (protanopia, dueteranopia, tritanopia) may not see the color you intended and miss out on key information. Use text colors sparingly as too many will distract from the content itself. Black text on a white background provides the highest most readable contrast. 2. Keep fonts simple. Use sans serif fonts that are easily readable on the screen such as Verdana, Tahoma, Trebuchet MS, and Georgia. Use very few fonts to eliminate text that is in competition with the content and to create a professionally designed look. Avoid Word Art, use text to convey information. 3. Depend on default sizes. Don t go below 10 points for easy to read font sizes. 4. Format Lists. Format list properly using numbered or bulleted lists to make lists readable to screen readers. To format a list in Microsoft Word: select the text that is to be made into a list and click on the numbered or bulleted list icon: 5. Never click here. Never title a link "click here", instead use unique and clear descriptive link titles so all users know what to expect when they click. Screen reader users often tab from link to link and if they hear click here or download the purpose and destination of the link is a mystery. In MyGateway the file name often becomes the hyperlink itself, so create readable file names following accepted conventions. Make Images Accessible Avoid Visual Distractions. Think of images as visual content. Avoid using purely decorative images such as blinking text or animated graphics that detract from the content of the web page. Add ALT Tags. Describe all images on the page using a textual equivalent, or ALT tag. An ALT or alternative text tag is a textual description of an image and should convey the function, purpose or meaning of the image. An ALT tag is read by the screen reader and is what a person with visual disabilities hears Page 7 of 35

8 instead of sees. If an image is purely decorative and conveys no meaning, leave the ALT tag blank and the screen reader will ignore it. When adding an image to the Photos section of MyGateway, the Title field becomes the ALT tag. To add alternative text & to caption an image in Microsoft Word: 1. Select the image. 2. Select Picture from the Format menu or double click on the image itself. 3. Choose the Web tab from the Format Picture dialog box. 4. Add the alternative text. Effective ALT text should be descriptive and accurate so that it conveys all the content contained in the visual information of the image; be succinct and describe the content or function of the image in few words; and include text that appears in an image. It is not necessary to type image of or graphic of because screen readers identify the file as an image. 5. Click the Layout tab. Under wrapping style, select In line with text. Click OK. 6. Add a caption by choosing Caption from the Insert menu or right clicking and selecting caption. Page 8 of 35

9 Cypress College Logo Make Tables Accessible Use tables only for their intended purpose. Use tables for data that require display in rows and columns to enable meaning. Avoid using tables to visually format information that can be displayed in a list or a paragraph. To ensure that a data table is accessible to assistive technology make sure to define the heading. To define headings in a Microsoft Word table: 1. Highlight or select the entire heading row. 2. From the Table Menu select Heading rows repeat, to repeat headings if table crosses to new page. Five Year Comparison Data for a Cypress College Division % Change from Prior Year Count Change from Prior Year Section (+)2% (+)5 Count Enrolled (-)3% (-)155 Fill Percent (-)2% (-)90 PORTABLE DOCUMENT FORMAT Portable Document Format (PDF) files are only readable by assistive technology if they are tagged with appropriate accessibility markup. You can check reading order, heading structure, and image tags with the newest Acrobat software. Your users can only read your tagged pdfs with the latest versions of the Acrobat reader. If you cannot create an accessible tagged PDF, the easiest and quickest way to ensure accessibility is to provide an HTML version or an accessible text version of your content. What to do: Provide a link to a PDF viewer on every page with PDF file. Create an accessible PDF. Provide an alternate accessible version (HTML, text) with every PDF file by cutting and pasting the text of the entire document into a MyGateway News article. MICROSOFT POWERPOINT PowerPoint presentations in their original format or in the Save as Web Page format are inaccessible. What to Do: Post the original version with a link to a PowerPoint viewer for students who do not have a compatible version of the software. Provide an accessible HTML version of your slide presentation including headings for page structure and ALT tags for images. Provide a text version of the presentation by choosing File > Send To > Microsoft Word. Page 9 of 35

10 ACCESSIBLE MULTIMEDIA How to create accessible multimedia is beyond the scope of this workshop; however it s important to know the accessibility requirements of all media before you create it. It s much easier to integrate accessibility from the start of the design than to retrofit a media object once it is finished. When providing audio or video resources for your students: Provide a link for users to download appropriate helper application to run the media file. Caption audio. Captions are a text version of the dialogue and should be synchronized and offered in an accessible text format. Provide a transcript. Always provide a link to a transcript that includes a transcription of the spoken content. Transcripts also help students who can t download the audio file due to lack of time or bandwidth. For enhanced podcasts where images form part of the content, the transcript should include textual description of the images. The transcript format is accessible HTML or text. Step 4: Plan to Get the Most Out of Course Studio WHAT IS MYGATEWAY COURSE STUDIO? Course Studio is a course homepage service built in to MyGateway. The MyGateway course homepage offers students access to class materials and other resources online. Each course homepage includes these standard features: announcements, news, photos, links, files, messages, calendar, chat, and members. HOW DO I GET A COURSE HOMEPAGE? Every semester, one course homepage will be created for each of the classes you teach based on the section CRN assigned in Banner. Students will be automatically enrolled in each of their course homepages when they enroll in the course. WHY USE COURSE STUDIO? The Course Studio in MyGateway is designed to support web-enhanced courses. Web-enhanced courses at Cypress College are defined as face-to-face courses that use the web to deliver supplemental materials but not instruction online. Online and hybrid instructors will continue to use Blackboard to deliver instruction. WHAT ARE SOME COURSE STUDIO BEST PRACTICES? Here are 3 best practices for classes that use Course studio: 1. Update your syllabus: Add a section to your syllabus explaining how students will use MyGateway in your class. Let them know what to expect. 2. Prepare your students for success: Students will appreciate a brief live tour of your course homepage the first week of class. 3. Advertise your intentions: Unless you add content to the course homepage, students will see a homepage shell with no information. If you chose not to use MyGateway for a course, we recommend you leave a permanent announcement in the Announcements area of the homepage with something like: All materials for this course will be distributed in person. See you in class! Page 10 of 35

11 Step 5: Login to MyGateway 1. Navigate to mygateway.nocccd.edu 2. Enter your Banner ID in the User ID field (only the 8 digits without number) 3. Enter your WebStar PIN number Supported Browsers: To log in and use the system effectively, you must supply a valid username and password, and you should be using one of the following Internet browsers. For Windows supported browsers include Internet Explorer 6.0 SP2 and 7.x, Netscape 7.2 and 8.1, Firefox and 2.0, Mozilla Supported browsers for Macintosh include OS X v10.4, Netscape 7.2, Firefox , Safari 2.0. If you are trying to log in to the system using another browser, you may experience difficulties. Page 11 of 35

12 Step 6: Decide On Course Consolidation (Not recommended for copying course content) NOTE: The MyGateway Consolidate feature was designed to allow faculty to copy content from one course homepage to another. HOWEVER, MAJOR PROBLEMS HAVE OCCURRED WITH COURSE CONSOLIDATION. IT IS RECOMMENDED THAT YOU USE THE COPY COURSE CONTENTCHANNEL INSTEAD. GO TO STEP 16: COPY COURSE CONTENT ON PAGE 25. How to Create a Consolidated Course 1. Login to the portal and Click the My Courses page link on any course channel. 2. Click My Consolidated Courses on the top left hand of the screen 3. The first time you login you will see that you have no consolidated courses as well as a list of courses available for consolidation. 4. Click the Create Consolidated Course button 5. Enter a Name and Title for the consolidated course and check each course you want associated with this template in the Courses Available for Consolidation list. In this example four sections of English Comp 1 will be controlled by a new consolidated course called English Click the Create button. Page 12 of 35

13 7. You will see a confirmation message. Click OK to see the updated Consolidated Courses page. When you click the name of the course, you will enter the consolidated homepage and see a list of the courses associated with it on the left hand side of the screen. Content Creation Choices: Shared or Unique Having created a consolidated course you now have the option of creating either shared content or content unique to one course homepage. To create shared content: 1. Click the name of the consolidated course to enter the consolidated homepage 2. Change setting, add files, and information. What is added to the consolidated course will be automatically fed to all the course homepages linked to it. To create content unique to one course homepage: 1. Click the name of the unique course to enter the homepage. 2. Change setting, add files, and information. What is added here will only appear in this homepage. How To Add Or Remove Linked Courses From A Consolidated Course 1. Click the My Courses page link. 2. Click My Consolidated Courses on the top left hand of the screen Page 13 of 35

14 3. Click the name of the consolidated course, in this example it is English On the left menu inside the consolidated course find the Configuration Tools and click Courses 5. You will now enter the Manage Consolidated Course page where you can add or delete courses from the Consolidated Course. Choose from the Active Courses list and click Remove or from the Available Courses list and click Add. How to delete a Consolidated Course 1. Click the My Courses page link 2. Click My Consolidated Courses on the top left hand of the screen 3. Select the consolidated course you wish to remove and click Remove. Important: To remove a consolidated course you must first remove the link to all courses associated with it (please see instructions above). When a consolidated course is removed, all files and information associated with it will no longer be available. Page 14 of 35

15 Step 7: Enter a Course to Add Unique Content No matter which course channel you choose to add to your portal homepage, the My Courses link will always take you to the course management page where you will find a list of the courses you re teaching. The My Courses link is also available as part of the menu of each course homepage. And to enter a course homepage, simply click on the course name anywhere you see it. Step 8: Add A Syllabus As News Article News articles are a way to create pages with textual content to allow students to see your syllabus online with one click paste the text as a news article. Tips: For better viewing online, format your syllabus vertically, avoiding tables. Post your syllabus as.rtf in the Files area too. How to add a file as a news article: 1. Look under Course Tools 2. Click News 3. Click Post an Article 4. Choose Active from the Status menu 5. Type a logical title 6. Paste the text of your syllabus in the text box 7. Click Post and OK Page 15 of 35

16 Step 9: Add A Syllabus As A File All common web file formats may be uploaded to the Files section (1 MB per file, 10 MB per page limit). Folders can be created too. Tips: The name of the file becomes the link name so give your files logical, brief names using_underscores_for_spaces. Post.rtf files that can be read in any word processor. How to add a file for download: 1. Look under Course Tools 2. Click Files 3. Click Add A New File 4. Click Browse to navigate out to your computer and find the file 5. Click Add File 6. Click OK 5 STEPS TO POST AN ACCESSIBLE FILE 1. Create an accessible Word document by using headings (Header 1, Header 2, Header 3, etc...) to create a logical structure and adding ALT tags to the images. If you re using Office 2007 (.docx) consider choosing Save As Office 2003 format (.doc). 2. Rename your file for web download. File names for a web site are very important because they become part of the address that specifies the location of that file on the web. In MyGateway, file names also often become the hyperlink itself. Do begin with a letter, keep file names short but meaningful, use only lower-case letters, numbers and if needed, the underscore ( _ ). Do not put spaces, symbols or non-alphanumeric characters in file names. This may create strange characters when uploaded to the portal. 3. Cut and paste the entire document into a MyGateway News article to enable direct access to your text. This creates the most accessible version of your document directly in HTML. 4. Provide a link to a Word viewer on every site where students are expected to download a Word document. Remember not all students have Microsoft Word. 5. Provide an alternate text version for students who don t have MS Word by saving the document in Rich Text Format (.rtf) and uploading it along with the Word version. Page 16 of 35

17 Step 10: Add an Announcement Announcements appear in the Personal Announcements channel for 30 days, but remain in the course homepage unless the instructor deletes them. Tips: Write an announcement title that is clear and to the point, e.g. English 101: Friday s Class Cancelled. Do not delete announcements from the homepage. Add an announcement that tells students where your syllabus and important files are located. How to add an announcement: 1. Look under Course Tools 2. Click Announcements 3. Click Send Announcement 4. Type a Title & Message 5. Note the Expiration Date 6. Click Send Page 17 of 35

18 Step 11: Add a Message Board When you create a new topic, you are adding a unique message board. Tips: Always add the first message to give instructions, sample posts, and encourage students to participate. Use the search feature (Show Topics with Author) to search for an individual student s posts. How to add a message board: 1. Look under Course Tools 2. Click Message Board 3. Click Post a Topic 4. Type a Title & click Add Topic 5. Click on the topic title you just added to enter the message board 6. Click Start New Thread to add a message; type a Subject & Message and then Click Add Thread Page 18 of 35

19 Step 12: Add an Image When adding an image to the Photos section of MyGateway, the Title field becomes the alternative text for that image. When you write the alternative text, MyGateway creates an alternative text tag (ALT tag) that can be read aloud by a screen reader for visually impaired users. A person with visual disabilities hears the textual description you write and therefore, the description should convey the function, purpose or meaning of the image. Effective ALT text should: Be descriptive and accurate so that it conveys all the content contained in the visual information of the image. Be succinct and describe the content or function of the image in few words. Include text that appears in an image. Repeat text that appears in an image. Do not include words like image of or graphic because screen readers identify the file as an image. Tips: Use images purposefully to add information not decoration. Use the.jpg file format for photographic images. How to add an image: 1. Under Course Tools 2. Click Photos 3. Click Post a Photo 4. Choose Status: Active 5. Browse out to your computer to find the image to upload 6. Complete all required text fields ( * ) 7. Click Post & OK Page 19 of 35

20 Step 13: Add a Link The link Title becomes the hyperlink a student clicks. It is also read aloud by screen readers. To create effective links, write brief but descriptive link titles that are understandable when read out of context. Tips: Cut and paste a URL to avoid spelling errors. An effective link should: Be self-explanatory. Make it clear where you will go or what you will download if you click the link. Function out of context. By clicking the TAB button users can skip from link to link in a browser or screen reader. Begin with key words to enable successful scanning. Use few words to enable quick scanning. How to add a link: 1. Under Course Tools 2. Click Links 3. Click Post a Link 4. Choose Status: Active 5. Type a brief descriptive Title 6. Add the URL starting with 7. Type a brief description 8. Click Post & OK What Becomes a Link in MyGateway? Announcements: the Title News: the Title or Subject of a News Article Photos: the Photo Title (also serves as an Alternative text tag) Links: the Title Files: the file name and the title of a sub-folder Message Board: the Title of a message board (the topic), the Subject of a thread Page 20 of 35

21 Step 14: Add Featured Content (Manage the Homepage) Featured content consists of a featured photo, a featured link, and up to 5 featured links that are displayed on the right hand column of a course homepage. By default, the featured content is set to be inactive on the homepage. Before you can set featured content, you must first add photos and links to the Photos and Links areas of the homepage. HOW TO ADD A FEATURED PHOTO 1. Look under Content Tools 2. Click Manage Homepage 3. Click Edit under Featured Photo 4. Click the radio button next to the photo to be featured 5. Click Set Photo & OK HOW TO ADD A FEATURED LINK 1. Look under Content Tools 2. Click Manage Homepage 3. Click Edit under Featured Link 4. Click the radio button next to the link to be featured 5. Click Set Link & OK HOW TO ADD TOP 5 LINKS 1. Look under Content Tools 2. Click Manage Homepage 3. Click Edit under Top 5 Links 4. Click the radio button next to up to 5 links to be featured 5. Click Set Links and OK HOW TO INACTIVATE FEATURED CONTENT 1. Look under Content Tools 2. Click Manage Homepage 3. Click Edit under Featured Photo, Link, or Top 5 Links 4. Click the radio button next to the Section Inactive option 5. Click Set Photo, Set Link, or Set Links and OK HOW TO DELETE FEATURED CONTENT 1. First inactivate the featured content to be deleted 2. Click Manage Photos or Manage Links 3. Click the check box next to the item to be deleted 4. Click Delete & OK Page 21 of 35

22 Step 15: Edit & Delete Stuff (Manage Content) COURSE TOOLS V. CONTENT TOOLS Course Tools allows for adding content such as photos, links, and files, but it does not permit deleting or editing. Use Content Tools to manage, edit, and delete content that has already been added. WHAT IS SUBMITTED, ACTIVE, AND INACTIVE CONTENT? 1. Submitted: photos, file, or links that have been uploaded but not activated; they can only be seen by users who have permission to manage content. 2. Active: can be seen by all users. 3. Inactive: has been deactivated, but not deleted; inactive content can be edited, activated, or deleted. This content can only be seen by users who have permission to manage content. HOW TO MANAGE & DELETE PHOTOS 1. Click Manage Photos under Content Tools. 2. Click the photo or its title To see a larger view of the photo, the title of the photo, the name of the person who submitted the photo and the date it was submitted, a photo description, and to Edit or Delete the photo. 3. Click the check box next to the photo you want to manage. 4. Click the Activate, Inactivate or Delete a photo button. Note that a Featured photo cannot be deleted. Page 22 of 35

23 HOW TO MANAGE & DELETE LINKS 1. Click Manage Links under Content Tools. You will see all submitted, active and inactive links. 2. Click the link title to see the View Link window displaying information about the link, the name of the person who submitted the link and the date it was submitted, a description of the link, the link s associated URL, and to Edit or Delete the link. 3. Or Click the check box next to the link you want to manage. 4. Click the Activate, Inactivate or Delete a link. Note that a Featured or Top 5 link cannot be deleted. To delete featured content you must first inactivate the featured content to be deleted. Page 23 of 35

24 HOW TO DELETE FILES 1. Click Manage Links under Content Tools. 2. Delete a file by clicking the Delete button. HOW TO EDIT FILES 1. Click Manage Files under Content Tools. 2. Click the Edit Icon next to the file you want to edit. Page 24 of 35

25 HOW TO ORGANIZE FILES INTO FOLDERS The first time you enter the Manage Files page under Content Tools, you see only the Root folder which is the folder labeled with the course title. You can create new sub-folders within this root folder and within subfolder, and put files in any folder. English 999 Root Folder with 2 Sub-Folders: Chapter 1 Handouts & Chapter 2 Handouts How to Add a Sub-Folder 1. Click Manage Files under Content Tools. 2. Select the folder within which you would like the new folder to reside 3. Enter a title in the Add a Sub-Folder field (The folder title will become a link) 4. Click Add New Sub-Folder and OK 2 folders nested within the Chapter 2 Handouts Sub-Folder Page 25 of 35

26 How to Rename a Sub-Folder 1. Click Manage Files under Content Tools. 2. Click the name of the folder 3. Enter a new name in the Rename Folder field and then click the Rename Folder To: button How to Delete a Sub-Folder 1. Click Manage Files under Content Tools. 2. Click the name of the folder 3. Click Delete Folder: (If a folder contains sub-folder or files it cannot be deleted) How to Search Posted Files 1. Click Manage Files under Content Tools. 2. You can search by file name, folder name, and or by file content. Step 16: Copy Course Content (Highly Recommended) 1. Sign onto MyGateway and select Faculty tab. The screen should look like this. Page 26 of 35

27 2. Click on Content Layout. The following screen appears. 3. Click the Faculty tab, if it is not already darkened. Scroll down. Page 27 of 35

28 4. This screen should appear. Click New Channel to insert the Copy Course Content channel where you want it to appear. 5. This screen will appear. Click the down arrow of the dialogue box under Select a category. Scroll down to highlight Faculty and click go. Page 28 of 35

29 6. This screen appears. Under Select a channel, scroll down and select Copy Course Content. Click Add Channel. 7. Make sure that the Copy Course Content channel appears. Page 29 of 35

30 8. Scroll up and click Back to Faculty Tab. 9. The Copy Course Content channel will appear on the Faculty page. 10. Click Copy Content Help for the requirements and directions for copying course content. Certain conditions and requirements must be met to ensure that the content is copied without any problems. 11. Important Information Before You Copy Course Content: Requirements: You must first activate the course by accessing the course's Course Tool. The first time anyone accesses a new course, the structures (like files and folders) for the various applications are created. The new course should be completely empty. If the destination course already has files or photos, an attempt to copy another course over top of it may cause problems (such as duplicates) for files, links, and pictures that have the same file name. Course Term Designation: refers to Fall 2008, to Spring 2009, to Summer refers to Fall 2009, to Spring 2010, to Summer 2010 Page 30 of 35

31 Frequently Asked Questions: Q: One of my courses is connected to a consolidated course controlled by my course leader. Can I delete a file in my course and replace it with my own file? A: If you or your course leader have imported files/links/news/photos from a consolidated course, you can delete individual files in one of two ways: delete the files from the consolidated course and the files will be deleted in all courses connected to the consolidated course OR delete the file from the individual course page without changing the master consolidation course. Page 31 of 35

32 Syllabus Supplement Example EQUIPMENT & MATERIALS YOU NEED IN ORDER TO ACCESS MYGATEWAY A computer with an Internet connection (You may use the labs on campus) A web browser An address A username and password HOW TO ENTER MYGATEWAY 1. Go to: 2. Click on the Login button. When prompted, enter your username and password. Username: Banner ID, including the Password: WebStar password. 3. When the main widow appears, click on the name of this course. THINGS TO DO NOW 1. Log in to the course homepage. 2. Be sure to keep a record of your username and password. 3. Take a few minutes to explore the coursesite and make sure you can find where to download important course documents and where to access the course announcements. 4. Read and apply the guidelines in this syllabus. HOW TO USE MYGATEWAY IN THIS CLASS Describe how students will use MyGateway in your course. Page 32 of 35

33 Resources PDFs PDF Viewer Webaim PDF Accessibility Creating Accessible PDF Documents with Adobe Acrobat (PDF, 10.3M) Microsoft Word Word 2003 Viewer (2007 not yet available) AB826E7B8FDF&displaylang=en Webaim s Word Accessibility Microsoft PowerPoint WebAim PowerPoint Accessibility Good Tools for Accessible Office Files LecShare create accessible, online, narrated presentations from Microsoft PowerPoint. Microsoft Office 2007 compatible Accessible Web Publishing Wizard The Accessible Web Publishing Wizard for Microsoft Office (does not currently work with Office 2007) Multimedia Webaim Web Captioning Overview Accessible Multimedia, DO-IT University of Wisconsin-Madison Rich Media Accessibility Examples General Advice on Transcripts Page 33 of 35

34 Glossary GENERAL TERMS alternate version version that provides all of the same information and functionality in the same human language and is as up to date as the non-accessible content assistive technology tools such as screen magnifiers and screen readers captions text presented and synchronized with multimedia to provide not only the speech, but also non-speech information conveyed through sound, including meaningful sound effects and identification of speakers content (Web content) information and sensory experience to be communicated to the user by means of a user agent, as well as code or markup that define the structure, presentation, and interactions associated with those elements copyright property rights protected by law fair use fair use is not a law or a right, but a legal position referred to in the United States Copyright Act that allows limited use of copyrighted material for criticism, comment, teaching, scholarship, and research. full text alternative for multimedia document including correctly sequenced text descriptions of all visual settings, actions, speakers, and nonspeech sounds, and transcript of all dialogue combined with a means of achieving any outcomes that are achieved using interaction (if any) during the multimedia information that is conveyed by color differences information presented in a manner that depends entirely on the ability to perceive color multimedia audio or video synchronized with another format for presenting information and/or with time-based interactive components public domain works in the public domain are not protected by copyright or have copyrights expired; these works are free to use by the pubic at large screen readers tools which are used by people who are blind to read textual information through synthesized speech or braille structure the way the parts of a Web page are organized in relation to each other; the way a collection of Web pages is organized user agent any software that retrieves and presents Web content for users, for example: Web browsers, media players, plug-ins, and other programs including assistive technologies that help in retrieving, rendering, and interacting with Web content Page 34 of 35

35 PORTAL TERMS group studio A feature within the portal that enables a specific group of people to participate in a collaborative environment; it includes collaborative tools such as online group discussion layout The design of a portal tab. It is a group of channels set up in a certain number of columns that fall within a tab. portal MyGateway is a Web-based interface that offers a single access point to information, to conduct transactions, and to share communications. It is a private personalized Web space to consolidated content, services and collaborative tools that are tailored to a particular user or group of users. luminis A portal-software platform, developed by SunGard Higher Education, which integrates with Banner. The software behind 'MyGateway'. role Portal users are assigned one or more roles based on their status or position at the College. A user will have the role of student, faculty, staff, alumni, or a combination if they hold multiple roles. The user s role determines what content is presented to them. Roles are authenticated through Banner. announcement Timely, important, role-specific messages that are pushed to portal users. It appears as a framed box within a tab. locked Those tools (tabs and channels) that are deemed essential to each tab. Users may not remove them from their default location. channel A content delivery tool. Each channel has its own purpose for distributing content; it may provide information from Banner, or it might include College event, service or resource information. A channel may also include links to more detailed topic-specific information, Web services or other applications. Channels can have targeted (role-specific) and non-targeted (broad, general appeal) content. It appears as a framed box within a tab. content The information displayed in a tab, channel, announcement. This encompasses data, text, links, images, etc. tab A tab is a navigational tool. When a user logs in, the user is directed to the home tab the main tab within the portal. Predefined tabs appear in the portal according to the user s role. theme A set of colors, fonts, logos and icons that change the look of a web site without affecting its functionality. NOTE: Technical terms were taken verbatim from the Web Content Accessibility Guidelines 2.0 Glossary, W3C Working Draft 17 May 2007 located at - glossary. Portal terms were taken from the NOCCCD Glossary of Portal Terms Page 35 of 35

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