COOPERATIVE AGREEMENT

Transcription

1 COOPERATIVE AGREEMENT BETWEEN U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES, ADMINISTRATION FOR CHILDREN AND FAMILIES (ACF) OFFICE OF COMMUNITY SERVICES (OCS) AND SECTION I: Background City of Miami Section of the Social Security Act governing Social Services Research and Demonstration activities and the Department of Labor, HHS, and Education, and Continuing Appropriations Resolution, Fiscal Year (FY) 2007, Public Law , authorizes the Secretary of the Department of Health and Human Services to award grants to intermediary organizations to provide technical assistance to faith-based and community organizations to assist them in increasing an organization's sustainability and effectiveness, enhancing its ability to provide social services, and creating collaborations. to better serve those most in need. Pursuant to this Continuing Appropriations Resolution, FY 2007, the Department of Health and Human Services (DHHS), Administration for Children and Families (ACF), Office of Community Services (OCS) published a Notice of Availability of Funding for the Compassion Capital Fund Demonstration Program. The announcement described the conditions under which grants would be issued. In accordance with the announcement and pursua.nt to Section of the Social Security Act governing Soci~1.Services Research and Demonstration activities and the Department of Labor, HHS, and Education, and Continuing Appropriations Resolution, FY 2007, Public Law , City of Miami, has submitted an application for funding to implement a project which meets the above requirements. Effective herewith, the ACF/OCS agrees to make a grant award to City of Miami in accordance with semi-annual reviews of program'performance and expenditures for the project period. This Cooperative,! Page 1 of 9

2 Agreement and the attached Terms and Conditions establish the concepts and responsibilities for implementing City of Miami's project. SECTION 11: Purpose and Objective The purposes of the Compassion Capital Fund (CCF) program are to increase and build capacity among faith-based and community organizations and to document and encourage the replication of effective programs and approaches ("best practices"). Specifically, intermediary organizations awarded funds under the competitive process will work with a diverse set of faith-based community organizations to improve program effectiveness and organizational management, improve organizations' ability to access and manage funds from diverse sources, develop and train staff, expand the types and reach of social services programs in their communities, and develop promising collaborations among organizations dedicated to social service delivery. The intermediaries also will accomplish the objectives of the CCF program through the issuance of sub-awards. Throughout the project period, grantees must work cooperatively and collaboratively with Federal staff to share information and address issues and concerns in order to meet the objectives of the CCF program. Further, grantees must work in cooperation with Federal staff and the entity contracted by ACF through the National Resource Center to provide oversight, coordination, assistance, and assessment of the activities supported by the Cooperative Agreement awards. The purpose of this agreement is to support City of Miami's Compassion Capital Fund program consistent with ACF regulations and with the eligibility criteria and priorities / outlined in the application. Page 2 of 9

3 SECTION 111: Authority Section of the Social Security Act governing Social Services Research and Demonstration activities and the Department of Labor, HHS, and Education, and Related Agencies Continuing Appropriations Resolution, FY 2007, Public Law SECTION IV: Description of Activities A. Responsibilities of City of Miami: City of Miami hereby agrees to the following: 1. To implement activities described in the project description provided in the approved application. 2. Develop and implement work plans that will ensure that the services and activities included in the approved application address the needs of faithbased and community organizations in an efficient, effective, and timely manner; 3. To develop with guidance from and in consultation with ACF, a detailed plan to issue sub-awards by December 27,2007. Please note the plan must adhere to the sub-award strategy outlined in Section V. 1 of the 2007 Program Announcement. ACF must review and approve this plan prior to the issuance of any such sub-awards, plans, or procedures for the issuance of sub-awards under the approved Cooperative Agreement. Please also note that a 2006 intermediary may not award a sub-award to any qf-tie same organizations that the intermediary has previously granted a sub-award. Any plans and procedures for issuance of a subaward, such as a request for proposal or program announcement, must follow the language as outlined in the sub-award strategy. The plan to be submitted shall indicate how priority will be given to programs that address homelessness, hunger, at-risk children, welfare-to-work Page 3 of 9

4 transition, and individuals needing intensive rehabilitation such as addicts and prisoners, and organizations that help couples who choose marriage for themselves develop the skills and knowledge to form and sustain healthy marriages. 4. Submit regular semi-annual Financial Status (Standard Form 269) and program progress reports that describe project activities including, at a minimum, a) listings of the organizations receiving technical assistance during previous and current reporting periods including information about the type of organization (faith-based, community) and other descriptive information (e.g., type of services provided, size of organization), b) information about the types of technical assistance provided, and c) information on sub-awards issued including the name, address, and type of organization receiving a sub-award, the amount of award., summary information about the purpose of the award (i.e., how the funds are to be used, over what period), and the proposed plan for outcomes measurement and program evaluation of the activities supported with Federal sub-award funds; 5. To develop, with guidance from and in consultation with ACFIOCS, a plh within 30 days of the issuance of sub-awards for working with sub- awardees to develop outcome measures and evaluate the activities supported by the sub-awards; 6. Work cooperatively and c~llaborativel~ with ACF officials, other Federal agency officials conducting related activities, the other intermediary organizations approved under the CCF program, and othei entities or organizations contracted by ACF to assist in carrying out the purposes of the CCF program. Such cooperation and collaboration.shall inciude; but / not be limited to, providing requested financial and programmatic information, creating opportunities for interviews with agency officials and staff, allowing on site observation of activities supported under the Cooperative Agreement (e.g., the provision of technical assistance to faith-based or community organizations), providing introduction and Page 4 of 9

5 access to the faith-based and community organizations to which the organization is providing technical assistance or sub-awards; 7. Ensure that key staff attend and participate in ACF/OCS-sponsored workshops and meetings, including the initial orientation meeting; 8. Comply with all requirements related to evaluation of the CCF program. As part of the national CCF evaluation currently underway, grantees are required to work cooperatively with the contractor hired by ACF to conduct the study. The evaluation contractor will work with each approved grantee to meet the requirements of the evaluation. 9. Ensure that CCF funds, including sub-awards, shall not be used to support inherently religious activities such as religious instruction, worship, or proselytization. Thererore, organizations must take steps to. separate, in time or location, their inherently religious activities from the CCF-funded services. Regulations pertaining'to the Equal Treatment For Faith-Based Organizations, which includes the prohibition against Federal funding of inherently religious activities, can be found at either 45 CFR 87.1 or the HHS Web site at I.vdf 10. Ensure that CCF monies will not be used by current CCF intermediaries i to contract services or technical assistance with other current CCF. intermediaries, unless approved: by ACF. In addition, intermediariesmay not use CCF monies to provide contracts to organizations that provide the intermediary with a cost share match. A. Responsibilities of ACFIOCS /' ACFIOCS hereby agrees to the following: I. To promote collaborative relationships and facilitate the exchange of information (e.g., identifying technical assistance and training needs, emerging issues, research findings, available resources, model programs) among funded intermediary organizations and between the funded Page 5 of 9

6 intermediaries and other entities or organizations engaged by ACF for purposes related to the CCF program; 2. To provide consultation to each approved inte'rmediary organization with regard to the development of work plans, approaches to address problems that arise, and identification of areas needing technical assistance; 3. To provide timely review, comment, and decisions on sub-award plans and procedures submitted by funded intermediary organizations; 4. To sponsor meetings among intermediaries (technical assistance providers) funded under the CCF program to promote coordination, information sharing, and access to resources, training and learning opportunities; and 5. To work togethei to address issues or problems identifiedby the intermediary organization, ACF, or others with regard to the grantee's ability to carry outthe full range of activities'included in the approved application in the most efficient and effective manner. SECTION V: Budget and Financial Arrangements No notice, communication, or representation from any person other than the ACF Grants Management Officer shall authorize the expenditure of additional funds. The U.S. Government will not be obligated for any excess costs in the absence of a written notice of authorization from the ACF Grants Management Officer. Changes issued pursuant to this Agreement shall not be considered an authorization to the recipient to exceed the allotted amount of this Agreement unless specifically stated by the Grants Management Officer. Within the approved project period, when the current year funding is projected to exceed expenditures, any unobligated balance of funds from the current budget will be used by OCS to offset the subsequent year's budget, i.e., carried forward. After the continuation grant is awarded, if the actual expenditures from the previous budget period did not match the expenditures originally projected, City of Miami must submit a budget revision Page 6 of 9

7 request to OCS no later than 45 days after the end of the previous budget period. If at the end of the project period, actual expenditures are less than the approved budget, the final award may be adjusted to reflect the actual expenditures. SECTION VII: Applicable Federal Regulations The applicable regulations are discussed in the Standard Terms and Conditions. SECTION VIII: Records and Reports Funds awarded under this Cooperative Agreement must be properly accounted and reported separately from all other grant activities. City of Miami will submit regular semi-annual Financial Status (Standard Form 269) and program progress reports. City of Miami will use a standard SF 269 (long form). Financial Reports are due 30 days.. after the end of each semi-annual period. The final Financial Status and Performance reports are due 90 days after the end of the project period. All correspondence and reports related to this agreement must include the Grant Number and should be sent to the ACF Grants Management Specialist- with a copy to the ACFIOCS Program Specialist, addressed respectively as follows: Ms. Carmen-Marie Byrd Grants Management Specialist Office of Grants Management ~drninistration for Children and Families 370 L'Enfant Promenade, S W 6th Floor East Washington, D.C Ms. Margarita Valladares Program Specialist Office of Community Services Administration for Children and Families 370 L'Enfant Promenade, SW sth Floor West Washington, D.C Page 7 of 9

8 SECTION IX: Proiect Officers A. City of Miami designates the following person to be the City of Miami project officer for this Cooperative Agreement: Mr. Robert J. Ruano City of Miami B. ACF designates the following person to be the Grants Management Specialist for this Cooperative Agreement: Ms. Carmen-Marie Byrd Grants Management Specialist Office of Grants Management Administration for Children and Families 370 L'Enfant Promenade, SW, 6th Floor East Washington, D.C Telephone: (202) FAX: (202) hhs.gov C. OCS designates the following person as the OCS Program Specialist for this Cooperative Agreement: Ms. Margarita Valladares Program Specialist Office of Community Services Administration for Children and Families 370 L'Enfant Promenade, SW, 8th Floor West Washington, D.C Phone: (202) FAX: (202) Page 8 of 9

9 SECTION X: Duration of Agreement This agreement will be effective from 9/30/07 to 9/29/10 for a total project period of three years. During this three year period annual continuation awards will be based upon satisfactory performance by City of Miami, the availability of funds, and t,he continuing. awards being in the best interest of the U.S. Government. Josephine B. Robinson Director Office of Community Sirvices Date Mr. Robert J. Ruano Director of Grants Administration City of Miami Page 9 of 9

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