Tinley Park Bobcat Travel Baseball Protocol

Transcription

1 Tinley Park Bobcat Travel Baseball Protocol The purpose of the Travel Program is to provide Bobcat Members and Tinley Park Residences the opportunity to further develop their athletic skills through a more competitive environment. The following definitions (listed alphabetically) need to be followed by all Tinley Park Bobcat Baseball Travel Teams that are supported by The Tinley Park Bobcats: Any exceptions to adhering to these definitions need to be approved in writing by the Board and Travel Commissioner. Administration Fee Each year, an Administration Fee needs to be calculated into each travel team budget. The Administration Fee will cover field maintenance, field improvements, out houses, insurance, and racet fees. The Travel Commissioner will manage the Administration Fee balance sheet. The Board will establish Administration Fee amount each season. The fee is currently $300. See Team Budget. Age Level - The Bobcats typically carry the amount of teams at each age level as listed in the table below. The primary team is know as the Gold team, the next team = the Silver team, and the next team = the Bronze team. However, if the Board and Travel Commissioner do not feel we have enough talent at an age level, the number of travel teams will be reduced. In some instances, if the Board and Travel Commissioner feel we have enough talent to support an additional team(s) we will go with an additional team(s) at that age level. For Travel teams age 15U and up, the Board and Travel Commissioner will handle on a case-by-case basis. Team # of teams Gold Silver Bronze 14U 3 Yes Yes Yes 13U 3 Yes Yes Yes 12U 2 Yes Yes x 11U 2 Yes Yes x 10U 2 Yes Yes x 9U 1 Yes x x 1

2 The birthday age cut-off date for travel baseball is April 30 th (see table below). You must be the team age (or less) limit by 4/30/year of season (see table below). Playing-up = A player whose birthday would allow him to play on a younger age travel team, but the player elects to play at an older age limit. For example, a player who on the 11U team and is in 5 th grade, but his birthday would allow him to participate on the 10U team. This would be considered playing up. The Bobcats have no restrictions on the amount of players on a team roster which consist of players, playing-up (see table below). Playing-down = A player whose birthday would allow him to play on a younger age travel team even though he is in a school grade associated with an older team. For example, a player who is on the 11U team but is in 6 th grade. His birthday allows him to participate on the 11U team even though most of his school classmates would be on the 12U team. This would be considered playing-down. The Bobcats have no restrictions on the amount of players on a team roster which consist of players, playing-down (see table below). Team Age Typical School Grade (Spring semester) 2011 season must be the team age (or less) by: 2012 season must be the team age (or less) by: 2013 season must be the team age (or less) by: 14U 8 th 4/30/11 4/30/12 4/30/13 13U 7 th 4/30/11 4/30/12 4/30/13 12U 6 th 4/30/11 4/30/12 4/30/13 11U 5 th 4/30/11 4/30/12 4/30/13 10U 4 th 4/30/11 4/30/12 4/30/13 9U 3 rd 4/30/11 4/30/12 4/30/13 Batting Cages The Travel Commissioner will handle batting cage scheduling for the travel teams. Board Any exceptions to adhering to these definitions need to be approved in writing by the Board and Travel Commissioner. The Board will establish Administration Fee amount each season. The fee is currently $300. However, if the Board and Travel Commissioner do not feel we have enough talent at an age level, the number of travel teams will be reduced. In some instances, if the Board and Travel Commissioner feel we have enough talent to support an additional team(s) we will go with an additional team(s) at that age level. For Travel teams age 15U and up, the Board and Travel Commissioner will handle on a case-by-case basis. 2

3 Each team can select a time slot from the Primary field or Secondary field as defined by the Board and Travel Commissioner each year. The Manager Application will be completed and submitted to the Travel Commissioner by June 1st each year. The Travel Commissioner will work with the Board on assigning managers to each team for the coming season. The Board and Travel Commissioner will approve each Team Manager for the upcoming season at the June meeting. Budget See Team Budget. Budget Template See Team Budget. See page # 28 for sample of the Budget Template. Certificate of Liability Insurance See Insurance. Coaches See Team Coaches. Code of Conduct The Team Manager must issue the Tinley Park Bobcats Code of Conduct Booklet to each family on the team roster prior to the 1 st team practice. The Code of Conduct is also on the back of the Player Registration Form which is signed by each player s legal guardian. See Registration Form. Cooperstown The 12U Gold travel team has rights to the bid issued to the Bobcats each year for the Dreams Park tournament in Cooperstown, New York. Cost The typical cost per player per season is $800 for a 12-player team. If you are the on the 12U gold team, the cost will increase typically $500 per player to cover your tournament at Dreams Park in Cooperstown, NY. The typical cost to field a travel team is $10K per season. Deposit due dates for team fees are established by the Team Manager of each travel team. Balance due dates for team fees are established by the Team Manager of each travel team. See Team Budget. 3

4 Field Improvement Request Form Any field improvement suggestion a travel team has should be documented on the Field Improvement Request Form. The completed Field Improvement Request Form should be submitted to the Travel Commissioner who will forward the request accordingly. See page # 16 for a printable version of the Field Improvement Request Form. Fields The Travel Commissioner will handle field scheduling for the travel teams. Home field availability changes year-to-year. The Travel Commissioner will provide the time slots and field availability each year to the Team Manager. The table below is a discussion display only of how the field selection system works. The selection of each field time slot by each team will work as follows: 1. All Gold teams will select 1 st, starting with the 14U team, followed by the 13U team, etc 2. All Silver teams will select 2nd, starting with the 14U team, followed by the 13U team, etc 3. All Bronze teams will select 3rd, starting with the 14U team, followed by the 13U team, etc 4. The second time slot for each team will follow the same format as steps 1-3 above. Each team can select a time slot from the Primary field or Secondary field as defined by the Board and Travel Commissioner each year. Team Vogt Field Millennium Field Primary Bettenhausen Mustang Field Bettenhausen Pinto Field Gory Field 14U 13U Primary 12U Primary Secondary 11U Primary Secondary 10U Primary Secondary 9U Primary Secondary Also see Field Improvement Request Form. 4

5 Forms Budget Template (See page # 28 for sample) Certificate of Liability Insurance (See page # 17 for sample) Field Improvement Request Form (See page # 16 for sample) Fundraiser Request Form (See page # 30 for sample) Manager Application (See page # 20 for sample) Registration Form (See page # 18 & #19 for sample) Request for Deposit Form (See page # 23 & # 24 for sample) Request for Payment Form (See page # 25 & # 26 for sample) Sponsorship Form (See page # 27 for sample) Team Account Template (See page # 29 for sample) Team Roster (See page # 21 for sample) Travel Request Form (See page # 31 for sample) Travel Team Policy Agreement (See page # 14 for sample) Tryout Registration Form (See page # 15 for sample) Ump Schedule (See page # 22 for sample) Fundraisers - There are no mandatory fundraisers. The Fundraiser Request Form must be completed and submitted to the Travel Commissioner for approval 3 weeks prior to the fundraising event. See page # 30 for Fundraiser Request Form. All profits earned from a fundraiser go to the team account and is utilized to pay for team activities. Games The Team Manager will decide on how many games to play each year. The following table will act as a guideline for the # of games played at each age level: Team # of games 14U 55 13U 55 12U 55 11U 50 10U 45 9U 35 5

6 Insurance The Team Roster (See page # 21 for template) and signed Registration Form (code of conduct signature) for each player needs to be turned into the Travel Commissioner prior to any team practice being conducted. This allows teams and players to have proper insurance coverage. Each team will need a copy of the Bobcat Certificate of Liability Insurance to register their team for most leagues and tournaments. The Travel Commissioner will facilitate getting each team a copy of the Certificate of Liability Insurance each season. (See page # 17 for sample) Mail Tinley Park Bobcats P.O. Box 488 Tinley Park, IL Manager See Team Manager. Manager Application See page # 20 for a printable version of the Manager Application. The Manager Application must be completed and submitted to the Travel Commissioner by June 1st. See Team Manager. Playing-Down See Age Level. Playing-Up See Age Level. Registration Form - Registration Form must be completed by each player and signed by the player s legal guardian prior to the 1st team practice. (See page # 18 & 19 for sample) The Team Manager must carry a copy of the completed Registration Form (with the Emergency contact information) for each team player with him to all team activities. By signing the second page of the Registration Form, the legal guardian has signed the Bobcat Code of Conduct Policy. At the conclusion of each season, the Team Manager must hand the completed Registration Form for all players into the Travel Commissioner. 6

7 Request for Deposit Form - When making a deposit to your Team Account you must complete the Request for Deposit Form. (See page # 23 & #24 for template) You must send an to the Treasurer with your intention to make a Deposit to your Team Account. At a minimum, your must include a summary of your Deposit along with your updated Team Account balance (Register). If you are mailing the deposit (check only) by ground, send to the P.O. Box listed on top of the Request for Deposit Form. If the deposit includes cash, coordinate a drop off time with the Treasurer. To have a check by Friday, all requests must be in the Treasurer hands no later than Sunday. If you miss that day, the request will take an additional week, so please plan appropriately. See Treasurer. See Team Account. Request for Payment Form When making a payment from your Team Account you must complete the Request for Payment Form. You must send an to the Treasurer with your intention to make a Payment from your Team Account. At a minimum, your must include a summary of your Payment request along with your updated Team Account balance (Register). The Treasurer needs all Request for Payment Forms no later than Sunday in order to have a check by Friday, if you miss that day, the request will take an additional week, so please plan appropriately. See page # 25 & #26 for the Request for Payment Form template. See Treasurer. See Team Account. Residency See Team Roster. Roster See Team Roster. Share Coupons The Travel Team Manager and Team Coaches do not earn Share Coupons. 7

8 Sponsorship Form A sponsorship earnings can either go to the team account and be utilized to pay for team activity or the earnings can be credited to an individual players expense. The Team Manager will include on his Manager Application how sponsorships will be credited to the team or the individual. Use the Bobcat Sponsorship Form for distributing to business or individuals. See page # 28 for template. Sponsorships received need to be handled through the Request for Deposit Form. (See page # 23 & # 24) Team Account All teams must have a Team Account. The Team Manager must start a Team Account with the Treasurer prior to the 1st team practice being conducted. The Team Account will list each actual expense the team incurs (See Request for Payment Form ). The Team Account will list each actual source of income the team receives (See Request for Deposit Form ). The Team Account balance stays with the team each year (not the Team Manager ). Elaborate, beef up, how???? Following the season, the Team Account will be closed by August 1 st each year. The Treasurer must confirm each transaction via with the Team Manager. See Team Account Template on page # 29. See Cost. See Team Budget. See Treasurer. Team Budget The Team Manager must submit the Team Budget the Treasurer & Travel Commissioner prior to the 1 st team practice being conducted. The Team Budget should include all expected expenses and expected income for the coming season. The budget should include a line item for each expected debit and each expected credit, which will affect the Team Account balance. Each year, an Administration Fee needs to be calculated into each Team Budget. The Team Budget will assist in establishing the cost per player (Team Fee) each season. See page # 26 for a printable version of the Budget Template. Also see Team Account. 8

9 Team Coaches The Team Manager on a yearly basis appoints Team Coaches. Team Coaches must sign the Travel Team Policy Agreement prior to the 1 st team practice. See Team Manager. Team Dissolves The Team Account balance will be credited to the Bobcat General Fund. Any team equipment will be returned to the Travel Commissioner. (NOTE) If a player moves from one Bobcat team to another team (within the Bobcats or outside the Bobcats), all funds stay with the team he is leaving. Team Fee See Cost. Team Manager A Team Manager term is for one season at a time (twelve -month period). Each Team Manager must apply each year for the upcoming season. The Manager Application form must be completed and submitted to the Travel Commissioner by June 1 st for the next travel season. The Board and Travel Commissioner will approve each Team Manager for the upcoming season at the June meeting. The Team Manager selection process will review candidates who reside in Tinley Park. Non- Tinley Park candidates will only be reviewed when a Tinley Park resident cannot be found. The Team Manager must sign the Travel Team Policy Agreement. The Team Manager on a yearly basis appoints Team Coaches. The Team Manager selects his Team Coaches by the first team practice of the season. The Team Manager is responsible for getting his Team Coaches to sign the Travel Team Policy Agreement. The signed Travel Team Policy Agreement must be given to the Travel Commissioner prior to any team practice being conducted. The Team Manager is responsible for the Team Budget & Team Account. At the conclusion of each season, the Team Manager must hand in the completed player Registration Forms to the Travel Commissioner. The Team Manager must submit the Team Roster to the Travel Commissioner prior to the 1 st team practice. The Team Manager must submit the Team Budget to the Treasurer & Travel Commissioner prior to the 1st team practice being conducted. The Team Manager must issue the Tinley Park Bobcats Code of Conduct Booklet to each family on the team roster prior to the 1st team practice being conducted. The Team Manager will decide on how many games to play each year (See Games ). 9

10 The Team Manager must start a Team Account with the Treasurer prior to the 1st team practice being conducted. Team Roster The Team Roster for a team is typically made up of players. You may not have more then 3 players on your Team Roster who do not reside in Tinley Park if you have a 12 man or 13 man roster. You may not have more then 2 players on your Team Roster who do not reside in Tinley Park if you have an 11 man roster. The Team Manager must hand the Team Roster into the Travel Commissioner prior to the 1 st team practice. See page #21 for template of Team Roster. Travel Commissioner The Travel Commissioner has the responsibility of running the Travel Baseball program. The Travel Commissioner shall have or have had a child participating in the Bobcats. The Travel Commissioner will handle field scheduling for the travel teams. The Travel Commissioner will handle batting cage scheduling for the travel teams. The Travel Commissioner will act as a liaison between the baseball travel teams and the Recreational League Commissioner of baseball. The Travel Commissioner will forward any completed Field Improvement Request Form submitted to him from a travel team. The Travel Commissioner will facilitate getting each team a copy of the Certificate of Liability Insurance each season. The Travel Commissioner prior to any team practice being conducted will collect the signed Travel Team Policy Agreement from each team. At the conclusion of each season, the Travel Commissioner must collect the completed player Registration Forms from each Team Manager. The Travel Commissioner prior to the 1st team practice must collect the Team Roster from each Team Manager. The Travel Commissioner will manage the Administration Fee balance sheet. The Travel Commissioner will confirm each Team Manager has submitted the Team Budget to the Treasurer & Travel Commissioner prior to the 1st team practice being conducted. The Board and Travel Commissioner will decide how many travel teams will be supported at each age level based on the amount of player talent at that particular age level. For Travel teams age 15U and up, the Board and Travel Commissioner will handle on a case-by-case basis. Review with the Board, any written proposed exceptions to adhering to these definitions. Decide with the Board what to do with any team equipment returned to the Travel Commissioner once a team dissolves. 10

11 Review and approve/disapprove any Fundraiser Request Form completed and submitted to the Travel Commissioner prior to any fundraising event beginning. Review and approve/disapprove any Travel Request Form completed and submitted for approval to the Travel Commissioner prior to any out-of-town events occurring. The Manager Application will be completed and submitted to the Travel Commissioner by June 1st each year. The Travel Commissioner who will work with the Board on assigning managers to each team for the coming season. Travel Request Form - See page # 31 for a printable version of the Travel Request Form. The form must be completed and submitted for approval to the Travel Commissioner prior to any out-of-town event occurring that requires an overnight stay. Travel Team Policy Agreement - See page # 14 for a printable version of the Travel Team Policy Agreement. The Team Manager must sign the Travel Team Policy Agreement. The Team Manager is responsible for getting the Team Coaches to sign the Travel Team Policy Agreement. The signed Travel Team Policy Agreement must be given to the Travel Commissioner prior to any team practice being conducted. Treasurer - The Treasurer must confirm each Team Manager has started a Team Account prior to the 1st team practice being conducted. The Treasurer oversees all Deposits made to a Team Account, confirming by . The Treasurer oversees all Payments made from a Team Account, confirming by . The Treasurer must confirm each Team Manager has submitted his Team Budget to the Treasurer & Travel Commissioner prior to the 1st team practice being conducted. The Treasurer has 10 calendar days from the point a team transaction has occurred to a Team Account to point out any transaction discrepancy to the Team Manager. As a the travel season comes to a close each July, the Treasurer must notify the Team Manager of any discrepancies to the their Team Account prior to the travel season ending for each team. The Treasurer must confirm each transaction via with the Team Manager. Trophies The Bobcat Organization does not issue individual Team Trophies to Travel teams. 11

12 Tryouts Within 7 calendar of the completion of the current travel season, the Team Manager must notify a parent of each player their plans for the coming season regarding their child. I suggest a firm date here. 1. Player has a secured roster spot for the coming season. 2. Player must tryout for the team for the coming season. 3. Player will not be offered a roster spot for the coming season. Based on the number of players in category 2 & 3 above, the need for tryouts will be determined. The Team Manager will need to the Travel Commissioner the number of players his team will be looking for in the coming season. Tryouts will be in July or August.. I suggest a firm range of dates here. The Travel Commissioner is responsible for placing tryout notices in local newspapers and the Bobcat web site. The Travel Commissioner will determine the contents of the tryout notices. At the tryouts, each player participant must complete the Tryout Registration Form. Tryout Registration Form template is on page # 15. See Team Roster. See Age Level. DTM to Copy all this to Commissioner definition and team manager definition once finalized. Ump Schedule The Treasurer must confirm each transaction via with the Team Manager. See page #22 for a printable version of the Ump Schedule. All travel teams must use the Will County umps. Contact information to be added Each week the Treasurer issues a recap via s of the umps being charged against your Team Account. Print your confirmation response out and enter in your Team Account as a transaction. Uniforms Only official Bobcat uniforms will be worn to all games and tournaments, both home and away. These will be purchased as a group with all other Full-Time teams (no exceptions). Starting in the 2012 season, all travel teams will wear the same uniforms (one home/one away). This may not be mandatory in 2011 or 2012 if your team does not require new uniforms but WILL be mandatory for all new teams and existing teams purchasing new uniforms. By the 2013 season, all travel teams should be wearing the same uniform. All Travel Team Managers present at the fall travel baseball meeting will vote the uniform designs. 12

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14 TINLEY PARK BOBCATS TRAVEL BASEBALL TRAVEL TEAM POLICY AGREEMENT I understand it is the intention of the Tinley Park Bobcats to unify our travel program. I have read and keep in my possession the Travel Teams Policy. I realize that my time and input into the travel program are important to the Bobcats organization. I understand that each season, I am evaluated by the organization, and considered for each New Year, to continue my managing/coaching for the Bobcats organization and my team. I understand the policy is in place for all the travel team managers and coaches and I know failure to follow and uphold these policies will jeopardize my future in managing and coaching with the Bobcats organization. I will: Be a positive influence and role model. Take responsibility for my actions, my players and my parents actions. Umpire calls may be questioned/challenged, but will not lead to a confrontation with umpires, other coaches, teams, etc. Wear the Bobcat Name and represent the Bobcats with pride. Any infractions to this policy will result in immediate consequences decided by the Board of Directors, including suspensions and terminations. I am in agreement with all current policies and disclosure forms, for the good of baseball, softball, the players and our organization and acknowledge with my signature. Signature Date 14

15 Tinley Park Bobcat Travel Baseball Tryout Registration Form Players Name: Birth Date: Parents Name: Address: City: Zip: Home Phone: Work Phone: Cell Phone: Address: Throws: R / L (please circle) Bats: R / L (please circle) Does your child pitch: Yes No (please circle) Primary Fielding Positions: Previous Seasons Team Name: Previous Seasons Manager s Name: School Grade Player will be entering in the fall of this year: MANAGER S USE ONLY: Hitting: Fielding: Throwing: Pitching: Running: Willingness to be Coached: Player # issued for tryout: # 15

16 Date: Tinley Park Bobcat Travel Baseball Field Improvement Request Form Initiator Name: Field Name: Field Location: Requested Improvement: Benefit of Proposed Improvement: Any Additional Comments: 16

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20 2011 Tinley Park Bobcats Travel Baseball Manager Application Name: Home Phone #: Age Group: Date: Cell Phone #: Assistant Coaches: Estimate Number of Games: Estimate Number of Tournaments: Estimate Number of Out of Town Tournaments: Possible Locations of Tournaments: Estimate Number of Home Games: Anticipated Number of Players: Estimate Cost per Player: Sponsorships for player or team: Proposed Date for Try-Outs: Time: Field Preference for Tryouts: Level of Play for coming season: [ ] PT Travel [ ] A Level [ ] AA Level [ ] AAA Level [ ] Premier Previous Season record & at what level: Previous Season Accomplishments: Manager / Coaching Experience: 20

21 Tinley Park Bobcats Travel Baseball 9U 10U 11U 12U 13U 14U(circle one) Team Roster Players Information: Last Name First Name Address City Coaches Information Last Name First Name Cell phone # Manager Information Last Name First Name Cell phone # Home phone # 21

22 Ump Schedule Team Date Time Field # of Umps 9u (Cats) 4/22/10 5:30 PM Bettenhausen 1 9u (Cats) 4/25/10 9:00 AM Bettenhausen 1 9u (Cats) 4/29/10 5:30 PM Bettenhausen 1 9u (Cats) 5/2/10 9:00 AM Bettenhausen 1 9u (Cats) 5/6/10 5:30 PM Bettenhausen 1 9u (Cats) 5/9/10 9:00 AM Bettenhausen 1 9u (Cats) 5/13/10 5:45 PM Bettenhausen 1 9u (Cats) 5/16/10 9:00 AM Bettenhausen 1 9u (Cats) 5/20/10 5:30 PM Bettenhausen 1 9u (Cats) 5/23/10 5:00 PM Bettenhausen 1 9u (Cats) 6/6/10 9:00 AM Bettenhausen 1 9u (Cats) 6/10/10 7:30 PM Bettenhausen 1 9u (Cats) 6/13/10 9:00 AM Bettenhausen 1 9u (Cats) 6/17/10 7:30 PM Bettenhausen 1 9u (Cats) 6/20/10 9:00 AM Bettenhausen 1 22

23 2011 TINLEY PARK BOBCATS P. O. BOX 488, TINLEY PARK, IL (708) REQUEST FOR DEPOSIT FORM (2 pages) Baseball Softball Cheerleading Football Soccer DATE: PERSON MAKING DEPOSIT: AGE GROUP (ie: U10 boys/girls): MANAGERS NAME: TEAM NAME (if applicable): TELEPHONE NUMBER: Address: AMOUNT OF CASH: $ AMOUNT OF CHECKS: $ TOTAL AMOUNT OF DEPOSIT: Date of Deposit Total Amount Deposited Entered (Accounting Use) Account Number Division 06 Manager Paid (Accounting Use) SIGNED: Date: Divisions 01 Rec Baseball/Softball 02 Spring Rec Soccer 03 Fall Rec Soccer 04 Football 05 Cheerleading 06 FT Travel Baseball Divisions 07 Travel Soccer 08 Travel Softball 09 PT Baseball (All Stars) 11 Fall Baseball 12 Indoor Soccer 00 General (Board) 23

24 2011 TINLEY PARK BOBCATS P. O. BOX 488, TINLEY PARK, IL (708) Income Chart of Accounts All Sports To be used for all Deposit Requests Account ID Account Description Account Type Registration Income Sponsorships Income Candy Buy Outs Income Candy Refund Income Candy Sales Income Spirit wear Income Fund Raising-General Income Concessions Income 24

25 2011 TINLEY PARK BOBCATS P. O. BOX 488, TINLEY PARK, IL (708) REQUEST FOR PAYMENT FORM (page 1 of 2) Baseball Softball Cheerleading Football Soccer DATE: - PERSON REQUESTING CHECK: AGE GROUP (ie: U10 boys/girls): MANAGERS NAME: TEAM NAME (if applicable): TELEPHONE NUMBER: Address: NAME CHECK SHOULD BE ISSUED TO: ADDRESS: CITY: STATE: ZIP: AMOUNT OF CHECK: $ DESCRIPTION OF SERVICE/PRODUCT THAT IS BEING PURCHASED: PLEASE REMEMBER TO ATTACH ANY DOCUMENTATION SUPPORTING THIS REQUEST (e.g. INVOICE, RECEIPT, etc.) Date of Invoice Invoice Number Amount Entered (Accounting Use) Account Number Division 06 Managerf Paid (Accounting Use) SIGNED: Date: To the Treasurer: Please mail this check to the recipient. I will pick up this check from you. Divisions 01 Rec Baseball/Softball 02 Spring Rec Soccer 03 Fall Rec Soccer 04 Football 05 Cheerleading 06 FT Travel Baseball Divisions 07 Travel Soccer 08 Travel Softball 09 PT Baseball (All Stars) 11 Fall Baseball 12 Indoor Soccer General (Board)

26 2011 TINLEY PARK BOBCATS P. O. BOX 488, TINLEY PARK, IL (708) REQUEST FOR PAYMENT FORM (page 2 of 2) Expense Chart of Accounts All Sports To be used for all Check Requests Account ID Account Description Account Type Uniforms Cost of Sales Equipment Cost of Sales End of Season-General Cost of Sales Officials Cost of Sales Official Uniforms Cost of Sales Field Maintenance Cost of Sales Insurance Cost of Sales League Fees Cost of Sales Supplies Cost of Sales Rent/Meeting Expense Cost of Sales Advertising Cost of Sales Coaches/Team Expense Cost of Sales Fund Raising Cost of Sales Volunteer Shares Cost of Sales Tournaments Cost of Sales Training Cost of Sales Trophies Cost of Sales Spirit wear Cost of Sales Volunteer Gifts Cost of Sales Candy-General Cost of Sales Food & Concessions Cost of Sales Refunds Cost of Sales 26

27 Tinley Park Bobcats Travel Baseball Sponsorship Form 11-year old 2011 Season (revise per your team) Company Name Address City & Zip Contact Name Ph.#( ) - Make Checks Payable To: Tinley Park Bobcats Memo To: insert your name here Check Amount: $ Tax ID #: E The Tinley Park Bobcats is the largest youth athletic club in Tinley Park. We are a non-profit organization that involves in excess of 2,500 boys and girls ages 5 & up in team sports. Our goals of the organization are to teach the fundamentals of the games, good sportsmanship, and last but not least to have fun. We are anxious and willing to help the young people in our community. As a result, we are turning to you and other local business to help support our sports programs thru our sponsorship drive. Your donation will be greatly appreciated and remember, it is TAX DEDUCTIBLE. For donations of $100 or more, we will be displaying our sponsor s business names on a banner that will be posted at all of our games along with supplying these sponsors with a team plaque acknowledging their support of our 2011 Bobcat baseball team. Please indicate as follows: [ ] I do or [ ] do not wish to be listed on your team banner. Tinley Park Bobcats c/o insert your name here insert your home address here Tinley Park, IL Insert your phone # here 27

28 Budget Template total costs $ 8, total payments $ 9, difference $ 1, Cost per player 12 $ Description cost qty. total Bobcat administration fee $ (350.00) 1 $ (350.00) jersey sleeveless white with black pinstripes $ (52.00) 12 $ (624.00) jersey gator ultra dry gold body $ (28.00) 12 $ (336.00) pants warp knit white with black pinstripes $ (31.00) 12 $ (372.00) pants Wilson grey with black/gold trim $ (25.00) 12 $ (300.00) hats $ (16.00) 12 $ (192.00) moisture mngt shirt black $ (20.00) 12 $ (240.00) belt, black $ (4.50) 12 $ (54.00) socks black $ (4.00) 24 $ (96.00) custom decals $ (5.00) 24 $ (120.00) gator - mock turtleneck $ (15.00) 1 $ (15.00) bat bag, Louisville $ (60.32) 1 $ (60.32) helmet, Rawlings $ (21.00) 1 $ (21.00) indoor practices $ (500.00) 1 $ (500.00) insurance $ (100.00) 1 $ (100.00) misc baseball supplies $ (100.00) 1 $ (100.00) Umps, home games, debit team account $ (45.00) 14 $ (630.00) League Fee,!@#$%^& $ (225.00) 1 $ (225.00) tournament $ (550.00) 1 $ (550.00) playoff umps, pay cash $ (40.00) 1 $ (40.00) coaches plaques $ (10.00) 5 $ (50.00) USSA registration $ (45.00) 1 $ (45.00) Sponsors Plaques $ (10.00) 9 $ (90.00) deposit, each player = $250 $ $ 3, sponsor,!@#$%^&* $ $ fund raiser,!@#$%^&* $ $

29 Team Account Template: DATE DEPOSIT CHECK # debit PAYEE DESCRIPTION Team Balance Beginning Balance from previous 8/1/2010 seasons $ 3, /15/2010 FEE $ (600.00) TP Bobcats League Fee $ 2, /7/2010 $ (100.00) NIML NIML Registration $ 2, /7/ $ (100.00) WCCVB Tournament (dates & location) $ 2, /18/2010 $ sponsorship (player name) $ 2, /20/ $ (100.00) Sports Huddle uniforms $ 2, /29/2010 $ (120.00) Sports Huddle misc supplies $ 2, /5/ $ (100.00) NIML League Fee $ 1, /5/ $ (60.00) I 80 League League Fee $ 1, /9/ $ (100.00) Will County Tournament (dates & location) $ 1, /17/ $ (100.00) ABC printer printing $ 1, team fees: (list check #, last name 11/14/2010 $ 4, see description of player, and $ amount), $ 5,

30 Tinley Park Bobcats Travel Baseball Fundraiser Request Form Team Age & Team Level: Manager Name and Cell Phone Number: Today s Date: Fundraiser Date: What is the scope of your fundraiser? Where will your fundraiser be held? What are the start and end times of the fundraiser? Is there a business or organization associated with the fundraiser? YES / NO If yes, what is the name of the business/organization? Is any aspect of this fundraiser related to or sponsored by manufacturers, distributors, or retailers of tobacco or alcoholic beverages? YES / NO If yes, what is their name? Are any permits or permission necessary from establishments or government bodies? YES / NO Is there any way this function may reflect negatively on the Tinley Park Bobcats? YES / NO Is there anyway this function competes with other Tinley Park Bobcats fundraising? YES / NO Do all team members benefit from participation? YES / NO Expected Total Expenses: $ Actual Total Expenses: (Itemize expenses on back of sheet) Expected Gross Revenue: $ Actual Gross Revenue: $ Expected Net Profit: $ Actual Net Profit: $ Commissioner use only Approved YES / NO (if no, list reason on back of sheet) DATE: 30

31 Tinley Park Bobcats Travel Baseball Travel Request Form Team Age & Team Level: Manager Name and Cell Phone Number: Today s Date: When is your Departure Date? When is your anticipated return date? What is the name of the name of the tournament you wish to enter? Where is the tournament being held? Is your whole team attending? YES / NO If no, who and why are they not attending? Commissioner use only Approved YES / NO (if no, list reason below) DATE: 31

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