Doctoral School Behavioral Sciences & Humanities Information session for (new) PhD students

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1 Doctoral School Behavioral Sciences & Humanities Information session for (new) PhD students Ilse Van Damme & Nele Nivelle

2 Overview Background & introduction Doctoral School BSH mission, goals & target group who s in charge curriculum minimal requirements contact information & websites General regulations & procedures doctoral file PhD trajectory administrative responsibilities Invitations

3 UHasselt: campus Diepenbeek Faculty of Architecture and Arts Faculty of Business Economics Faculty of Engineering Technology Faculty of Medicine and Life Sciences Faculty of Sciences School for Transportation Sciences student administration

4 UHasselt: campus Hasselt

5 link

6 UHasselt: 3 doctoral schools 1) DS Medicine & Life Sciences February 2011 Faculty of Medicine and Life Sciences 2) DS Sciences & Technology Januari 2013 Faculty of Engineering Technology Faculty of Sciences School for Transportation Sciences 3) DS Behavioral Sciences & Humanities April 2014 Faculty of Architecture and Arts Faculty of Business Economics Faculty of Law

7 Why & how? Flemish government 4 million for 5 universities about for UHasselt support of young researchers training improve career perspectives internationalisation collaboration with other universities

8 Doctoral School Behavioral Sciences & Humanities

9 Mission & goals of the DS BSH to train excellent research professionals who are broadly employable, both in and outside the academic sector 1) monitor the quality of the doctoral research formulate minimal requirements 2) create a stimulating research environment offer guidelines develop structural initiatives to improve (inter)national collaboration 3) offer opportunities for professional and personal growth both discipline-specific and transferable knowledge / skills broaden career perspectives

10 excellent research professionals international focus creative thinkers proactive go-getters strategic insight outstanding communicators teamplayers experienced organizers

11 Target group PhD students postdocs started since 1 Sept 13 started before 1 Sept 13 OBLIGATORY FACULTATIVE minimal requirements separate modules full program

12 Support! organizational structure to support your work, not to make things complicated! flexibility = keyword international way of working quality label, certificates

13 Management DS BSH DOCTORAL SCHOOL Behavioral Sciences & Humanities FACULTIES Architecture & Arts Business Economics Law BOARD Prof. Dr. Jan Vanrie Prof. Dr. Sandra Streukens Prof. Dr. Elly Van de Velde Dr. Ilse Van Damme POLICY ADVISOR Prof. Dr. Rob Cuyvers Prof. Dr. Piet Pauwels Prof. Dr. Anne Mie Draye Prof. Dr. Jan Vanrie Prof. Dr. Sandra Streukens Prof. Dr. Elly Van de Velde FACULTY MANAGEMENT Prof. Dr. Bert Willems Prof. Dr. Koenraad Van Cleempoel Prof. Dr. Wim Voordeckers Prof. Dr. Patrizia Zanoni Prof. Dr. An Caris Prof. Dr. Steven Van Passel Prof. Dr. Bernhard Vanheusden Prof. Dr. Alexander De Becker TEAMS Dr. Ilse Van Damme Dr. Ilse Van Damme Dr. Ilse Van Damme 2 representatives of the PhD students 2 representatives of the PhD students 2 representatives of the PhD students 1 representative of the postdocs 1 representative of the postdocs 1 representative of the postdocs

14 Faces to remember ARK BEW REC Jan Vanrie (vice-director DS) Sandra Streukens (director DS) Elly Van de Velde (vice-director DS) Rob Cuyvers (dean) Piet Pauwels (dean) Anne Mie Draye (dean)

15 Development curriculum goals Doel DS-BSH Raadpleging consultation researchers achterban current academic environment curriculum

16 Focus points career management & personal development research output teaching skills IP & valorisation CURRICULUM DS BSH research management & communication skills inter- nationalisation ethics & integrity advanced disciplinespecific knowledge

17 Program inspired by: results survey 2010 (all PhD students UHasselt) input of PhD students & postdocs of the three faculties in 2013 (questioned by ) evaluations 2014 open to requests address DS board or faculty management team

18 Program (1) Activity For whom? From? When? Academic English Project & time management PhD students PhD students (starting) all doctoral schools (separate courses for each DS, of which 2 for DS BS&H) all doctoral schools (separate courses for each DS, of which 1 for DS BS&H) 1 course in May 15 1 course in Sept 15 April-May 15 Effective scientific communication PhD students all doctoral schools April-May-June 15 Effective graphical displays PhD students all doctoral schools 2 & 16 March 15 Summerschool science communication PhD students all doctoral schools July 15 Writing for a non-specialized audience (populariserend schrijven) PhD students all doctoral schools tbd Public speaking PhD students all doctoral schools 15 & 29 January 15 Opportunity recognition workshop PhD students all doctoral schools November 14 Career development Career coaching VDAB (+ 'PhD 2.0 What's next?') PhD students (final year) + postdocs PhD students (final year) + postdocs all doctoral schools May-June 15 all doctoral schools starting points in Sept, Dec, March, June Selling myself during a job interview PhD students all doctoral schools 24 April 15 Academic Leadership (module I) postdocs all doctoral schools tbd 7 vices (office politics for women) female postdocs all doctoral schools next ac. year Situational leadership (promotorenopleiding) supervisors all doctoral schools 27 Jan & 16 Febr 15 Research integrity & good scientific conduct everyone all doctoral schools tbd Gender seminar everyone all doctoral schools 23 April 15

19 Program (2) Activity For whom? From? When? How to write a good project proposal PhD students DS BS&H + DS S&T tbd Doctoral seminars PhD students DS BS&H tbd Writing articles for international publication in the humanities and social sciences Writing and giving conference presentations in the humanities and social sciences PhD students + pd DS BS&H 12 & 13 January 15 PhD students + pd DS BS&H 14 & 15 January 15 Qualitative research PhD students + pd DS BS&H throughout the year Ethics and integrity PhD students + pd DS BS&H tbd Snellezen (Dutch) PhD students + pd DS BS&H tbd Authentic networking PhD students + pd DS BS&H next ac. year Lunch seminar career management PhD students + pd Law + Business Economics tbd Initiatie onderhandelen en bemiddelen PhD students + pd Law tbd Symposium rechtsmethodologie PhD students + pd Law tbd Verwerking juridische voetnoten in bibliografie PhD students + pd Law tbd Geavanceerde cassatietechniek PhD students + pd Law tbd Internationale databanken PhD students + pd Law tbd Indesign PhD students Architecture & Arts tbd Design, Social Media & Technology (conference) PhD students Architecture & Arts 21 & 22 May 15 Image talks (conference) PhD students Architecture & Arts 7 & 8 May 15 EIASM (training network) PhD students Business Economics na

20 Courses related to teaching Dec 11 Jan 8 Febr 5 several modules / year Begeleiden van studenten in bijzondere omstandigheden (only Dutch) Begeleiden van teamwork (Coaching and evaluation in teamwork) Activerende werkvormen (Enhancing interaction and active learning with students) Begeleiden van een PGO-taak (Problem-based instruction and tutoring) Optimaal gebruik maken van de e-leeromgeving (Use of an electronic learning environment (blackboard)) contact: Bie Nielandt

21 Other courses FLAMES Flanders Training Network for Methodology and Statistics contact: Ann Creemers VSC Vlaams Supercomputer Centrum https://vscentrum.be/en/events/events contact: Geert Jan Bex

22 Minimal requirements due to variability in types of research & education: separate requirements for each faculty see website DS BSH fulfilled in order to be allowed to defend PhD responsible for own individual curriculum choose activities that fit own needs and wishes evaluation of program & progress by supervisor in case of doubt: possible to consult faculty's member in the Doctoral School Board

23 Certificates courses organized by the DS sign attendance form online evaluation automatically receive certificate courses NOT organized by the DS fill out template (website DS) certificate of attendance confirmation that course is eligible for the DS conference presentations fill out template (website DS) certificate of attendance confirmation of abstract acceptance

24 Work in progress rules & regulations procedures certificates website young doctoral school!

25 Where to go with questions? coordinator DS BS&H: Ilse Van Damme coordinating team doctoral schools: Ilse Van Damme Stefanie Kerkhofs (Jin Tsui) Nele Nivelle Sophie Indestege (Research Coordination Office, R-3.02) ombudsperson: Nele Nivelle contact details & pictures? take a look at the research website

26 Important links Doctoral School BSH: (under construction) https://www.uhasselt.be/doctoreren https://www.uhasselt.be/phd

27

28

29

30 General regulations and procedures

31 Administrative responsibilities UHasselt PhD students often have two statutes, student and employee. Please take care of both administrative procedures! student student administration Campus Hasselt account: employee HR department Campus Hasselt account: subscribe each academic year as a PhD student first year + year of defence: registration fee

32 Administrative responsibilities UHasselt PhD students often have two statutes, student and employee. Please take care of both administrative procedures! student student administration Campus Hasselt account: employee HR department Campus Hasselt account: recommendation: automatically forward s from student to personnel account! invitations from DS: on both accounts, as soon as doctoral file is approved by faculty council

33 Doctoral file online procedure since 22/10/2013 within 3 months (2 x 2 years) within 6 months (3 x 2 years) where? student file https://uhintra1.uhasselt.be/mydoctoralfile log in with student ID and student password

34

35 During your PhD min 1 meeting/year between PhD student and doctoral committee progress report for doctoral committee after 1.5 year (2nd progress report after 3.5 years in case of 3 x 2 years) keep track of all doctoral school related activities (portfolio) experiencing problems: ombudsperson!

36 At the end of your PhD start in time! 6 months before you plan your defence, contact the following persons: Faculty of Architecture and Arts: Jan Vanrie (Arck) Bert Willems (MAD) Faculty of Business Economics: Laurien Stuvers Faculty of Law: Ingrid Vrancken in order to be permitted to submit the doctoral thesis, you need permission from both: doctoral committee doctoral school board doctoral book - strict format - but: Architecture and Arts

37 Academic file what? database to manage educational & research activities why? electronic academic CV evaluations and reports (e.g. annual report research and innovation) how? https://uhintra1.uhasselt.be/wetdos/default.aspx => use login UHasselt (staff ID, lucpxxxx)

38 Academic file

39 Academic file: research activities

40 Academic file: research activities

41 Academic file: publications

42 Document Server: publications UHasselt what? database to manage publications UHasselt why? overview of your publications visibility of your research (e.g. website UHasselt,Google Scholar, ) evaluations and reports (e.g. annual report research and innovation, ) how? https://doclib.uhasselt.be/dspace/ldap-login => use login UHasselt (staff ID, lucpxxxx)

43 Document Server: publications UHasselt

44 Contact Academic File: research coordination office tel.: 011/ Document server: library tel.: 011/

45 Questions? Remarks?

46 Special invitations PhDrinks social get-together with an informative touch for all UHasselt PhD students November 21 st, 15:00 Agora, building D, campus Diepenbeek Science Slam researchers try to win hearts and minds of jury and audience with a 6 min pitch December 4 th, 17:00 Agora, building D, campus Diepenbeek

47 HAVE FUN & GOOD LUCK

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