Purchase to Pay Solution Demonstration
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1 Purchase to Pay Solution Demonstration Bob Cohen Vice President James Nawrocki Product Manager
2 Housekeeping Details Listen-only mode teleconference Questions Question function in GoTo Meeting Conference dial in # Please use the confirmation number provided Trouble joining? - info.us@basware.com - Call: / 7911
3 Agenda Basware Overview Bob Cohen, Vice President P2P Overview P2P Solution Demonstration James Nawrocki, Product Manager Q&A
4 The Basware DNA
5 Who We Are History Founded 1985 Consistently Ranked #1/ # 2 by analysts in P2P 11 offices around the world Corporate Performance Net sales $140mm in employees Partners in 30+ countries >1m users in 1,600 customers Our Open Network 1.9MILL suppliers listed >20+m e-invoices/pos in 2011 $150 +Billion annual spend 110+ partners 50 invoice formats supported
6 Cross industry references Global Leader Banking / Finance Retail Manufacturing Food / Beverage Transportation / Logistics Energy Professional Services Medical / Pharma / Biotech Public Sector Construction Services Chemicals 5 5
7 Select North American Customers 1600 Customers Worldwide
8 Analyst & SME Review March 2011 The Forrester Wave : eprocurement Solutions, Q Evaluation criteria: Current offering Strategy Market presence
9 Basware Purchase-to-Pay & Connectivity Services Suppliers Basware Connectivity Catalogs Purchase Message Exchange Supplier Activation Services Scan and Capture Service E-invoice Exchange Procurement Invoice Automation Sourcing Contract Management Requisition Creation Requisition Approval Order Goods Receipt Data Capture e-invoicing Rule Based Matching Invoice Processing Travel Management Expense Management Archiving Mobility Customer Legacy Systems e.g. Financial Systems, ERP Basware Professional Services
10 Basware e-invoice for receiving 100 % e-invoices Basware B2B Cloud Accounts Receivable Sender Sender Sender Supplier Portal E-invoices Scan & Capture Basware Transactions Service E-invoices Receiver Accounts Payable 9
11 Basware Connectivity Services - 100% e-invoicing Licensed Model / SAAS / Service Cloud some want to own, others outsource or simply obtain access to service Suppliers Connectivity Services Buyers Sending out 100% as e- invoices from day one ERP Supplier Portal Virtual Printer Integration Scan & Capture Printing Supplier Activation Content Validation Monitoring / Reporting Transaction Routing Format Conversations Digital Signatures Receiving 100% as e-invoices from day one BW ERP ERP Straight through processing >90% invoices totally automated... Open Network
12 Benefits of e-invoicing Cut invoice processing time by 5-30 days Enable discounts on 50% of invoices Reduce spend by 1.3%-5.5% (average) Cut collection costs by 10% Reduce carbon footprint by 90% B2B Transactions Services
13 Why Companies Choose Basware Visibility Control Compliance Agility 100% visibility of spend 100% e-invoicing from Day 1 Straight through processing Accurate working capital Full PO coverage T&E behaviour profiles Intelligent Invoice Matching More spend managed Federated P2P Intelligent workflows Supplier discount capture Cash flow & currency forecasting 360 view of P2P operations Accelerated cost savings. End-to-End P2P platform Open, interoperable global trading network Accurate cash forecasting Managed Demand Payment strategy execution Global Scan & Capture 360 view of supplier Cash Flow Accuracy Regulatory /VAT compliance Dedicated Supplier Activation Visibility of contract terms Payment term performance Faster period closing Controlled Travel & Expense Reduced costs of AP/P2P anyerp integration Flexible organizational modelling Hybrid Deployment options
14 Basware Purchase Management
15 The Many Methods of Purchasing 5 Free Text Requisitioning Purchasing Templates Plan based Internal Catalogs Punch Out Catalogs
16 Basware Purchase Management Requisition Creation Requisition Coding Requisition Approval Order Order Confirmation Goods Receipt OK OK e e e e e e Requisitions created using predefined catalog selections or free-text Predefined coding, allowing amendment during the approval flow Automated review and approval workflow for requisitions Electronic order creation automatically or by professional buyers Online confirmations of orders from suppliers Goods receipt and quality as prerequisites for invoice payment
17 Basware Invoice Automation
18 The Invoice Handling Process 4 Exception handling 3 Automatic workflow 2 Matching against Invoice Plans 1 Matching against PO s Basware anyerp Adapter ERP(s) 17
19 Matching Invoices to Purchase Orders Requisition Creation Requisition Approval Order Goods Receipt Invoice Arrival Matching OK Transfer for Payment Invoice Approval Informative work flow OK Automation Invoice matches with approved purchase order (PO) Invoice does not match with PO (discrepancy)
20 Orderless or Recurring Invoice Matching Personal Archive Updated Auto-coding/workflow Invoices match with approved payment schedule or budget (contract) Invoices do not match with contract (exceptions) 19 22/10/2 012 Author
21 Matching Benefits Process Full automation (STP) Partial automation Auto-coding Auto-workflow Fewer human errors More time for value adding tasks Control Enforce Purchase Policy Audit trail maintained Line level matching 3-way matching Goods Receipt based matching Savings Automate routine tasks Invoice to PO association Coding Approvals Workflow Early payment discount opportunities
22 Basware Mobile Basware Mobile Client delivers control of the financial value chain to smart-phones and mobile devices Secure connection from mobile device provides realtime access 24/7 Timely handling of purchase invoices to capture early payment discounts and avoid late payments Key people can use their time out of office more productively Confidential -
23 Q & A Bob Cohen Vice President robert.cohen@basware.com James Nawrocki Product Manager james.nawrocki@basware.com
24 A Basware Presentation Giving you the financial agility you need to run your business more effectively Bob Cohen Vice President Basware, Inc James Nawrocki Product Manager Basware, Inc
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