Introduction to NCI Agency s Basic Ordering Agreement (BOA) programme
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1 Introduction to NCI Agency s Basic Ordering Agreement (BOA) programme
2 What is a BOA? A BOA is a two-stage contracting procedure: 1. Agreement on General Terms and Conditions, 2. Contract execution. 2
3 Aim of the BOA Programme NCI Agency s BOA programme provides: an accelerated and cost-effective acquisition method for commercial-off-the-shelf (COTS) products and services, under the principles of non-discrimination, while maximizing the participation of qualified firms. 3
4 BOA procedures Procedures are laid out in policy document AC/4-D(2002)002 and apply to the NATO Security Investment Programme (NSIP) as per AC/4-D/2261. The Alliance Operations and Missions (AOM) regulations (AC/4-D(2011)0009) provide for mandatory use of BOA competitions in certain circumstances. Use is subject to specific approval of the Investment Committee (IC) or Budget Committee (BC). Acquisition under BOAs (NSIP) is competitive by default. Minimum 2-weeks for simple and minimum 4-weeks for complex requirements. 4
5 BOA procedures Can be used by other programmes and funding subject to local rules and regulations. Extensions to Bid Closing at discretion of Host Nation. Award to Lowest Compliant Bidder / Best Value Bidder. 5
6 BOA Programme NCI Agency s Role BOA contracts competed NCI Agency role: Inform National Delegations to NATO and Companies of the BOA Programme upon request. Invite National Delegations to solicit participation of their national industry. Ensure that no eligible vendor is excluded from the possibility to negotiate a BOA with the NCI Agency. Report status to the nations BOA Contracts BOA Contract Holders tend to compete better BOA Holders
7 BOA Programme Nation s role Nation BOAs Albania 1 Belgium 90 NATO Delegations role: Encourage their national companies to participate in the BOA programme. Certify that the nominated candidates are eligible for the types of business they are competing for by providing the Certificate of Eligibility. Bulgaria 7 Canada 19 Croatia 9 Czech Republic 13 Denmark 14 Estonia 5 France 35 Germany 69 Greece 12 Hungary 12 Iceland 1 Italy 24 Latvia 2 Lithuania 3 Luxembourg 3 Netherlands 74 Norway BOA Holders Poland 35 Portugal 5 Romania 8 Slovakia 3 Slovenia 2 Spain 18 Turkey 22 United Kingdom 169 United States 140 7
8 BOA programme your role BOA company role: Stay in touch with us! Notify NCI Agency of: address changes, changes in points of contact. Stay in touch with your National Delegation! Follow the NCI Agency Bulletin Board! Subscribe to our RSS Feed and get updates. Follow NCIAAcquisition on Twitter! 8
9 BOA programme advantages for NATO and NATO users Considerable reduction on commercial prices. Essential contract terms and prices are predetermined by professional contracting staff. Avoids unnecessary and repeated negotiation with local purchasers. Standardized contract formats and contract terms and conditions for all of suppliers throughout NATO. 9
10 BOA programme advantages for NATO and NATO users Automated access to information from 812 suppliers throughout NATO. Most Favoured Customer pricing and terms and conditions. Faster and simpler processing of competitive procurements. Allows simplified individual ordering and payment. 10
11 BOA programme advantages for Industry Suppliers have access to wide range of NATO-wide business opportunities with the advantage of a central negotiation and reference point in the NCI Agency. Can operate irrespective of the source of authorized funds. Pricing and technical information updated regularly (by firms). Enhances ability to obtain Global, Corporate and Site Licences. 11
12 BOA suppliers Visit the NCI Agency Website! A list of the current NCI Agency BOAs, the suppliers, and general product ranges and services can be found on the NCI Agency website: 12
13 BOA users BOAs are available NATO-wide and can be used by: All NATO Agencies and Organizations. National Government Authorities of NATO Member Nations. The majority of suppliers have agreed to extend the applicability of BOAs to designated Partnership for Peace (PfP) Nations. Contractors performing work on behalf of NATO subsidiary bodies or any government agency of a NATO Member Nation. 13
14 BOA application process Applications are subject to Declaration of Eligibility. Information Package will be made available to companies on request. Applications should contain details of products and services, (preferred customer) prices, terms and conditions, and details of partners/subsidiaries/affiliates and vendors. Companies are encouraged to provide an ordering guide that shows the step-by-step process for using/ordering off their prospective BOA. 14
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