For Project Managers Training Course

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1 For Project Managers Training Course

2 Learning objectives How to Create projects Scope projects, generate word counts, analysis reports, etc. Create project packages and assign tasks to translators and reviewers Sign off on project files Finalize projects Handle update projects and mid-project updates Create translation resources (translation memories and termbases) based on legacy documents 2

3 Agenda Training outline SDL Trados Studio 2011 Technologies overview Workflow and processes overview Training presentation Questions and answers 3

4 Training outline

5 Training outline Introduction to SDL Trados Studio Technologies: Translation memories (TM) Termbases (TB) AutoSuggest dictionaries (AS) Translation workflow and processes Pre-production overview Translation memory creation Alignment Termbase creation Term data conversion Terminology extraction 5

6 Training outline The SDL Trados Studio 2011 environment Starting the application for the first time Setting up the environment Adding users Adding customers Creating projects (Part I) The New Project Wizard Adding files Selecting language pairs Adding TMs, termbases, and AutoSuggest dictionaries Automatic project preparation Project statistics and reports 6

7 Training outline Project packages Creating project packages and assigning them to translators and reviewers Importing translated and reviewed content Signing-off documents Open translations for sign-off Filtering for commented and changed segments Automated quality assurance Finalizing the project Updating translation memories Generating the target files 7

8 Training outline Creating projects (Part II) Handling of update projects / mid-project updates Defining your own custom task sequence Adding files after the project has been created Changing project due date MS Word-based review Plugging-in reviewers and proofreaders into the supply chain who are not equipped with SDL Trados Studio Centralizing Project Management through Project Server Technology overview Translation and project management workflow 8

9 SDL Trados Studio 2011 Technologies overview

10 Import of source files Technologies overview SDL Trados Studio 2011 Alignment of translated files SDL WinAlign doc xls ppt 1 This Source is a language sentence. Target Dies ist language ein Satz. 2 This is a new sentence. 3 This is a sentence. 4 This is another new sentence. 5 This sentence contains a term. 6 Terms are added to the termbase. Translation Editor SDLXLIFF Dies ist ein neuer Satz. Satz. Dies ist ein Satz. Dies ist ein weiterer neuer Satz. weitere Dieser Satz weiterer beinhaltet einen Terminus. weiteres Terminus Termini werden in der Termbank gespeichert. SDLTM BPM Translation Memory (TM) Source+target sentences AutoSuggest dictionary (AS) Source+target sentence fragments Termbase (TB) Source+target terms Export of translated target files doc xls ppt SDLTB EN: term DE: Terminus Term SDL MultiTerm Extract SDL MultiTerm Convert Terminology extraction Glossary conversion 10

11 Open for sign-off Open for review Open for translation Segment Status concept Not translated Draft Translated Translator Ctrl+Enter Translation approved Ctrl+Enter Translation rejected Reviewer 1 Signed-off Ctrl+Enter Sign-off rejected Designed to support the review process. Reviewer 2 or Project manager 11

12 Project Management with SDL Trados Studio 2011 Project round-trip

13 Project round-trip Preproduction & file preparation Project creation Project preparation Translation Review Sign-off Project finalization Delivery Note: You can save the translated documents at any time! 13

14 Pre-production overview

15 Pre-production overview Translation Memories (TM) Termbases (TB) AutoSuggest dictionaries (AS) File preparation and testing Upgrading TMs from SDL Trados 2007 Creation & configuration of TBs Generation of AutoSuggest dictionaries File conversion Trados Studio 2011 MultiTerm 2011 Trados Studio 2011 Native application Creation & configuration of TMs Upgrading TBs from SDL MultiTerm 2007 or earlier Creation & configuration of file types Trados Studio 2011 MultiTerm 2011 Trados Studio 2011 TM maintenance Converting glossaries Pseudo-translation Trados Studio 2011 MultiTerm Convert Trados Studio 2011 Alignment Terminology extraction WinAlign MultiTerm Extract

16 Training presentation

17 Additional information Supported File Types, Pre-processing, Processes

18 Supported file types Office formats: Microsoft Word (2000, XP, 2003, 2007, 2010) Microsoft PowerPoint (XP, 2003, 2007, 2010) Microsoft Excel (2000, XP, 2003, 2007, 2010) OpenOffice Desktop publishing formats: Adobe FrameMaker (8, 9, 10 MIF files) Adobe InDesign (CS2, CS3, CS4, CS5 INX & IDML files) Adobe InCopy (CS4, CS5 ICML) QuarkXPress (through SDL Trados 2007) Interleaf / QuickSilver (through SDL Trados 2007) PageMaker (through SDL Trados 2007) 18

19 Supported file types Software Java Resources DLLs, Executables (through SDL Passolo) Microsoft.NET Resources Mark-up formats HTML Custom XML XLIFF OASIS DITA, DocBook, and W3C ITS compliant XML SGML (through SDL Trados 2007) 19

20 Supported file types Text-only formats Delimited text files Custom text formats through freely-definable regular expressions filter PDF Bilingual formats DOC/X (SDL Trados) TTX (SDL Trados) ITD (SDLX) SDLXLIFF For all file formats various settings are available under: Tools > Options > File types 20

21 Pre-production Detailed view

22 Creating Translation Memories SDL Trados Studio General information Fields and settings (optional) Language resources (optional) Name, description, copyright Languages Character-based concordance search Text or List fields Settings Recognize dates Recognize times Recognize numbers Recognize acronyms Recognize variables Recognize measurements Variable list Abbreviation list Ordinal follower list Segmentation rules SDLTM If product names and proper names are added to the variable list they will be treated as placeables during translation. The TM needs to be re-indexed if language resources have been added or modified. 22

23 Upgrading Translation Memories SDL Trados Studio TMX Upgrade Translation Memories TMW MDB Output TMs Upgrade settings Location TM settings Compatibility Fields Language resources SDLTM Several TMs can be upgraded at once. In order to leverage the context, TTX and ITD files can be imported into a SDLTM. 23

24 Upgrading Tag settings files SDL Trados Studio INI Upgrade tag settings files Create new file type for XML Import INI / ANL SDLFILETYPE ANL Tools > Options > File Types > New 24

25 Aligning Translated Documents SDL WinAlign Source language 100% Create alignment project Align project Verify alignment Export TMX Target language Languages File format Project files Parameters Export options Align file pair Align project View statistics Disconnect units Commit units Split/merge units Edit units Re-align Mark as complete Convert to supported file format Check formatting Hide text Don t forget to save the alignment project (PJT). The exported TMX file can be imported into a translation memory. WinAlign can be started from the Home view via the button Align translated documents. 25

26 Generate AutoSuggest dictionaries SDL Trados Studio Generate SDLTM or TMX file Settings BPM A TM with at least 25,000 translation units is required to generate an AutoSuggest dictionary. AutoSuggest generation process can run in the background. AutoSuggest dictionaries are not updated during translation. 26

27 Creating Termbases SDL MultiTerm What information is needed in addition to source and target term? Add as little fields as possible and as many as necessary Which field describes the concept (entry level)? Which field relates to the whole language (index level) and which one to a specific term (term level) Specify Termbase definition Add general information Add fields Specify entry structure SDLTB Create new termbase definition Use predefined termbase template Existing termbase definition Existing termbase Name Description Copyright Index fields = languages Descriptive fields Status, Note, Context, Source Type: Text, Picklist, Multimedia Entry level Index level Term level The predefined termbase templates can be adjusted and extended during termbase creation. 27

28 Converting glossaries SDL MultiTerm convert SDL MultiTerm Create termbase Convert Based on termbase definition (XDT) CSV, TXT, XLS/X, TBX Map imported information to termbase structure Convert Import terms SDLTB Into existing or new termbase When importing into existing glossaries: Make sure that column headers in the glossary to be converted match the field names defined in the MultiTerm termbase. 28

29 Extracting terminology SDL MultiTerm Extract Monolingual Create project Extract term candidates Validate term candidates Export SDLTB Bilingual (TMX, TXT, TTX) Project name Termbase Language(s) Documents Learning termbase Settings Stopword list Statistical vs. linguistic terminology extraction Accept/reject/modify Sort alphabetically Use concordances Add new terms Add translations Add additional information Add to stopword list MultiTerm termbase MultiTerm XML Tab-delimited XML, TXT SDL MultiTerm Extract: Statistical extraction / Supports all languages SDL PhraseFinder: Linguistic extraction / Supports English, French, German, Italian, Spanish, Dutch and Portuguese 29

30 Pseudo-translating documents SDL Trados Studio Create project Pseudotranslate Verify files DOC/X, PPT/X, INX, IDML, HTML, XML Select Pseudotranslation for preparation Specify pseudotranslation options Convert to SDLXLIFF Pseudo-translate Back conversion to original file format Verify pseudo-translated files DOC/X, PPT/X, INX, IDML, HTML, XML Test your documents for potential problems before starting the actual translation project: file conversion issues, inaccessible text, font or encoding issues, text expansion. 30

31 Preparing Bilingual MS Word files (DOC/X) for SDL Trados Studio 2011 Preparation in SDL Trados 2007 Translator s Workbench Translation / review in SDL Trados Studio 2011 New! Remember to select Segment unknown sentences when preparing files in SDL Trados 2007 Translator s Workbench. 31

32 Project round-trip Detailed view

33 Preparing a Translation Project in SDL Trados Studio 2011 Preproduction & file preparation Project creation Project preparation Task assignment Convert to supported file format Check formatting Hide text Project information Languages Files Source files Reference files Localizable files Merge files Translation Memories Termbases AutoSuggest dictionaries QA settings Convert to translatable format Copy to target languages Analyze Pre-translate Create project Translation Memory Apply PerfectMatch Read reports Prepare quote Schedule project Package creation Via or FTP You might want to pseudo-translate and test your files before starting the translation project. You can use project templates to speed-up the project creation. 33

34 Assigning the Translation Task via Project Packages Create project package From Projects view From Files view Send via or FTP SDLPPX ZIP! The project package also contains the project settings, i.e. file type settings, QA Checker and terminology verification settings 34

35 Translating Project Package files (Translator s perspective) SDLPPX Open package Translation Create return package SDLRPX Import local project Verify reports Open files Confirm translations Add comments Preview Display filter Spell checking (F7) QA verification (F8) Terminology verification From Projects view From files view (part delivery) Send via or FTP Make sure all translations are confirmed before creating the return package! 35

36 Delivering the Translated Project Packages (Translator s perspective) Create return package SDLXLIFF SDLRPX From Projects view From files view (part delivery) Send via or FTP The return package only contains the translated SDLXLIFF files. Note: You can also do a part delivery 36

37 Verifying the Return Package Contents Create project package SDLPPX For reviewer Open package SDLRPX Verify package contents Import translated documents Review Sign-off Open for review Spell checking Tag Verification QA Checking Terminology verification Open for sign-off Make sure that all documents returned by the translator are 100% translation approved. 37

38 Assigning the review task via Project Packages Create project package SDLPPX From Projects view From files view (part delivery) Send via or FTP The project package also contains the project settings, i.e. file type settings, QA Checker and terminology verification settings. 38

39 SDLXLIFF Converter for MS Office MS Word-based review of translated documents New! Convert Review Convert SDLXLIFF DOCX DOCX SDLXLIFF SDLXLIFF Converter Add files / Load files from project Set output options Track changes Add comments SDLXLIFF Converter Set import options Update segment status SDLPROJ Recommended workflow if reviewer is not equipped with SDL Trados Studio 2011 Note: Do not delete <pt> tags in MS Word during review 39

40 Reviewing Project Package files (Reviewer s Perspective) SDLPPX Open package Review Create return package SDLRPX Import local project Verify reports Open files Approve / reject translations Add comments Preview Display filter Spell checking (F7) QA Verification (F8) Terminology verification From projects view From files view (part delivery) Note: Make sure all translations are approved before creating the return package! You can also do a part delivery 40

41 Delivering the Reviewed Project Packages (Reviewer s perspective) Create return package From Projects view From Files view (part delivery) Send via or FTP SDLRPX The return package only contains the translated SDLXLIFF files! Note: You can also do a part delivery 41

42 Verifying the Return Package Contents and Finalizing the Project Open package Sign-off Project finalization SDLRPX Verify package contents Import reviewed documents Open for sign-off Track changes Spell checking Filter comments Tag Verification QA Checking Terminology verification Update TMs Update TBs Save translated files Export files Make sure that all documents are 100% translation signed-off! 42

43 Managing Projects with Project Server

44 Managing Projects with Project Server Intranet Firewall Internet Project Project Server Finalize Project managers can track the project status in real-time Tasks can quickly be re-assigned The project can be updated during runtime No packages need to be send around 44

45 Translation Processes Detailed view

46 Working With Comments SDLRPX Add comments Document Segment Selection Display filter > Segments with comments Edit comments Delete comments The display filter can be found under View > Toolbars > Display filter. Add conventions for using comments to translation guidelines. 46

47 Working with Track Changes New! SDLRPX Sign-off Project finalization Review documents with track changes Open for sign-off Display filter > Segments with track changes Accept / reject change Add comments Update TMs Update TBs Save translated files Export files Tracked changes from MS Word can be imported when using the SDLXLIFF converter for MS Word! The display filter can be found under View > Toolbars > Display filter. 47

48 Using SDL PerfectMatch (PM) for Update Projects New! Preproduction & file preparation Project creation Project preparation Pre-translation matching paragraphs Match indicator PM Segments locked Segments signed-off Convert to supported file format Check formatting Hide text Project information Languages Files Source files Reference files Localizable files Merge files Translation Memories Termbases AutoSuggest dictionaries QA settings Convert to translatable format Copy to target languages Analyze Pre-translate Create project TM Apply PerfectMatch Add proofread bilingual documents (SDLXLIFF, TTX, ITD) Read reports Prepare quote Schedule project No need to review segments pre-translated with Perfect Matches! Can be used for follow-up projects or intermediate project updates! Prerequisite: New content to large extent identical to previous project. 48

49 Questions?

50 How was your SDL Trados Training today? Please fill in the online feedback form to help us to make our training (even) better:

51 Thank you very much for your attention!

52 Copyright SDL plc. All rights reserved. All company names, brand names, trademarks, service marks, images and logos are the property of their respective owners. This presentation and its content are SDL confidential unless otherwise specified, and may not be copied, used or distributed except as authorised by SDL. Illustrations and concepts copyright 2011 by Loctimize GmbH. All rights reserved. 52

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