Promotion and Tenure Document. Teachers College. Department of Special Education

Transcription

1 Promotion and Tenure Document Teachers College Department of Special Education EFFECTIVE FOR APPROVED BY DEPARTMENT: October 16, 2013 APPROVED BY COLLEGE: November 7, 2013 APPROVED BY UNIVERSITY P&T: March 28, 2014

2 2 BALL STATE UNIVERSITY Department of Special Education POLICIES, PROCEDURES, AND CRITERIA FOR PROMOTION AND TENURE Table of Contents Approved by Department: October 16, 2013 Approved by the College: November 7, 2013 Approved by the University: Preamble 3 Preface. 3 Section I: Guidelines 3 Section II: Definitions Section III: Committee Structure and Function 5-8 Committee Membership Committee Responsibilities.. 8 Section IV: Policy Statements Tenure Promotion Materials to be presented. 15 Section V: Academic Rank Assistant Professor Associate Professor Professor.. 16 Section VI: Procedures Tenure. 16 Promotion Evaluation of Candidate s Contributions 19 Section VII: Reconsideration and Appeal.. 20 Appendix A: Promotion/Tenure Attestation. 21 Appendix B: Promotion/Tenure Evaluation Instrument Appendix C: Evaluation of Teaching Policy Appendix D: Course Evaluation Form Appendix E: Policies and Procedures for the Use of Supplemental External Letters of of Scholarship in Promotion to Professor

3 3 Preamble All parties involved are encouraged to familiarize themselves with the rights, responsibilities, and procedures that are outlined in the University, College, and Department promotion and tenure documents. [From University Promotion and Tenure Template, April 2000] Preface: This document reflects policies, procedures, and criteria for promotion and tenure as described in Teachers College Promotion and Tenure Documents and the current Ball State University s Faculty and Professional Personnel Handbook, Section II (Promotion and Tenure). Both documents are located in the office of the Department of Special Education. It is the faculty member s responsibility to be familiar with the Department of Special Education Promotion and Tenure Document. If there are questions regarding the Department of Special Education Promotion and Tenure Document by a faculty member, then, the questions should be submitted in writing to the chair of the Department of Special Education Promotion and Tenure Committee. First year faculty are required to read, sign, and date that they understand the Department of Special Education Promotion and Tenure policies, procedures, and criteria for promotion and tenure (see Appendix A). I. Guidelines [From Faculty Handbook, Section II, Guidelines for Promotion and Tenure] 1. The evaluation of a faculty member s eligibility for promotion or tenure shall be conducted in light of the University Mission Statement and shall be based on evidence of a continuing pattern of achievement throughout the faculty member s professional career in the following areas: 1.1 Teaching. 1.2 Scholarship. 1.3 Service in a professional capacity. 2. Promotion to Associate Professor and the tenure decision will be aligned and occur in year seven. 2.1 A candidate may apply early for tenure and promotion to Associate Professor once in either year five or six. 3. If an individual enters employment at the university at the rank of Associate Professor or above and working toward tenure, the tenure process is followed. Promotion to Professor is not part of the process.

4 4 4. Experiential Learning in all its forms (internships, field trips, practica, student teaching, study abroad, immersive learning projects, etc.) is and has been a hallmark of a Ball State University education. Faculty who lead these types of activities should receive consideration for their involvement as they contribute to the established standards for Teaching, Scholarship and Service. II. Definitions [From Faculty Handbook, Section II, Definitions] 1. Department and departmental refers to the Department of Special Education. 2. College or collegiate refers to Teachers College. 3. Reconsideration is the act whereby a candidate may request that an initial decision by the department, college, or Provost be re-examined. The candidate must ask, in writing, for the reconsideration within ten (10) calendar days following the date of the faculty member s receipt of the written recommendation adversely affecting him or her following the guidelines of Section VII, Right of Reconsideration, of the University Promotion and Tenure Document. 4. Appeal refers to the action taken by the appellant when the outcome of the department, college, or Provost reconsideration is the same as the original recommendation. An appeal may be filed without following the reconsideration process. Appeals examine the process followed and not the content of materials. 5. Working days are those days when Ball State University administrative offices are open. 6. Calendar days are the days which appear on a calendar, including Saturday, Sunday and holidays. They do not relate to the Ball State academic schedule or calendar. 7. Tenure-track faculty are those faculty who are currently in the seven year probationary tenure period. 8. Tenured faculty are those faculty who have been granted tenure.

5 5 9. Scholarship is the process of attaining new knowledge, creating a new work, or re-creating/interpreting existing works, and disseminating the results. This generally takes the form of appropriate peer reviewed publications, presentations of exhibits, creative endeavors, and grant proposals. Scholarship can occur in four areas: discovery, integration, application, and teaching. 9.1 The scholarship of discovery is traditional research and creative endeavors that pursue and contribute to new knowledge for its own sake. 9.2 The scholarship of integration makes connections across disciplines bringing together isolated knowledge from two or more disciplines or fields to create new insights and understanding. 9.3 The scholarship of application applies knowledge to address significant societal issues. 9.4 The scholarship of teaching studies the development of knowledge. skill, mind, character, and/or ability of others. III. Committee Structure and Function 1. Committee Membership 1.1 All faculty members holding permanent appointments and tenure in the department who are not candidates for promotion in the current academic year are automatically identified as potential members of the Special Education Promotion and Tenure Committee. Any individual so elected who later becomes a candidate for promotion must resign from the committee Membership on the Special Education Promotion and Tenure Committee shall be in compliance with the University anti-nepotism policy Anti-Nepotism Policy and Procedures for Faculty and Professional Personnel in the Faculty Handbook The committee shall consist of four eligible faculty members (three members and one alternate member), elected at a regular faculty meeting at the beginning of the Spring semester for the following academic year. The electorate shall consist of tenure-track and tenured faculty members within the department.

6 The departmental committee shall consist of tenured faculty only If sufficient number of tenured faculty is not available, the department P&T committee and department chair will propose a solution to the Dean of Teachers College, including but not limited to, using tenured faculty from other departments. All committee members should be qualified to evaluate the candidate s credentials. 1.2 The department chair will serve as an ex-officio non-voting member of the committee. 1.3 The names of the four faculty members (i.e., three committee members and an alternate) receiving the highest number of votes shall be forwarded to the Office of the Dean. These names shall be placed before the total faculty for selection of a single departmental representative and an alternate to serve on the Teachers College Promotion and Tenure Committee. Persons elected to a two-year term on the College Promotion and Tenure Committee will automatically serve a second year on the departmental committee. Only tenured faculty may serve on the Teachers College Promotion and Tenure Committee. 1.4 The member selected to serve as departmental representative to the Teachers College Promotion and Tenure Committee shall also serve as chairperson of the Special Education Department Promotion and Tenure Committee. 1.5 The Special Education Promotion and Tenure Committee, with the exception of the department chair, shall serve for one academic year or until all business and issues initiated in that specific year are resolved. (Exception noted in 1.3) 1.6 Voting Privileges 1.61 The department chair or her/his designee is an ex-officio non-voting member. If the department chair is a candidate for promotion, then he/she shall not participate in his or her ex-officio capacity during the deliberations of promotion to the same rank The alternate serves when a committee member must recuse him/herself, or, in the event of the resignation of a committee member.

7 7 1.7 Committee Recommendations 1.71 Confidentiality will be maintained in communication with persons other than committee members All reports or recommendations of the Special Education Promotion and Tenure Committee will be made in writing to the department chair and committee and to the affected faculty member All information either supportive or non-supportive must be documented and signed by any persons submitting information to the committee members and/or department chair. Within ten (10) days of receiving any information, the department chair will notify the person affected The candidate will receive notification of committee decisions verbally and in writing prior to the committee s recommendation being forwarded to the department chair. 1.8 A motion to recommend promotion or tenure for each candidate will be made. All motions will be positive. Support of a recommendation for promotion or tenure requires a simple majority vote of the voting committee members, which is two out of three votes. (Exception noted in 2.2) 1.81 Concrete evidence of strengths as outlined in Section IV herein below must be submitted by the candidate before an approval vote can be recommended by the departmental promotion and tenure committee When a non-approval vote on promotion occurs, the committee shall provide that faculty member with a written statement delineating his or her strengths and weaknesses in each of the areas of (a) teaching, (b) scholarship, and (c) service in a professional capacity Tenure track faculty will receive a written statement of strengths and weaknesses. 1.9 Voting will be by written ballot An alphabetical listing of candidates for promotion will be forwarded to the Dean.

8 8 2. Committee Responsibilities 2.1 Development of Policies and Procedures 2.11 The Special Education Promotion and Tenure Committee, or a subcommittee thereof, will be responsible for developing policies relating to criteria and procedures Such policies and procedures are subject to a vote of approval, prior to implementation, by a two thirds majority of the departmental faculty holding permanent appointments, and approved by both the Teachers College and University Promotion and Tenure Committees. 2.2 A quorum for consideration of faculty tenure or promotion is the full membership of the committee (3). 2.3 Minutes of each committee meeting will be approved at the next committee meeting and filed with the department chair. IV. Policy Statements 1. Tenure 1.1 Faculty and eligible professional personnel shall be evaluated in the light of the University Mission Statement. [From Faculty Handbook, Section III, Policy Statements]. 1.2 If a faculty member is hired at the rank of Associate Professor without tenure, the tenure process is followed. Promotion to Professor is not tied to the tenure process. 1.3 No later than February 15 of each academic year, the department will send a letter to the Provost and Vice President for Academic Affairs, via the Academic Dean, and the faculty member, setting forth the status of each tenure-track faculty member with respect to his or her fulfillment of the conditions of appointment and any matter pertaining to the quality of his or her performance. This letter will contain the recommendations of the Chairperson of the Department of Special Education and the Dean of Teachers College Before the end of each academic year prior to year seven, the Provost and Vice President for Academic Affairs will notify each tenure-track faculty member in writing as to the University s official assessment of his or her status with

9 9 regard to progress toward tenure. The contents of the letter will reflect: The University s official record of the individual s status with respect to fulfillment of specific conditions of employment which were stated in the letter of employment; The University s assessment of the individual s performance and progress toward tenure; and In years one through six, three decisions are possible: satisfactory progress, unsatisfactory progress, or termination. If the members of the department committee wish to recommend termination of the appointment of a tenure-track faculty member at the end of any academic year during the probationary period, a letter to that effect shall be filed in the office of the Provost and Vice President for Academic Affairs at least two weeks in advance of the final date set forth in below for giving written notice of non-reappointment or of intention not to recommend reappointment to the Board of Trustees. The letter must contain the recommendation of the Dean of Teachers College Tenure and promotion to Associate Professor are aligned The tenure and promotion to Associate Professor decision will be made in the seventh year The recommendation will be to grant tenure and promotion to Associate Professor at the end of the year or a recommendation to terminate the faculty member at the end of the following year A faculty member may request consideration for early tenure and promotion to Associate Professor one time, either in

10 10 year five or six, without penalty of dismissal if not granted. If approved, tenure and promotion to Associate Professor will be granted at the end of the year. If not approved, the faculty member will continue in the tenure and promotion process A pre-tenure recommendation will be made by the department, department chairperson, and the College Promotion and Tenure Committee to the Dean of Teachers College at a midpoint during the probationary period (typically during the fourth year of the probationary period). That recommendation will be satisfactory progress, unsatisfactory progress, or termination, recorded on the Teachers College Pre-Tenure, Tenure, and Promotion Recommendation Form along with the vote count A tenure recommendation will be made by the Department Promotion and Tenure Committee, Department Chairperson, College Promotion and Tenure Committee, Academic Dean, and the Provost and Vice President for Academic Affairs at least one year prior to the end of a faculty member s probationary period. At all levels that recommendation will be either a recommendation to grant tenure at the end of the following year or recommendation to terminate the faculty member at the end of the following year. At each level of department and college review, the recommendation will be recorded on the Teachers College Pre-Tenure, Tenure, and Promotion Recommendation Form along with the vote count The following are necessary prerequisites in order to be eligible for tenure: The faculty member must have satisfied any specific conditions of employment set forth in his or her letter of appointment; The faculty member must have received a positive tenure recommendation from his or her academic department; and There must be available significant evidence of excellent performance by the faculty member, and there must be the expectation for a continuance of such in the future.

11 The faculty member meets qualifications to be promoted to Associate Professor. 1.4 The Department P&T Committee will make an annual recommendation to the Dean of Teachers College on progress toward tenure or tenure track faculty members. After the department P&T committee s determination, a recommendation letter that reviews the candidate s determination will include and follow the process outlined below: 1.41 The Department P&T Committee Chair will write a recommendation letter that reviews the candidate s strengths and weaknesses and areas for improvement The letter will be forwarded to the Dean of Teachers College after all departmental deliberations are complete The department chair may agree or disagree in writing with the department P&T committee s recommendation Upon request from the faculty member, the department P&T chair will meet with the faculty member to discuss and clarify the content of the letter. At any other step in the tenure process (department chairperson if his or her recommendation is different from the Department Promotion and Tenure Committee; College Promotion and Tenure Committee; academic dean; Provost and Vice President for Academic Affairs) the first committee or individual not recommending satisfactory progress for a faculty member shall provide that faculty member with a written statement delineating his or her strengths and weaknesses in each of the areas of 1) teaching, 2) scholarship, and 3) service in a professional capacity. The committee or individual may also suggest areas for improvement. 1.5 Vote counts shall accompany any final recommendations. 1.6 Tenure may be attained only through official action by the Board of Trustees of the University. The Board will make its decision after receiving and reviewing the recommendations of the department, Academic Dean, Provost and Vice President for Academic Affairs, and the President, but the Board will not be bound to follow any of said recommendations.

12 Notice of non-reappointment, or of intention not to recommend to the Board of Trustees, shall be given to the faculty member in writing in accordance with the following standards: 1.71 Not later than March 1 of the first academic year of service, if the appointment is to expire on the day the spring semester closes; or, if a one-year appointment terminates during an academic year, at least three months in advance of its termination; 1.72 Not later than December 15 of the second academic year of service, if the appointment is to expire on the day the spring semester closes; or, if an initial two-year appointment terminates during an academic year, at least six months in advance of its termination; 1.73 At least twelve months before the expiration of an appointment after two or more years in the institution. 1.8 All regular full-time faculty members not yet awarded tenure will be considered for progress toward tenure. 1.9 All candidates for tenure shall submit a Notebook of Professional Evidence. A three-ring notebook shall be used to organize the professional evidence. Dividers shall be used to classify and structure the evidence submitted for teaching; scholarship, and service in a professional capacity Credentials will take the form of a professional vitae for the tenurable year or the year in which progress toward tenure is being considered. The reporting of scholarship and service activities in the vitae must include a statement demonstrating how such activities support the departmental goals and emphases. (See VI. 2.2 and VI. 2.3 below.) In addition, a comprehensive professional vitae (including work completed prior to employment at Ball State University) must be submitted It is expected that each faculty member will publish one article in a refereed journal per year while working toward tenure. In addition, one refereed state/national/international presentation per year is expected during the progress toward tenure years. Those expectations will be in effect beginning with the second year of employment (i.e., two presentations and one published article in a refereed journal). During the first year of employment, candidates

13 13 2. Promotion for tenure shall prepare a plan for research projects and include in notebook. Faculty must have a minimum of three articles in refereed journals published and/or in-press by the fourth annual review for tenure. A minimum of six anonymous peer refereed articles must be in-press or published by the sixth year review. NOTE: Book reviews, book chapters, book chapters in edited books, position papers, white papers, and conference proceedings are not considered by the department as refereed journal articles A letter indicating that a journal article is in-press will constitute satisfactory evidence. A letter indicating acceptance will constitute satisfactory evidence for a presentation Productivity is evaluated every year. An article is counted for the year in which it is published and/or the year it is first indicated as in-press by the publisher. A presentation is counted for the year it is presented All notebooks must be received by the Department Promotion and Tenure Committee on or before the date set by the Teachers College Promotion and Tenure Committee. Work accomplished before hiring at Ball State, as well as work accomplished while a faculty member at Ball State, will be considered in tenure deliberations. It is understood that greater attention and significance will be given to the work accomplished during the appointment at Ball State. Although prior refereed journal publications will be considered, the expectation is that nontenured faculty will publish, on average, a minimum of one refereed article per year after being hired at Ball State University in a tenuretrack faculty position. The evidence must demonstrate a record of continuous activity. 2.1 Faculty and eligible professional personnel shall be evaluated in the light of the University Mission Statement. [From Faculty Handbook, Section III, Policy Statements] 2.2 Any department member or eligible professional personnel member has the right to present herself or himself to the Department Promotion and Tenure Committee for consideration for promotion to Associate Professor after the fourth tenure credible year. A request for consideration for promotion to

14 14 Professor can be made any time after achieving the rank of Associate Professor. 2.3 All regular full-time faculty members who meet the requirements or rank as stated in the current Faculty and Professional Personnel Handbook (Section III Promotion and Tenure) must be considered eligible for promotion. 2.4 At any other step in the promotion process (Department Promotion and Tenure Committee; department chairperson; College Promotion and Tenure Committee; Dean of Teachers College; Provost and Vice President for Academic Affairs) the first committee or individual not recommending a faculty member favorably for promotion shall provide that faculty member with a written statement delineating his or her strengths and weaknesses in each of the areas of 1) teaching, 2) scholarship, and 3) service in a professional capacity. The committee or individual may also suggest areas for improvement. All candidates for promotion will be informed of the department committee s recommendation by a letter written by the committee chair that will include an evaluation of strengths and weaknesses in the areas of teaching, scholarship, and service. 2.5 Vote counts shall accompany any final recommendations. 2.6 All candidates for promotion will submit a Notebook of Professional Evidence. This evidence will be classified and structured in accordance with the guidelines developed and approved by the Teacher College Promotion and Tenure Policies Committee. 2.7 Candidates for promotion to professor must submit at least two external review letters addressing the candidate s contribution to scholarship. See Appendix E for procedures. 2.8 For the candidate to be considered for promotion, the notebook must be received by the Department Promotion and Tenure Committee on or before the date set by the Department Promotion and Tenure Committee and before the date set by the College Promotion and Tenure Committee. Work accomplished before being employed at Ball State, as well as work accomplished while a faculty member at Ball State, will be considered in promotion deliberations. It is understood that greater attention and significance will be given to the work accomplished

15 15 during the appointment at Ball State. The evidence must demonstrate a record of continuous activity. 2.9 The attached document Department of Special Education Promotion/Tenure Evaluation Instrument (Appendix B) will provide the criteria format for all promotion deliberations. 3. Materials to be presented for Promotion and Tenure V. Academic Rank 3.1 Materials shall be presented to the Department Promotion and Tenure Committee by individual faculty members according to the guidelines in Section IV (above) Evidence submitted for teaching, scholarship, and service in a professional capacity should offer a context for evaluation. Introductory summaries highlighting contributions to innovative teaching practices, the integration of scholarship into teaching/service and the impact of the scholarship on the field of study, and the total scope of service to the profession and the university should be included. 3.2 The use of personnel and promotion and tenure files of an individual faculty member shall be in compliance with the Faculty Handbook, Section III (Policy Statements for Materials to be Presented for Promotion and Tenure Purposes) and the Teachers College Promotion and Tenure Document, Section IV, item There are three basic academic ranks: Assistant Professor, Associate Professor, and Professor. Qualifications for each rank are: 1.1 Assistant Professor 1.11 Evidence of quality performance as a teacher or practitioner in the specialty in which the candidate is hired Evidence of the potential for scholarship Evidence of participation in professional organizations. 1.2 Associate Professor

16 Evidence of consistently excellent teaching Evidence of quality contributions to one s specialty through scholarship Evidence of quality contributions in the capacity of professional service. 1.3 Professor 1.31 Evidence of outstanding contributions in one of the following: teaching, scholarship, or service in a professional capacity Evidence of a continuing record of excellence in teaching Evidence of significant contribution to one s specialty through scholarship Evidence of significant contributions in the capacity of professional service. VI. Procedures 1. Tenure 1.1 The attached document Department of Special Education Promotion/Tenure Evaluation Instrument (Appendix B) will provide the criteria format for all tenure deliberations. Options for tenure include: 2. Promotion 1. satisfactory progress toward tenure 2. unsatisfactory progress toward tenure 3. dismissal/termination 2.1 Evidence of Teaching Performance The Department of Special Education Promotion and Tenure Committee recognizes the complexity of evaluating teaching. Consequently, several sources of information will be considered in the evaluation of teaching performance Candidates for promotion must submit student evaluations, except under the special conditions described in the

17 17 Evaluation of Teaching Policy of the Department of Special Education (Appendix C). The submission of multiple sources of evidence of teaching excellence is strongly encouraged to provide a comprehensive evaluation Other student evaluations may be completed using an instrument of the candidate s own choice or design Significant contributions to pedagogy through original course development products and activities. The Department Chair and/or peer(s) selected by the candidate will rate the candidate s evidence in this category on a five point scale with 5 being highly significant and 1 being insignificant Chair evaluation of teaching and/or examinations Peer evaluations: It is recommended that peer evaluations be systematically conducted of teaching, syllabi, examinations and other indices of teaching excellence Course evaluation must include at minimum an appropriate measure of central tendency (i.e., mean, median, or mode) in addition to analysis and interpretation of teaching performance data Other 2.2 Evidence of Scholarship Four areas of scholarship are recognized: discovery, integration, application, and teaching. Faculty are not required to participate in each of these for promotion and tenure. Evidence of scholarship will be evaluated for appropriateness with respect to departmental goals and emphases. That is, it must contribute in some reasonable way to scientific, technological, instructional, administrative, or other professional practices related to the field of special education Evidence of research Self-conducted University sponsored Sponsored by outside agency

18 Publications, Creative Endeavors, or Other Scholarly Productivity Refereed articles published Books published Refereed papers presented Invited papers presented Book chapters published. 2.3 Service in a Professional Capacity Service in a professional capacity will be evaluated for appropriateness with respect to departmental goals and emphases. (See VI. 2.2 above) 2.31 Student Services Advisement Sponsorship of organizations Thesis, dissertation committee, creative projects, research papers, graduate course papers and independent studies when not a part of instructional loads Other 2.32 Consultation Services Speeches and special workshops presented but not given as part of instructional load Administrative responsibilities Other 2.33 University Service Committee membership

19 Faculty seminars and lectures presented Grants awarded Other 2.34 Community Services Community activities Board membership Membership in service organizations Public lectures presented Other 3. Evaluation of Candidate s Contributions 3.1 Rating of candidates for promotion shall be accomplished by utilizing instructions included in the Department of Special Education Promotion/Tenure Evaluation Instrument. 3.2 Curriculum Vitae submitted shall follow the APA reference citation format The Department of Special Education Promotion and Tenure Committee will provide candidates a preliminary review and feedback about the format of the vita for promotion and tenure. All vita and promotion notebooks are due in to the departmental promotion and tenure committee on the Monday of the ninth week of fall semester. The exact date will be determined based on the Teachers College Promotion and Tenure Calendar. Final promotion and tenure vita and materials are due the first day of Spring Semester. 3.3 Candidates for promotion and tenure must clearly demonstrate excellence in teaching, scholarship, and service in a professional capacity.

20 20 VII. Reconsideration and Appeal 1. Reconsideration is the act whereby a candidate may request that an initial decision by the department, college or Provost be re-examined. The candidate must ask, in writing, for the reconsideration within ten (10) calendar days following the date for the faculty member s receipt of the written recommendation adversely affecting him or her following the guidelines of Section VII, Right of Reconsideration, of the University Promotion and Tenure Document. 2. Appeal refers to action taken by the appellant when the outcome of the department, college, or Provost reconsideration is the same as the original recommendation. An appeal may be filed without following the reconsideration process. Appeals examine the process followed and not the content of materials. 3. No one my serve to hear an appeal who has demonstrated conflict of interest such as pervious involvement with the case, assignment to the same academic department or administrative area as nay of the principals in the case, business involvement, or relationship to any of the principals. Decisions regarding such conflicts shall be made by the committee chairperson. 4. Appeal from adverse decision will follow college P&T document and then university P&T document (University P&T document, Section VIII Right of Appeal).

21 Appendix A 21 DEPARTMENT OF SPECIAL EDUCATION PROMOTION/TENURE ATTESTATION I have reviewed and read the Department of Special Education Promotion and Tenure Document. By signing below, I am indicating that I understand the Department of Special Education Promotion and Tenure policies, procedures, and criteria for promotion and tenure. I also understand that if I have questions regarding the Department of Special Education Promotion and Tenure policies, procedures, and criteria for promotion and tenure, now or in the future, that I will need to submit my questions in writing to the chair of the Department of Special Education Promotion and Tenure Committee. Faculty Name (Printed) Date Faculty Signature Chair, P & T Committee (Printed) Date Chair, P & T Committee (Signature)

22 22 Appendix B DEPARTMENT OF SPECIAL EDUCATION PROMOTION/TENURE EVALUATION INSTRUMENT The evidence submitted by the candidates to the departmental Promotion and Tenure Committee will be rated by each member of the committee. Each section to be rated will be assigned a number from 1 through 5, with 5 representing the highest degree of excellence, 1 representing a paucity of excellence (or no evidence) and 3 representing the minimum criterion of acceptable performance. The ratings of Section I, II, and III will be summed to obtain a composite rating. In the absence of additional supportive evidence for sections I, II, III, a candidate who obtains a composite rating below 9 will not receive a letter recommending promotion and/or satisfactory progress toward tenure for the current year. SECTION I Evidence of outstanding teaching SECTION II SECTION III Evidence of scholarship Evidence of service in a professional capacity Name of Candidate Composite Rating Date of Action Signature of SPCED P & T Committee Chair Signature of Department Chair

23 23 Appendix C Evaluation of Teaching Policy 1. Probationary (Tenure Track) Faculty: 1.1 All courses taught must be evaluated each semester. Course load is defined as both traditional courses, distance courses, and student teaching/practica assignments. The approved University evaluation procedures must be used. 1.2 When submitting the progress toward tenure and/or promotion notebook, evaluation data must include student ratings of teaching performance. The online rating instrument must include the items listed in Appendix D. 1.3 Evaluation data specified in 1.2 must be supplemented by at least one Chair or peer evaluation of teaching per year and included in the progress toward tenure and/or promotion notebook. 1.4 In addition, each faculty member s teaching shall be evaluated by at least one of the following means each year: 1.41 Peer review of teaching, such as classroom visitation, evaluation of syllabi, examinations and other classroom materials Additional Chairperson review of teaching, such as classroom visitations, evaluation of syllabi, or evaluation of examinations Peer and Chairperson review of the teaching portfolio. 1.5 Student ratings of teaching must be collected using the following procedures: 1.51 Ball State University requires the use of Digital Measures for online course evaluations. Faculty are responsible for becoming familiar with the online course evaluation process and for printing course evaluation reports All course evaluation reports must include both quantitative and qualitative data and be incorporated into the three-ring notebook of professional evidence. Statistics should include Mean/Average, Standard Deviation, and Range Faculty must keep hard copies of all evaluations of courses they

24 24 have taught The Chairperson will review all course evaluations each semester and at his or her discretion will meet with faculty to review and discuss teaching performance data. 2. Tenured Faculty Seeking Promotion from Associate to Full. 2.1 Consistent with the Department of Special Education Evaluation of Teaching Policy all courses taught must be evaluated each semester. Course load is defined as both traditional courses, distance courses, and student teaching/practica assignments. The approved University evaluation procedures must be used. 2.2 When submitting the promotion notebook, evaluation data must include student ratings of teaching performance. The online rating instrument must include the items listed in Appendix D. 2.3 Evaluation data specified in 2.2 must be supplemented by at least one Chair or peer evaluation of teaching per year since being promoted to Associate Professor. The yearly Chair or peer evaluation of teaching must be included in the promotion notebook. 2.4 In addition, each faculty member s teaching shall be evaluated by at least one of the following means each year since promotion to Associate Professor: 2.41 Peer review of teaching, such as classroom visitation, evaluation of syllabi, examinations and other classroom materials Additional Chairperson review of teaching, such as classroom visitations, evaluation of syllabi, or evaluation of examinations Peer and Chairperson review of the teaching portfolio. 2.5 The information from 2.41, 2.42, or 2.43 must be included in the promotion notebook. 2.6 Student ratings of teaching must be collected using the following procedures: 2.61 Ball State University requires the use of Digital Measures for online course evaluations. Faculty are responsible for becoming

25 25 familiar with the online course evaluation process and for printing course evaluation reports All course evaluation reports since being promoted to Associate Professor must include both quantitative and qualitative data and be incorporated into the three-ring promotion notebook of professional evidence. Statistics should include Mean/Average, Standard Deviation, and Range Faculty must keep hard copies of all evaluations of courses they have taught since being promoted to Associate Professor.

26 26 Appendix D DEPARTMENT OF SPECIAL EDUCATION ONLINE COURSE EVALUATION FORM Professor s Name Date of Evaluation Course Title and Number Directions: Your response to each item below should be a number from 1 to 5. You may leave the item blank if you are unable to respond or feel that the item does not apply. Rate each item according to the following scale. STRONGLY DISAGREE STRONGLY AGREE 1. My instructor explains the course objectives clearly. STRONGLY DISAGREE STRONGLY AGREE 2. My instructor explains course content clearly. STRONGLY DISAGREE STRONGLY AGREE 3. My instructor use effective examples and illustrations. STRONGLY DISAGREE STRONGLY AGREE 4. My instructor is respectful when I have a question or comment. STRONGLY DISAGREE STRONGLY AGREE 5. My instructor provides feedback that helps me improve my performance in my the class. STRONGLY DISAGREE STRONGLY AGREE 6. My instructor is available for consultation (e.g., after class, , office hours, or by appointment). STRONGLY DISAGREE STRONGLY AGREE

27 27 7. Please provide any additional written comments on the faculty s strengths and weaknesses. 8. This course has clear objectives. STRONGLY DISAGREE STRONGLY AGREE 9. This course is effective in meeting its objectives. STRONGLY DISAGREE STRONGLY AGREE 10. This course has assignments related to the objectives of the course. STRONGLY DISAGREE STRONGLY AGREE 11. This course has a clear grading system. STRONGLY DISAGREE STRONGLY AGREE 12. This course broadens my perspective and/or knowledge. STRONGLY DISAGREE STRONGLY AGREE 13. Please provide any additional written comments on the strengths and weaknesses of the course. You may comment on such things as the use of assignments, test(s), exercises, exams, etc.

28 28 APPENDIX E Policies and Procedures for the Use of Supplemental External Letters of Review of Scholarship in Promotion to Professor Materials for promotion to professor must include two supplementary external review letters addressing the candidate s contribution in scholarship (and service, as applicable). 1. Candidate List: A candidate seeking promotion to professor shall submit to the chair of the department Promotion and Tenure Committee a list of at least five (5) potential external reviewers (i.e., not in the employ of BSU) from his/her field of study and from whom letters of review may be solicited by the Department Chair. Such letters shall provide supplementary review of the candidate s scholarship. The list must be submitted no later than the second Monday of April prior to application. The candidate shall disclose relationships, if any, between the candidate and a potential reviewer (e.g., collaborators on research/publications, advisor). 2. Department List: A second list of reviewers will be developed by the chair of the department Promotion and Tenure Committee with notification to the candidate within five (5) calendar days. At the discretion of the department, some or all of the names on the candidate s list can be placed on the department list. However, at least onehalf of contacted reviewers must come from the candidate s list. 3. Challenges by the candidate and/or department to any/all reviewer(s) on either of the two lists must be submitted in writing to the College Dean within ten (10) calendar days following the submission of the list of reviewers. The College Dean shall arbitrate any irresolvable disputes related to these lists. 4. The candidate shall provide to the Department Chair a comprehensive vita and a representative sampling of his/her work (e.g., reprints, book chapters, awards, teaching evaluations, documentation of service, grant award letters) not to exceed 100 pages (excluding vita) that can be copied and sent to reviewers. These materials must be submitted no later than the second Monday of June of the application year. 5. The Department Chair will be responsible for contacting the selected reviewers and securing the external letters. A minimum of two (2) external letters will be required before consideration of promotion to Professor can commence, but all letters received will be available for the promotion review process. 6. The candidate s credentials and the external letters will be available for review by the department Promotion and Tenure Committee in accordance with the department s promotion calendar.

29 29 7. External review letters shall be inserted and retained in the candidate s Promotion and Tenure file for use by departmental, collegiate, and in the case of an appeal university promotion and tenures committees, and by the Provost in promotion deliberations for the current year. 8. The candidate has the right to examine the content of all external review letters received. For candidate examination of these letters, a Candidate Accessible File shall be developed by the chair of the Promotion and Tenure Committee containing copies of the letters from which all letterhead, logos, signatures, and any other non-substantive text that would otherwise reveal the identity and affiliation of external reviewers has been removed. The chair of the department Promotion and Tenure Committee will notify the candidate of receipt of each of the external review letters, will assign a number to each candidate accessible copy of external review letters, and place these copies in the Candidate Accessible File. 9. The candidate has the right to respond in writing to the information contained in the letters in the Candidate Accessible File. These responses shall be included in the candidate s promotion review materials throughout all stages of the promotion review process. 10. Potential reviewers will be instructed that their name and affiliation will be removed from copies of their review letters that are viewed by the candidate. 11. All promotion review materials (credentials, external review letters, and departmental letters of support) shall be forwarded to the College Promotion and Tenure Committee if the department recommends the candidate for promotion. 12. The Candidate Accessible File will be destroyed by the chair of the department Promotion and Tenure Committee at the end of current promotion deliberations. 13. At the conclusion of deliberations for the current year, the chair of the Department Promotion and Tenure Committee will transfer the original letters to a separate confidential file in the Office of the Dean of Teachers College. Once letters are placed in this separate confidential file, they cannot be reopened for purposes of subsequent promotion deliberations at any level of consideration unless requested by the candidate.