Educator Access plus For Teachers

Transcription

1 im Educator Access plus For Teachers Skyward Educator Access Plus Rev. August 2008

2 Skyward Educator Access Plus Rev. August 2008 Table of Contents Educator Access Plus Overview... 4 What is Skyward Educator Access plus... 4 What can Skyward Educator Access do for me?... 4 How does Educator Access plus Gradebook work?... 4 Getting Started... 5 Logging In... 5 Classes... 6 Selecting Classes... 6 Display Options... 6 Student Display Options... 7 Assignment Display Options... 7 Grade Period Display Options... 8 Semester Grade Options Semester Exam... 8 Semester Grade Options Semester Average... 9 Tools... 9 Tools Drop Lowest Score Option Restore Deleted Assignments Student Groups Backup Assignment Comment Bank Assignments Adding Assignments Cloning Assignments through the Assignments Window Cloning from Existing Gradebook Editing an Assignment Deleting an Assignment Entering Comments Grades Entering Grades Mass Assign Scores Assigning Extra Credit Autoposting of Term (Six Weeks) Grades Requesting Grade Changes Instructions for Transferring Students New to the District Inquiry and Display Options Attendance Entering Attendance Attendance by name: Attendance by seating chart Modify Student Attendance... 35

3 3 Student Inquiry Options Categories Grading Codes Reports Attendance Reports Grade Reports Class Roster Information Report Grade Proof Sheets Alert Legend Excel Export Customizing a Report Printing Reports Final To Modify a Report Printing Reports Progress Reports Instructions for Clearing New Button ing Reports: Address is within Skyward Address Is Not In Skyward Updates: Report Cards Entering Citizenship Grades Entering Comment Codes... 55

4 4 EDUCATOR ACCESS PLUS OVERVIEW What is Skyward Educator Access plus? Skyward Educator Access Gradebook is an online district tool that allows teachers and administrators to easily record and track the educational progress of each student in their class. Grades and student progress can then be shared with parents and students via Skyward s Family and Student Access modules. What can Skyward Educator Access do for me? Frees up more of your time for teaching versus paperwork. Student data is automatically available to you. No need to import or export data. Secures confidential student grades and progress data. Makes the entering, maintaining and communicating of student grades and progress information less tedious and time consuming. Opens the lines of communication between teachers, parents, students and administrators. Attendance, emergency and general student information is readily available to you via the Gradebook module. You do not need to exit and open up a separate module to view these pieces of information. How does Educator Access plus Gradebook work? All of the preliminary setup is done at the district level so the system is ready to use when you walk into the classroom. Teachers login with a district appointed user name and password. Select the class(es) they want to work with. Add assignment dates for homework, projects, quizzes, etc. Enter scores for the students once the assignments are completed. All assignments and grades are ready to post to report cards once they are entered. Teachers can take attendance.

5 5 GETTING STARTED Logging In 1. Open your Web Browser. 2. Click on the link or shortcut that starts your Skyward Gradebook. The Login screen appears. 3. Enter your Login & Password. Note: For returning teachers, the username and password will be the same as last year. For new teachers, the username will be 1 st initial & last name with as password of lhisd. You can change this by clicking the Change Password link on the login page. ALL TEACHERS MUST CHANGE THEIR PASSWORDS! 4. Click Login. Note: Your screen should look like the one below. TO EXIT THE PROGRAM, YOU SHOULD RETURN TO THIS SCREEN AND CLICK EXIT. 5. Click the Educator Access tab on the top of the window. 6. Click the My Gradebook link on the left-hand side of your screen. Note: You should be taken to your Gradebook class list.

6 6 CLASSES Selecting Classes 1. A list of your classes will automatically display on the screen. Select the class you want to work with. Note: You can change the sort order by clicking the heading names in each column. 1. Select the Secondary Gradebook link to open a class s main gradebook. 2. To work with a different class, click the Classes tab and select another class from the list. Display Options From the Main Gradebook screen, click on the DISPLAY OPTIONS Tab. You may select from the dropdown menu or allow the options screen to appear on the left side of the screen. You choose the display you prefer. Click the + before Display Options to view the contents of the folder - if necessary The next section shows the setup for these options.

7 7 Student Display Options This option allows you to alter the order and appearance of the student s names on the screen. Select the Name Display you prefer. Note: Student ID & Dropped Students can be selected here. Select the sort option you want to use. Selecting the Sort by Gradesheet Sequence allows you to move individual students up or down in the gradebook. Click the Save button. You should then be returned to the Main Screen. Note: Student Display options can also be accessed through clicking the Students links in the upper left corner of the main Gradebook screen. Assignment Display Options This screen allows teachers to set the display options of the assignment columns in the main Gradebook window. Date Sequence should be Ascending. Be sure to set Maximum Score Default to 100. The display attendance is new. Click the Save Button when finished. You should then be returned to the Main Screen.

8 8 Grade Period Display Options Select the grading periods you wish to see Click the Save button. You should then be returned to the Main Screen. Semester Grade Options Semester Exam In order to setup percentages for semester exams and final averages, you need to be able to see the buckets for 3 rd and 6 th six weeks grades. This is done through your Grade Period Display Options. (Note: Only high school courses require semester exams.) Click on the Display Options Tab. Click on Grade Period Display. Click Show All buttons. Click Save. Click Save or Back to returnto the Main Screen.

9 9 Semester Exam Options Click on EX1 to enter Semester Exam grade for the first semester. Max Score = 100. Weight = 1.0 View Exam Score as: Grade Mark Click in the Score cell to type the grade. Press enter to move to the next student. Click Save when done. Semester Grade Options Semester Average On the Main Screen, click on the link in order to see your semester grade percentages and weights. If you are assigned to a campus that does not give semester exams, you will only see the 3 six weeks boxes; you will not see the area for the exam. The weights have been set by administration and cannot be changed locally. Contact your campus registrar for changes

10 10 Tools Drop Lowest Score Option Click Drop Lowest Score item Follow the instructions on the screen. Step 1: Click the Drop Lowest Score link Step 2: Select the students you want to be able to drop grades. Click Next. Step 3: Uncheck the categories you want excluded from the process. (Do not let students drop tests) Click Next.

11 11 Step 4: Preview the list of grades to be dropped. Click Process Drops. At this time, you will be given an opportunity to undo the drop. Click the Undo Drop Lowest Score. Review the listings. Click the button. This returns you to the Drop Lowest Score Process screen. Click the OR Click button to return to the Options Screen. button to return to your Gradebook. Advanced Drop Lowest Score Option

12 12 Restore Deleted Assignments Student Groups 1. Student groups can be created for sub-groups. Students can only be in only one group. Each student must be assigned to a group. In naming groups, do not violate confidentiality (Special Ed, 504, etc). This would be an excellent option for assigning students to groups for projects, research, etc. 2. When you go back to the main screen, you will notice an option to display groups. When using groups, you will not be able to see all students at once. 3. Students can be moved to another group and groups can be removed entirely. Backup This feature is not available at this time

13 13 Assignment Comment Bank This feature allows you to create your own comments to be used with assignment grades in the gradebook Click the Assignment Comment Bank option to access the Add Comment window. Enter the comment you want to use (remember, these are not the same comments that you see in the Post Grades section). You may enter/delete multiple comments. These comments will be used when entering grades for assignments. ASSIGNMENTS Adding Assignments 1. From the class display screen click the Assignments tab. 2. You may select Add Assignment from the drop down menu or click the Add button on the Assignments window. 3. Select one of the assignment category codes listed in the drop down menu. Note - The assignment category codes are maintained by the school office personnel. Example: Homework, Participation, Quiz, etc. 4. Complete the Assignment information screen: a. Enter a Description of the selected assignment for the selected category. Example: Chapter 1 Test, Pages Evens, Etc. 30 Character limit b. Assignment Group (reserved for future use) It will allow you to group assignments together for reporting purposes. 8 Character limit

14 14 c. Assign Date This is the date the assignment was given to the students. It defaults to the current date. d. Proposed Due Date The date you anticipate the assignment will be due. e. Actual Due Date The final date the assignment is due. f. Max Score This is the highest possible score students can receive for the assignment. g. Weight Multiplier allows you to make an assignment have a greater, lesser or equal value to the other assignments for the class within the category. 5. Do not check Post to boxes 6. A list of your additional classes (if applicable) appears on the screen. Check the box to the left of any class(es) that will be using the same assignment information 7. Click Save to return to the Assignments window or the Save and Add Another to continue adding assignments. 8. Repeat the process for other assignments. Cloning Assignments through the Assignments Window This feature is used to copy assignments to additional classes. Click on the Assignments Tab to move to the Assignments window. 1. Select the assignment you wish to clone. 2. Click. 3. Modify the assignment information as needed. (due date, etc.) 4. From the Class list, click the class(es) to which you want to clone the assignment information.

15 15 5. Click Save. To create another assignment, repeat steps 1 through 5. Note: If you select the class the assignment was created in, it will be doubled in that class. Cloning from Existing Gradebook 1. This option allows you to copy assignments from other gradebooks (yours or another teacher s) 2. Select the Clone from Existing Gradebook tab. 3. The next screen will show your current classes. 4. If you wish to clone from one or your current classes, select the class and click next. 5. If you are teaching the same class you taught the previous year, all of last year s assignments will be visible. You may select the assignments you wish to clone into the current class. Be sure to deselect the assignments you do not wish to clone. If cloning from another teacher s gradebook, Select Different Teacher tab and click next.

16 16 6. After clicking the next button, use the calendar drop-down to change the due date. 7. Select the correct last name initial from the list at the bottom of the next screen and select the teacher s name from the list and click Select. 8. Select the class from which you wish to clone assignments (only 1 at a time is allowed). 9. From the next screen, follow the steps 5 & 6 to clone assignments. Note: Be very careful when selecting assignments because assignments will need to be deleted one at a time from the assignments screen.

17 17 Editing an Assignment 1. From the class display screen, click on the Assignment name you want to Edit or click the Assignments tab and select the Edit tab. 2. A screen with the information on each assignment will appear. 3. Make the changes desired to the assignment information. 4. Click the Save button. 5. Click the to move to other assignments you want to work with. Deleting an Assignment 6. From the class display screen click on the Assignment name you want to delete and click the delete button on the right. You may also click the Assignment tab, select the assignment you wish to delete and click the delete tab. 7. A screen with the assignment information will appear, 8. A message box appears to confirm that you want to permanently remove the assignment. Click OK. 9. Click the to move to other assignments you want to work with.

18 18 Entering Comments 1. From the class display screen locate and click on the Assignment to enter comments. 2. A box with the assignment information will appear, click Show Comments. X 3. Click the Add button. 4. The assignment column will expand and display an area to enter a comment for each student. The comment will hold up to 30 characters. 5. Double-click in any score cell to access the Grade Entry screen. Enter comments. In order to use the comments you created earlier, begin typing the comment and the list of comments you created will drop down. Double click on the comment you want and it will appear in the screen. 6. Click Save button. 7. When all comments have been entered, to close the comment area, click on the assignment to bring up the assignment information screen. 8. Deselect Show Comments to hide the comment column. 9. Double-clicking on a grade will allow you to see all comments.

19 19 GRADES Entering Grades 1. Clicking the Quick Score tab will allow you to see all the assignments for all students at the same time. 2. Click in the desired column and simply enter the grade and hit the tab key. Hitting the tab will automatically advance to the next column and the next student. Option: You can also open the Quick Scoring window by selecting the Options dropdown menu on the Six Weeks grade bucket. Entering grades option 2: Locate the assignment column in which you want to enter grades. 3. Click on the Assignment name cell (on the Date) to open the Assignments window. 4. Click the Score Entry button. 5. Click in the Score cell beside a student s name, type the student s grade, and press the enter key on your keyboard to move down to the next student or click in the corresponding grade box of any student to continue entering grades. Note: An asterisk indicates that a grade has not yet been entered. 6. Click the Save button to return to

20 20 the Main Window. 7. The grade should appear in the correct Assignment column in the Main Screen. 8. To edit a student s grade, double-click on the grade entry, type the new score, press Save. Mass Assign Scores Grades can be mass assigned at any time by moving to the Assignment window. 1. Click on the assignment you want to grade. 2. A screen with the assignment information appears, click Mass Assign Score button 3. Enter the score that is to be assigned to all students. Assign All Scores This option will mass assign the score entered to all students for the assignment. i. Select Overwrite to replace existing scores Adjust All Scores This option will adjust all scores by the amount entered. Remove All Score This option will mass delete all the current scores for the assignment. Set All to No Count This option will have the grade not included in the average. Remove All No Count Deletes all No Count check boxes. Remove All Missing - 4. Click Apply. 5. Click Save.

21 21 Assigning Extra Credit In order for a student to benefit from extra credit, create an Extra Credit assignment with a Max score of 0. This process will add extra points to the overall category. Autoposting of Term (Six Weeks) Grades Adapted from Birdwell ISD CURRENT TERM (six weeks) data is sent automatically to the office for report cards. Autoposting relays term grade information from your Gradebook to the office for printing on report cards. Once the process is complete, the grade will print on the report card. If you understand how the system operates, you will better understand how to avoid any discrepancies in your gradebook and on report cards. Each grading period has a window which is only open for a specified period of time. The only data the teacher gradebook (Educator Access plus) posts to PaC is for that specific grading period.

22 22 It does not re-post any previous grading periods. A BOLD grade will affect the accuracy of semester averages printed on report cards. Any missing term (six weeks) grades will affect the accuracy of semester averages printed on report cards. Semester averages are calculated in Terms (six weeks) three & six. The system averages term (six weeks) grades from the gradebook, not from the office. This is why bold or missing term (six weeks) grades should be corrected before report cards are printed. When a new student enters the district, the transfer/withdrawal grades must be entered into your gradebook. Procedure: This is from the Skyward Tutorial and is available within the program. Step 1: Step 2:

23 23 Step 3: Step 4: Expand classes by clicking on the +. Click on the Be sure to save all changes. to go to the class. Make the corrections.

24 24 Step 5: Step 6:

25 25 Requesting Grade Changes by Teri Estes Requesting Grade Changes to the Gradebook Once the posting window of a grading period is closed, you may no longer make any changes in that grade book. You MUST make requests for previous grading periods electronically. Once the request for a grade change has been approved by the office, the grade will be posted to the report card. Before you begin, you must have the terms ( six weeks) and assignments that need to be changed displayed. Change your display options to show the six weeks you need to change.. Step 1: Go to the grade period you need to enter grades for and pull down the drop-down box. Select Grade Posting Status for Term.

26 26 Step 2: Click on the Request Grade Changes button.

27 27 Step 3: Type in the reason for the grade change in the box (transfer from previous school) and click yes. Step 4: (Pleas,e note, you will have a time limit.) Once you have done this, it will take you back to your gradebook s Main Screen. Choose the assignment you want to change the grade for and enter the grade. Click Save. Once this is done, you need to complete the process.

28 28 Step 5: Click on the Options button and select the Grade Posting Status again.

29 29 Step 6: Select the Complete Grade Changes button. Check Posting Complete Once the grade change request is reviewed and approved by the designated administrator there will no longer be a difference in the GB Grade and the REPORT Card Grade Step 7: Click yes. You are done!

30 30 INSTRUCTIONS FOR TRANSFERRING STUDENTS NEW TO THE DISTRICT These instructions are for students new to the District. Note: You must have the transfer scores from the office to do this process Overview: The purpose of this process is to enter the student s scores from their previous District into your gradebook, so the semester and yearly averages will function correctly. They must have a grade for each six weeks that will give them a grade for the semester. This will require requesting grade changes for all six weeks except the most current one and adjusting the Six Weeks Grade. For the current six weeks, you will use the transfer student s grade for all assignments they missed. Process: Open the class period where the student was added. Select the Display Options tab>grade Period Display From the Grade Period Display select the Six Week s Grade Period each six weeks that you will need to options, to show use. Click Save when finished.

31 31 Note: This process will need to be repeated for each six weeks you need to enter transfer grades. Locate the correct SW grade column. Click on the Options dropdown menu> Select Grade Posting Status for the Term SW. This should open the Grade Posting Status window for the six weeks. Before you can make changes to a six weeks, you must Request Grade Changes. Click on the Request Grade Changes button in the upper right corner of the window. In the Request Grade Changes dialogue window, enter your reason in the text box. Click when finished.

32 32 You will be returned to your gradebook s Main Screen. Locate the correct Six Weeks Column. (Example uses 2SW). Click the Options Dropdown menu for the Six Weeks. Select the Enter Term#SW Grade Adjustments The Grade Adjustment window should open. In this window you must enter the student grade, the amount of the adjustment, and enter the reason for the change. Locate the student s name. Grade cell and enter the student s transfer grade. Amount cell and enter the grade again. Click in the Click in the Click on the Comment button and enter Transfer Grade in the text box and click Save to close the comment window. Now click the Save button in the Grade Adjustment window. Now to Complete your grade changes.

33 33 Locate the correct Six Weeks Column. Click the Options Dropdown menu. Select Grade Posting Status for the correct six weeks. Click the Complete Grade Changes button in the right corner. Click the Yes button to close the posting window. Click the button to return to your gradebook s main screen. Repeat this process for each Six Weeks prior to the student s entry. Note: For the current six weeks, use the transfer grade for the six weeks for assignments prior to transferring to our District. Remove the New button by the student s name by doing the following: Click on the New button to open the New Student assignments. Check the Do not display NEW by this student s name message and click the button.

34 34 INQUIRY AND DISPLAY OPTIONS ATTENDANCE Entering Attendance 1. Click the Post Daily Attendance link from the Home Page or select the Attendance tab in a class. Click the Display Class link. Attendance by name: 1. Click the radio button under absent or tardy. Clicking present is not necessary. Attendance by seating chart

35 35 2. Click the drop down menu ( ) to indicate if a student is absent or tardy 3. Click Save when you finish entering attendance to be sure it is processed correctly. Modify Student Attendance If attendance as been taken for the current date and you need to update it, you can simply click in the attendance cell next to the student and select the new attendance code for the student. This will update their attendance in the class for the day. 1. From the class display screen click in the attendance cell for the student you want to update. 2. A list of absence types available through the web will display on the screen, select the code you want to use to update the student s attendance. Seating Chart Options You must be in Seating Chart View to do this section. Click the Assign Seats link. 1. Set the number of Rows and Seat per Row. Moving students to an empty seat: 2. Click the Select button of the Student you want to relocate. 3. Click Fill Seat to move a student to an empty desk OR To Switch students

36 36 1. Select one student. 2. Click on the button at the new location. That should do it! Student Inquiry Options When you click on the Student info icon to the left of a student s name, you move to the Student Info window. Student Info 1. Profile Displays student demographic and contact information. 2. Attendance Displays attendance history records for all periods of the day, this is not class specific. 2. Schedule Displays current year schedule information displayed by class periods, six weeks, year. 3. Adds/Drops shows the classes the students had added or dropped 4. Test Scores TAKS scores 5. Information Report allows you to print this information

37 37 Categories The Categories option is used as a reference to view the categories that are setup for the class. The Categories and weights are setup by the system administrator. This section is for reference only. You do not need to use all of the categories for the class. If for some reason you do create assignments for a category, instead of 100% weight for the class it will be out of percentages minus the one category so the other categories still carry the same weight. 1. Click the categories tab to access the Score Method window. This displays the current available categories and the weight of each. These can only be changed by the system administrator 2. You will also be able to indicate the Score Method, if you want to use total points or base the score on percents assigned to the categories. You may deselect categories or change the percentages. You can not remove a category if scores have been assigned to it; you can only adjust the percentage.

38 38 Grading Codes The Grade Marks option may be used to reference the grades a student may receive in a class. In addition to the grade, the low and high values for the grade are displayed. The grades and their values are setup by the system administrator. Reports Click the reports tab and select the desired report from the drop down menu or click the reports tab and the reports menu will appear on the left side of the screen.

39 39 Attendance Reports You may print attendance reports for individual students or for the entire class. Select the dates to be included in your report from the drop-down calendars or select the desired term. Grade Reports The Reports button is used to generate assignment reports for the current class. The reports can print each individual student on a separate page so you can see his/her progress in the class or it can print the class on a single page. Reports will only print students enrolled in the class for the range of the report. Grade Sheet Report This report will print the assignments and their scores in a grid similar to that of the main Gradebook screen for the selected term. A blank grade grid can be printed also. Assignments Listing This is a report of all the assignments for the class and the scores the student received. Missing Assignments Report This is a report of all assignments not graded for the class and considered a missed assignment. For an assignment to be included on this report the assignment must be required and report date is past the assignment due date. Progress Reports this option allows you to progress reports if the parents address is available through the office. The addresses must be entered by the system administrator. Category Summary Report this reports will show the category averages as well as the current six week average for any or all students. Progress Detail Report This report is used to send to the parents to show how the student is doing in the class. It breaks down the categories and shows the percentage each category is worth to come up with the

40 40 current percentage and grade for the student. When printing the report by class, if a student does not have any graded assignments the Category Summary will properly reflect that. Progress Report Summary This report is a simple straight forward report that gives you a list of students in the class, their percentages and current grade in the class. Class Roster This option allows you to print the roster for each including personal information Information Report This option allows you to print personal information for the students Grade Proof Sheets This feature allows the user to print grade proof sheets

41 41 Alert Legend This shows the meaning of the differetn colored bars used for the various alerts. Excel Export This option allows you to export the grade book information into an Excel worksheet. You will be prompted to open the Excel file. After opening the file, you will be able manipulate the data in Excel. CUSTOMIZING A REPORT These instructions will help you create a report with the items you want and editable headers and footers. Open a class to the Main Screen view. Click on the Reports Drop down menu to display a listing of the report templates From the list select the report you want. For this example, we will use the Grade Sheet Report.

42 42 From the Report window, select the template closest to what you want. Click the Clone button. 1. Name your report. 2. Click Save. 1 2 Select the settings you want for your report. As you change the font size, notice that you are told how many assignments and how many students will be displayed per computer. The one below prints 15 assignments and 34 students per page. Your settings should be like the ones below. Check them carefully. Click Save when done.

43 43 You should now be back at the report template selection window. To print a report, select the report template you want to use. To select particular students, click this button. To print other classes, click this one. Click the button when you have the correct selections made. Preview your file to be sure it is correct, then select the printer & click. Printing Reports Final This is the process for adding a new report to your gradebook. We need to create a report for your principal that has each students grades for each six weeks, semester, and final. We will use the Grade Sheet report, clone it, save it as Final, then change its parameters so that the report has the information we need. Open a class. Click the Reports drop down. Select Grade Sheet Report.

44 44 You can choose to view the report for all students, for particular classes, only certain classes, or export the report to Excel. To Modify a Report Select Use the settings below: Click Save. The template has been added to your report list. The report can be accessed from all classes. Print out one for Ms. West & one for your records. Printing Reports Progress Reports This is the process for adding a new report to your gradebook. We need to create a progress report for parent s that includes attendance, assignments, and grade. We will make a clone of an existing report template, change its name, then change its parameters so that the report has the information we need.

45 45 Open a class. Click the Reports drop down. From the Progress Reports section, select Progress Detail. Select the Report #900 from the report template list. Select Clone Template. Name your new report Progress Report for Click Save. Was a report named Progress Report for added to the list of templates? Select Progress Report for Select There will be 8 settings to change, plus entering the information in the footer. Use the settings below: Click Save. The report has been added to your template list.

46 46 INSTRUCTIONS FOR CLEARING NEW BUTTON DURING THE FIRST SIX WEEKS Click on the New button to open the New Student assignments. If there are no scores, just check the Do not display NEW by this student s name message and click the button. If there are scores, click on the Transfer Scores link to display the grades from the previous class. Note: Only transfer scores for the current grading period! If matching assignments are found, a window like the one below should appear. Add appropriate comments. Click Save. These scores are transferred to your gradebook. You should be returned to the New Student window. Now click on the View Assignments link to move to the assignments that do not match the ones in your class. This is a 2-part window.

47 47 The top is a list of unmatched grades from the previous class...the lower section is your gradebook assignments. Enter the unmatched scores in the Student Score column being sure to match them with a correct assignment category. Leave the * in scores for assignments the student did not have. NOTE: Check with your principal for campus policies on grading. Note: For Incoming Students new to the district, use their transfer grade for all missed assignments to date of entry. Check with your principal Add appropriate comments. Click Save when done.

48 48 ING REPORTS: Address is within Skyward 1. Open the class you want to work with. 2. Drag the Reports menu to Progress Report option. 3. Select the Report Template that meets your needs, then click the Clone button. 4. Name your template to reflect it use. (By six weeks, etc.) 5. Click Save when finished.

49 49 Now set up the parameters for the report. 1. Be sure the correct six weeks is selected. 2. Select Guardians as recipient. 3. Display attendance totals in the header and type in other information wanted on each report. 4. Other settings will depend upon your campus decisions. These are samples. 5. Click Save when finished

50 50 9. You should be returned to the report template page for report. 10. Click the Create s button on the right. 1. Scan the list of students with their guardian s and select the correct box for that student. Notice that you can print reports for students who do not have s or you can do both. 2. Click the Next button when finished. The follow settings are for the itself. 1. Recipient Options top selection send the only to you. This would be fore testing prior to sending the reports. 2. The lower selection would go to all recipients and also to the teachers mailbox, too. 3. Click the Process s button when you are ready.

51 51 If you have requested printed reports, you will receive the regular print queue window. To see the status of an , click on the Progress Report link. The Message Status is similar to the one below. Reminder: After you have started using the system to send reports, you can view a history of reports sent by selecting Reports: View ed Reports in the Main Screen of a class. 1. View Attachment displays the progress report. 2. View Button displays the text of the message

52 52 Address Is Not In Skyward Select the Report you want to send. (Probably Progress Detail) Setup the Report Select the correct term for Six Weeks Report. Select the correct range for Progress Reports. Select Display Student Agreement Comments. Display Missing Assignment Indicator and Reason Display Signature Line. Display Attendance Totals Probably need to put your information in the headers. Enter your contact information in the footer. When finished, click the Select Student to View Report Button at the top. Click Clear All. Select the ONE student you want to by click the checkbox. Click View Report. An Adobe Acrobat window should open with the correct report.

53 53 Click the icon on the Toolbar. Note: If you cannot see the icon, do the following: <Right-click> on the main toolbar. Select More Tools More Tools>>File Toolbar Click the check-box beside . Click OK Click the Send Copy button. Enter the parent s address. Enter your in the cc box. Erase the Subject line and enter an appropriate one. Click Send.

54 54 UPDATES: REPORT CARDS Entering Citizenship Grades Educator Access Plus has added a new grade bucket for Citizenship for each six weeks. When a Six Weeks bucket is available, its Citizenship bucket is available, too. 1. Click on the Grade bucket link titled CZ#. 2. In the Citizenship Grade Entry window, you can enter grade individually or use the drop down menu to fill blank cells.. 3. Citizenship grades are the last entries in the drop down. They are E, N, S OR U. See below: 4. Click Save when finished.

55 55 Entering Comment Codes One location to enter comment codes for report card is using the Comment tab in the Main Screen of a class. 1. Click on the Comments tab. 2. Click on the Display Class link to the current six weeks. 3. Enter the comments for each student. You can enter up to three per student. The Freeform comment has a limit of 50 characters. Use the freeform feature carefully since it may cause alignment problems with the printed report card.

56 56 4. To see a list of available comment, click on the View Comment Codes link. 5. Note: Look for a save or post button to click when the posting window is open. THIS DOES NOT COMPLETE THE POSTING PROCESS, you must go to the Grade Posting Status window to review your entries and tell administration that your grades are ready. 6. Click the back button to return to the Main Screen and move to the Grade Posting Status window for the correct term. (See page 22 for Auto Posting instructions.)